I. Call to Order
Chairperson Paul called the meeting to order at 3:10 p.m. in the Kansas Room of the Memorial Union.
II. Roll Call
Present were: Mrs. Paul, Mr. Bunten, *Mr. Gaines, Mr. Storey, Mrs. Lee, Mrs. Warren and Mrs. Parks.
* Participated in meeting via teleconference.
III. Approval of Minutes of December 16, 2005 meeting as mailed.
It was moved and seconded to approve the Minutes of the December 16, 2005 meeting as mailed. Motion passed unanimously.
IV. Officer Reports
A. Chair's Report
There was no Chair's report.
B. Committee Report(s)
1. FY 2007 Budget Guidelines
The Chairperson of the Budget/Finance Committee, Regent Warren, said the members of the Board of Regents should have received the minutes of the Budget/Finance Committee via e-mail. She said the committee reviewed the Fall 2005 enrollment report along with the fee report for '05-'06 for various institutions and comparing fees and tuition at Washburn with those of other institutions. She said they also looked at faculty salaries in terms of trying to determine a percentage for a faculty salary pool and the procedures for distribution. She said after some considerable discussion it was determined the President should come back to the committee with a recommendation. She said there has not been a second meeting since and the committee has no recommendation.
The Chairperson of the Board recognized a member of the audience, Mary Lou Herring, who said she had four areas of concern. First, she said the performance merit pay distribution system is not appropriate for public institutions; second, she encouraged the Board to have a very minimal tuition increase and use sales tax; third, she said little attention is being given to the operating budget; and fourth, the Board was not reviewing the capital improvement budget and expenditures from the Buildling and Construction Fund.
C. President's Report
President Farley circulated a Junior Achievement brochure which included a story about School of Business students. He said he's very proud of what our students have done. He said the Spring semester has started with a large number of students returning. He said it is possible this could be one of our largest student enrollments for a Spring semester ever.
He reported the Boy Scout merit badge university will be conducted on the University's campus February 4. He said there will be approximately 500 participants who will be taught by members of our faculty and others. He said Mr. Ellis has been intimately involved in the planning and scheduling of the event and that Carol Vogel has been involved in the project as well. He said it is an all-day event.
Dr. Farley said we have a successful debate and forensics squad this year, noting that Vice President Wasserstein has been traveling a fair amount with the team. He reported the debate and forensics squad is doing very well this year as it has a premier group of kids. He noted there are multiple types of debate and forensics activities and that in some of these we are ranked nationally. He noted that unlike in athletics, which has competition based upon divisions, there are no such distinctions in the forensics competition and we are competing with the likes of the University of Texas and others in upcoming events.
D. Treasurer's Report
Vice President for Administration and Treasurer, Wanda Hill, outlined the 1. Depository Security Transactions, 2. Liquidated Claims Approval - December, 2005, and 3. Public Fund Investments - December, 2005.
She then noted that the 4. Quarterly Report for Quarter Ended December 31, 2005 has been placed at each member's place. She said she had a few things to highlight. First she noted the tuition and fees revenues increased $1.5 million from the same period last year, due in large part to the increase in tuition rates. She said the sales tax figures reported for FY '05 are the actual for the last six months of fiscal year '05 and then for FY '06 the figures represent the actual receipts for July through October with projections for November and December. She said the collections are down from last year. She noted also the investment income noted is up because of the increase in entry rates.
President Farley noted that while the actual sales tax receipts are down they are right on with the projected budget income for this fiscal year.
It was moved and seconded to accept the Treasurer's Report Motion passed unanimously.
Regent Blair joined the meeting via telephone conference call at 3:25 p.m.
Regent Storey rose on a point of personal privilege, asking that a new item be placed on the agenda to address the TABOR Resolution which would prevent the Legislature from giving additional funding to higher education. He said House Bill 5015 was killed in the House two years ago but it is very possible it could be brought to life again in the House Appropriations Committee. He said a bill was introduced this year which would have the effect of restricting the Legislature's right to increase taxes, raise revenues to appropriate funding for higher education. He said it would be in the University's interest to support the Kansas Board of Regents and moved that a resolution supporting the Kansas Board of Regents be adopted.
