Agenda Item No. V. 1. b.

Washburn University Board of Regents





SUBJECT: Architect Contract for Stoffer Hall, Building Renovation Project



BACKGROUND:



Science instruction and the types of physical spaces needed for basic science instruction have changed significantly since Stoffer Hall was opened in 1960. Science instruction is a vital component of general education, and its advanced coursework supports students in many specialized fields, most specifically the health-related disciplines. Science forms the foundation upon which instruction in these disciplines is based.



A committee was appointed by President Farley in April 2003 to evaluate the current programmatic needs, project future needs, and balance those needs against the potential costs. The committee met numerous times between April 2003 and June 2004. In addition to the detailed local review, the committee also visited new science facilities at other universities in the region, and consulted with an outside expert. These efforts have culminated in the development of a detailed science facilities program statement.



The College of Arts and Sciences is undertaking an ambitious effort to update its academic program as part of the overall academic plan. As part of that plan, the College of Arts and Sciences believes improvements of Washburn's science facilities are essential due to the following:



Science instruction has changed significantly since the 1960's. Modern science instruction involves sophisticated instrumentation. Students interact with these instruments, with each other, and with the faculty in ways that differ greatly from the way science was taught in the past.

Undergraduate science students are now much more involved in research, once the purview of graduate students alone. These research activities are a core component of instruction. Student success in science research has been one of the driving forces in developing the "transformational experiences" in the Academic Plan.

The types of physical spaces needed for basic science instruction have also changed since the 1960's. Laboratory instruction has changed in both content and method; therefore, flexibility will be the key to meeting current and future space needs for science instruction.

The University has more than doubled its enrollment since 1960. In addition to the growth in the sciences themselves, numerous health-related disciplines have been added. Washburn has hundreds of students involved in these disciplines who require science instruction beyond that provided in general education courses.



The Board of Regents at its October 8, 2004 meeting approved the project program statement and authorized the University Administration to begin architect selection.



DESCRIPTION:



Based on the foregoing requirements, priorities and descriptions, a Request for Qualification Proposals was issued on October 20, 2004 to thirty-four (34) architecture firms. Responses were received from twelve (12) firms on November 10, 2004. These responses were reviewed by a University staff and the project's building committee, and seven (7) firms were selected for interviews. Interviews were conducted on December 16th and 17th with the following firms:



e.architects, architect of record, project management and architectural design; Research Facilities Design, laboratory design consultant; and Professional Engineering Consultants, mechanical, electrical, structural and civil engineers.

PGAV Architects, architect of record; Research Facilities Design, laboratory design consultant; The Sextant Group, classroom design consultant; Latimer, Sommers & Associates, mechanical and electrical engineers; and Walter P. Moore, structural engineers.

GLPM Architects, architect of record, project management and prime consultant; Clark Enerson Partners, laboratory design consultant, mechanical, electrical, structural and landscape engineers.

Gould Evans Associates, architect of record; Cannon Design, laboratory consultant, mechanical, electrical, and fire protection engineers; Bartlett and West, Inc., civil engineers; Finney and Turnipseed, structural engineers.

BNIM Architects, architect of record; HERA, Inc., laboratory design consultant; Structural Engineering Associates, structural engineers; IDEA, mechanical and electrical engineers.

HOK Science and Technology, project management, programming and planning, architecture, interiors; Treanor Architects, associate architect, project management; Latimer, Sommers and Associates, mechanical and electrical engineers; Finney and Turnipseed, structural engineers.

Slemmons Associates Architects, architect of record, team coordination, contract administration; Herbert Lewis Kruse Blunck Architecture, design and landscape architect; Research Facilities Design, laboratory design consultant; Latimer, Sommers and Associates, mechanical and electrical engineers; Finney and Turnipseed, structural engineers; Cook, Flatt and Strobel Engineers, civil engineers.



The interviews were attended by the project building committee members, the Vice President for Academic Affairs (VPAA), the Vice President for Administration (VPAT), and interested faculty members. Each committee member, the VPAA and the VPAT were given a rating sheet (standard AIA format) for each firm interviewed. Based on the interview/presentation ratings and reference checks, a recommendation was made to conduct fee negotiations with Gould Evans Associates.

The standard State of Kansas rates are as follows:



Amount Exceeding Amount Not Exceeding

7.00% of $0 $2,250,000

6.25% of 2,250,000 4,500,000

5.50% of 4,500,000 6,750,000

5.00% of 6,750,000 ----



Varying degrees of project complexity may result in a higher negotiated fee. The

maximum increase for complexity of an architectural services contract is 4%.



FINANCIAL IMPLICATIONS:



Architecture fees will be computed and paid based on total construction cost, not total project cost. Based on negotiations with Gould Evans Associates, the following fee calculated on a percentage basis as illustrated below with the conversion to a fixed fee at the conclusion of the Programming and Budget development phase. Assuming a project with a $10.0 million construction cost, the percentage fee would be as follows:



Projected Construction

Cost Base Fee% Fee Amount



$ 2,250,000 7.00% $157,500

$ 2,250,000 6.25% 140,625

$ 2,250,000 5.50% 123,750

$ 3,250,000 5.00% 162,500

$10,000,000 Equivalent 5.84% $584,375

Complexity Factor 2.40% 240,000



Total Basic Services Fee 8.24% $824,375



The basic services fee includes architectural, laboratory planning, interiors (excluding furnishings and feature signage), structural engineering, mechanical engineering, electrical engineering, plumbing engineering, civil engineering, miscellaneous printing (including submittals and in-house check sets), mileage, out of town travel (including Cannon Design), long distance phone, film, and postage and delivery.



Additional Services:



Feasibility/Program Refinement with fees to be billed hourly, but not to exceed a total of $22,000. These services represent the effort for working with the user groups to refine the program, including an evaluation of Stoffer Hall and the science curriculum (if desired), to meet the approved project budget, including assistance in developing the project budget.

Fund raising assistance, if desired, to produce renderings, models, animations and brochures, $2,500 to $15,000.

Landscape design, $10,000.

Payment of fees will be monthly, proportional to services rendered. Fixed fee will be broken down into the following phases:



Program and Budget Definition 100% (separate scope)



Schematic Design 15%

Design Development 20%

Construction Documents 40%

Bidding 5%

Construction Administration 20%



RECOMMENDATION:



President Farley recommends the Board of Regents approve the contract for architecture fees with Gould Evans and Associates for the Stoffer Hall renovation project in the amount detailed above.





Date Signature __________________________

Jerry Farley, President


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