WASHBURN UNIVERSITY OF TOPEKA

BOARD OF REGENTS

SELF-STUDY WORKSHOP

MINUTES

February 20-21, 2004

_____________________________________________________________________________________



Chairperson Roth called the meeting to order at 12:20 p.m. in the Crane Room of the Memorial Union.



Present were: Mr. Blair, Mr. Engel, Mrs. Lee, Mr. McClinton, Mrs. Parks, Mrs. Paul, Mr. Roth and Mrs. Warren.



President Farley introduced Tom Ingram, of the Association of Governing Boards of Universities and Colleges, who would be leading the Board during the self-study workshop. Following lunch and introductory exercises in the Crane Room, the meeting continued in the Vogel Room of the Memorial Union at 1:30 p.m.



Mr. Ferguson arrived at 1:30 p.m.



During the afternoon session the topics included a discussion of the "job description" of the Board of Regents, including the following:



Set Policy

Have/set/create a vision for the University

Oversee the institution's operations/management/goals

Monitor Finances

- approve budget

- audit committee

- fundraising, including a personal giving expectation

- public funds

Communicate viewpoints/ideas

- perceived as speaking for the Board of Regents, rather than as a private person

- serving as a "bridge & buffer" between the University and others

Help shape the academic reputation

- which programs are strong/weak and why

- external accreditation

Insist on good planning, participate in the process and approve and oversee implementation of the plan

Act responsibly

Manage property and provide necessary facilities

Hire/fire the President



Also included in the discussion were: a discussion of the meeting schedule, the existing orientation for new members of the Board, a need for "contemplation/think time" for the board, the need for issue-driven agendas and the desirability of conducting an annual retreat for the Board to brainstorm for the long term future of the institution.



At 5:00 p.m. it was moved and seconded to recess to Executive Session for the purpose of consulting with legal counsel concerning the O'Connor v. Washburn University et al matter and to reconvene in open session at 5:35 p.m. with no action anticipated. Motion passed. The Board recessed to Executive Session at 5:02 p.m.



The Board reconvened in open session at 5:35 p.m. in the Vogel Room of the Memorial Union. It was moved and seconded to recess to Executive Session for the purpose of continuing to consult with legal counsel concerning the O'Connor litigation and to reconvene in open session at 6:00 pm. in the Vogel Room. Motion passed unanimously and the Board recessed to executive session.



At 6:00 p.m. the Board reconvene in open session in the Vogel Room. Chairman Roth stated the Board had been in Executive Session for the purpose of consult with its legal counsel and that no action had been taken.



It was moved and seconded to adjourn the meeting until 9:00 a.m., February 21, 2003.



At 9:00 a.m., February 21,2004, Board Chair Roth called the meeting to order. During the morning session, the following thoughts were expressed by various members:



There is a need to think beyond the Board meetings which one attends

Look to the future, more long term

Think of long range policy

More contemplation/think time;

Re-evaluate the meeting schedule and include a continuing education component in regular meetings ;

Consider revision of the bylaws, focusing more on board vs university governance;

A need to embrace change and to continue to evolve;

Conduct a Post-AGB conference session at the Board meeting following the conference to discuss what was learned, what value the sessions had for individual regents, the Board and the University;

Develop short list of University accomplishments which could be used as "bragging points;

Apprise Board of contributions, particularly of large donations, so the donors can be personally acknowledged (we can't thank people enough for their contributions to the University; and,

Improve new Regent orientation



It was the consensus of the Board to focus on these ideas for the immediate future



Revision of the Bylaws for the Board of Regents;

Revisit the new Regent orientation program;

Examine the meeting schedule, including a continuing education element and make appropriate use of time between meetings for interaction between the Board and the University's constituencies; and,

Long range planning for the future, in committee of the whole sessions, over the next several years on topics including:

- Challenge to the institution from Enrollment growth;

- Nature of the relationship with the Kaw Area Technical;

- Academic initiatives enhancing the quality of education for students; and,

- Development activities with WEA for support of the University



The Board adjourned at 10:45 a.m.





_______________________

Kenneth P. Hackler

Secretary, Board of Regents



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