Regent Gaines said he approves of the resolution fully and thanked Regent Storey and the second for their actions. He said the resolution is in the interest of ensuring funding for higher education. He said the community colleges and the technical colleges are very supportive. He said everyone in higher education benefits.
On vote of motion, motion passed.
As approved by action of the Board of Regents:
WHEREAS, The 1999 Kansas Legislature adopted the Kansas Higher Education Coordination Act otherwise known as Senate Bill 345.
WHEREAS, The Kansas Higher Education Coordination Act provides "in the exercise of its leadership role, the state board of regents shall be an advocate for provisions of adequate resources and sufficient authority for all postsecondary educational institutions so that each postsecondary educational institution can realize, within its prescribed mission, role and scope its full potential to the benefit of the students who attend such postsecondary educational institution and to the benefit of all Kansas residents in terms of receiving the benefits of a highly educated and vocationally trained populace."
WHEREAS, the Kansas Board of Regents adopted a resolution on October 19, 2005 expressing its concern regarding the establishment of consti8tutional or statutory revenue and expenditure limitations restricting the ability of the Kansas Legislature from investing in higher education and formally opposing any and all efforts to establish such fiscal limitation in the state of Kansas through any means, including the so-called Taxpayer's Bill of Rights.
WHEREAS, the Kansas Board of Regents Resolution encouraged the governing boards of the higher education institutions it coordinates to support their position;
NOW, THEREFORE, BE IT RESOLVED BY THE WASHBURN UNIVERSITY BOARD OF REGENTS
That it supports the Kansas Board of Regents for its leadership in higher education on behalf of the coordinated post-secondary educational institutions on this issue and, further, pledge is support for the Kansas Board of Regents in acting in the fiscal interest of Washburn and the coordinated institutions.
V. New Business
A. Consent Agenda:
It was moved and seconded to approve the Consent Agenda. Motion passed unanimously.
As approved by action of the Board of Regents:
1. Report of Purchases between $25,001 and $50,000
award of contract to purchase patient simulator Laerdal SimMan with accessories and video equipment package from Laerdal Medical in the amount of $45,195.00; award of contract to EGBSCO Subscription Services for renewal of Mabee Library periodical subscription services in the amount of $248,150.86; award of contract wiith Krueger International, Inc. in the amount of $32,131.74 to purchase classroom chairs;
2. Faculty/Staff Personnel Actions
3-year phased retirement beginning 2006-07 and ending 2008-09 at half-time each semester for Ken Ohm, Lecturer in Mathematics & Statistics; unpaid leave of absence for John Hunter, Professor in Theatre; leave of absence for Spring 2006 due to illness for Karen Field, Professor in Sociology/Anthropology; hire for Spring 2006 Jesse Fillerup as 0.5 Lecturer in Music on 9-month non-tenure track appointment at a salary of $15,000; hire for FY 2007 Liviu Florea as Assistant Professor, School of Business, 9-month tenure track at an annual salary of $82,800, adjusted to $92,000 upon completion of degree required by May 2007; and, hire Susan Zuber-Chall as Lecturer in Sociology/Anthropology for a full-time non-renewal appointment for Spring 2006 semester only at a salary of $16,000.
B. Action Items:
1. Honorary Degree Candidates
President Farley said the University solicits nominations for award of honorary degrees. He said the nominations are sent to a committee of faculty members upon both he and Vice President Wasserstein also serve. He said the committee reviews and evaluates each of the nominees and makes a recommendation to the President. Dr. Farley said the names of the proposed honorees have been provided to members of the Board of Regents but he asked that they not be disclosed so it could be timed with a press release. It was moved and seconded to approve the awarding of the four honorary degrees.
