University Registrar

Withdrawals - Individual Course & Complete Term

A student who wishes to withdraw from a course may do so on the web when it is available for registration/enrollment. Specific instructions will be available in the appropriate Registration Information Guide.

Drop/Adds (Class schedule changes)

Drop/Adds can be done any time the Web is available to you up to the last day to withdraw. You can keep track of schedule changes by checking your account on the Web. DROPS AND ADDS ARE CALCULATED SEPARATELY, so in order to drop and add an equal number of class hours without any charge, you must do that within the published 100% refund period.

Making changes to your course schedule may cause a change in your financial aid and/or may cause you to have a financial obligation to the University. Please check this via my.washburn.edu. If an action causes you to have a credit balance, the credit will either be applied to your account, if you have a balance, or the excess will be direct deposited or mailed to you in check form according to your instructions. Please be sure your address in MyWashburn is correct.

Procedures for Withdrawing from Classes

Students may withdraw from semester courses on the Web until the last day to withdraw. The date of withdrawal is determined by the day the withdrawal is processed on the Web. The responsibility for completing the withdrawal process rests with the student. Failure to officially withdraw results in the recording of "F" grades at the end of the semester/term, and in being responsible for all assessed charges. Specific deadlines for all courses, including out-of-sequence courses, can be found on MyWashburn by selecting the Student Academics Tab and then selecting Last Day deadline for courses under the Additional Registration Information section.

Procedures for Complete Withdrawal from the University (all courses for a given term)

Students who plan to withdraw from all registered courses or the last/only registered course in MyWashburn must withdraw from the University by selecting Withdraw from all Courses on the Student Academics tab of MyWashburn. Possible adverse effects of completely withdrawing are listed for the student to review. Select Take Exit Survey at the bottom of the screen to begin the withdrawal process. After completing the survey, the student will be directed to the registration menu to complete the process of withdrawing from all courses.

When web registration is not available, students must complete a Schedule Change Form and submit it to the Student One-Stop (SOS) where the information will be processed and the form signed. The student will be given a copy documenting these transactions. The date of withdrawal is determined by the day the withdrawal form is processed in the Student One-Stop (SOS).

Students who cannot complete the withdrawal process on campus must notify the University of their intent to withdraw by sending an e-mail to enrollment@washburn.edu using their MyWashburn account or by mailing or faxing a signed request to the Office of the University Registrar.

To verify that the withdrawal process has been successfully completed, students should access their MyWashburn account online and view the “Detail Course Schedule” link on the Student Academics Tab. The status will indicate withdrawn and the date the course was withdrawn successfully. The responsibility for initiating and clearing withdrawal notices with the Student One-Stop (SOS) rests with the student, not the faculty. Failure to officially withdraw results in the recording of “F” grades at the end of the semester/term and responsibility for all assessed charges.

For semester courses a student may withdraw through the second week with no recorded grade. From the third through the eleventh week a “W” is recorded for any dropped course. Beginning with the start of the twelfth week, there are no withdrawals, and a grade will be assigned for the course.

Specific dates for withdrawal in the summer are listed in the Registration Information Guide. The dates vary according to the length of session. Withdrawal procedures/ regulations are the same as stated above. Similar dates/deadlines for short term courses can be found on MyWashburn by selecting the Student Academics Tab and then selecting “Last Day” deadlines for courses under the Registration section of Student Self-Service.

For information on medical withdrawals, see the section below. Complete withdrawals from the University for nonmedical reasons follow the same policies and deadlines as course withdrawals.

Medical Withdrawal

If a student is unable to complete a semester or term due to serious illness or injury, the student may withdraw him/herself from courses by the Last Day to withdraw from that semester. A Medical Withdrawal DOES NOT CHANGE the student’s financial obligation to the University.

For withdrawals with a medical basis after the last day to withdraw, the student must present an affidavit signed by a licensed health care provider, certifying the circumstances. This affidavit, as part of a Medical Withdrawal information packet, is available in the Student One-Stop (SOS) in Morgan Hall, 101A. The completed forms should be directed to the Office of the Vice President for Academic Affairs (VPAA), Bradbury Thompson Alumni Center Suite 200.

Military Withdrawals

Students who are called to active duty and must withdraw from classes as a result, should contact the Student Life Office in Morgan Hall 240, (785) 670-2100.

Withdrawal Due to Death of Student

If a student should die during a semester/session in which the student is duly enrolled, the student's estate will be refunded the tuition and fees based on the above stated policies. To initiate this process, the family may contact the Student Life Office in Morgan Hall 240, (785) 670-2100.

Office of the University Registrar

Phone: (785) 670-1074

Fax: (785) 670-1104

9/2017