2. ADA Door Hardware Upgrade for Morgan Hall
It was moved and seconded to approve the award of a contract to Senne & Company, Inc. in the amount of $51,800 for replacement of door hardware in Morgan Hall. In response to a query from Regent Bunten, why the less costly solution of putting plastic levers on the existing knobs, staff architect Nelda Gaito said that the ADA compliance was only one part of the project as the hardware being replaced with replace a three key system to a one key system which would assist in working with the fire alarm system. This would mean instead of having a number of keys and not knowing which one would operate which door, there would be a single key for fire and police for all doors in the building. Dr. Farley said the amount requested was available in the FY 2006 capital improvement fund and budget. Motion passed unanimously.
3. Classroom Renovation
It was moved and seconded to award a contract to Senne & Company, Inc. in the amount of $249,200 for renovation of classrooms identified in the agenda item. Motion passed unanimously.
4. Request for Proposal - Financial Advisory Services for Washburn University
It was moved and seconded to approve awarding of a contract effective February 1, 2006 to Springsted for financial advisory services for a five year period.
Vice President Hill outlined the process which led to the recommendation before the Board of Regents at this meeting.
Regent Bunten said he had some questions about Columbia Capital, noting the company has done business with the City and has participated in issues for universities through the state of Kansas.
Regent Parks said she had concerns as she understood the company is a minority-owned company. She inquired whether Columbia had done business with the city of Topeka and other universities. Vice President Hill said it had.
Regent Bunten inquired whether Columbia Capital is located in Overland Park. Vice President Hill said the company is located in Mission, Kansas and in response to a question about the location of Springsted's Kansas City office, Vice President Hill said the company's office is located in Kansas City, Missouri.
Mr. Bunten said he appreciates the work of the committee, but that he's had a number of conversations with the people of Columbia Capital who he says are very good. Mr. Bunten said they are a Kansas firm and that it is his view that whenever possible we do business with companies who are located in state. He said the Springsted offices are headquartered in Minneapolis with a branch office in Kansas City, Missouri. He said his vote is for Columbia.
Regent Storey said the main reason articulated by Vice President Hill was the process employed by the company in rendering its financial advice. He said he's very comfortable with the evaluation by the committee and very comfortable with the analysis.
Mr. Bunten said he has a concern and would like his vote recorded in the Minutes as no. Regent Parks likewise indicated she would vote for Columbia, that she believes Columbia is a minority firm and wants the record to reflect her vote of no on the motion.
Regent Blair said he was in favor of the proposal as he believes the committee did a very thorough consideration of the firms who submitted proposals.
Mr. Gaines said he doesn't have a concern with the award of the contract to Springsted, but said generally he does agree with the Mayor that we try to help local folks when we can but said he would be voting in favor of the award to Springsted.
Upon vote of the motion, motion passed with Regents Bunten and Parks voting no.
5. Joint Faculty Appointment Bylaw Amendment
President Farley outlined the rationale underlying the recommendation for the amendment to the Joint Faculty Appointment Bylaw, noting the matter is before the Board on first reading. Approval, if granted, would come at the next meeting of the Board of Regents.
6. Award of Contract for Washburn Endowment Association Project
Vice President Hill outlined the process by which the recommendation for the award of a contract to D. F. Osborne Construction was determined.
President Farley said there were a number of high quality bidders who responded to the bid solicitation and that he believed that any of them could do a fine job.
Chairperson Paul said the project is one that she would label as a "very nasty project" as it is a renovation versus new construction. She said that what frightens her is the need to watch for change orders and that she would like for the Board to be kept fully aware of change orders.
Regent Warren said she has a grave concern because the project is a renovation project versus new construction. She said she would vote in favor of it but is hesitant.
Regent Paul said she believes in renovation, but noted that renovation projects can get away from you.
President Farley said we can anticipate things as the building is well over 100 years old, but noted that the architect on the project, Bill Sheahan, has done a very thorough job of preparing the project.
It was moved and seconded to award a contract to D. F. Osborne Construction in the amount of $1,546,000. Motion passed unanimously.
It was moved and seconded to adjourn. The meeting adjourned at 4:10 p.m.
Kenneth P. Hackler
Secretary, Board of Regents