Agenda Item No. V. B. 4.

Washburn University Board of Regents





SUBJECT: Architect Contract for Athletic Weight Room and Locker Room Renovations



BACKGROUND:



Washburn University requires a new weight room and locker rooms in either Whiting or Petro to accommodate the needs of the Athletics Department and HPEES classes. In February, 2000 the Board approved a Building Project Management Process which advises the administration on capital project planning.



The weight room will include additional space and equipment for Olympic platform, cardio, rehab, ground base, pulling, vertimax, dumbbell, metabolic push/pull circuit and leg drive machine areas along with improvements to locker rooms used by every men's and women's sport.



Over the years, Washburn has added women's sports; conditioning has become important to help athletes be faster and stronger, but as important, conditioning is part of a concerted injury prevention program that helps athletes remain healthy. The increase in both the number of athletes needing strength conditioning and the amount of time each will devote to conditioning places an unacceptable burden on athletes who struggle to use overcrowded and inadequate facilities.



Additionally, HPEES classes use the same facilities under a workable cooperative arrangement. Classes are taught in the weight rooms when most athletes are in classes pursuing their education. A growing student body generates demand for more classes and more time in the facilities. Larger, better equipped facilities facilitate cooperative use.



The Board of Regents at its January 14, 2005 meeting approved the program statement and authorized the University Administration to begin architect selection.



This project is predicated on a successful fundraising campaign. One option for the project could include an addition to the Petro building. Should that become the preferred option, the addition could be available for naming, and would then be brought to the Board for approval. WEA will conduct a feasibility study and propose a timeline for fundraising. The ultimate financing plan will identify naming opportunities and will be presented to the Board at the appropriate time prior to bidding.



Development of architect plans will be phased to match the fundraising timeline. The architect will not proceed beyond schematic design until the ultimate viability of the fundraising campaign is determined.







DESCRIPTION:



Based on the foregoing requirements, priorities and descriptions, a Request for Qualification Proposals was issued on February 4, 2005 to fifteen (15) architecture firms. Responses were received from eight (8) firms on February 16, 2005. These responses were reviewed by a selection committee, and four (4) firms were selected for interviews. Interviews were conducted on March 1, 2005 with the following firms:



e.architects

Gould Evans Associates

Ken Ebert Design Group

Schwerdt Design Group

Based on the proposals submitted, interviews and reference checks, a recommendation was made to conduct fee negotiations with Schwerdt Design Group.



The standard State of Kansas rates are as follows:



Amount Exceeding Amount Not Exceeding

7.00% of $0 $2,250,000

6.25% of 2,250,000 4,500,000

5.50% of 4,500,000 6,750,000

5.00% of 6,750,000 ----



Varying degrees of project complexity may result in a higher negotiated fee. The

maximum increase for complexity of an architectural services contract is 4%.





FINANCIAL IMPLICATIONS:



Architecture fees will be computed and paid based on total construction cost, not total project cost. Preliminary and actual cost estimates along with the preparation of fundraising materials, since this will be a 100% fundraised project, require the assistance of the architects. Based on negotiations with Schwerdt Design Group, their fee based on a percentage basis as illustrated below will be applicable to this project. Assuming a project with a $2.0 million construction cost, the percentage fee would be as follows:



Projected Construction

Cost Base Fee% Fee Amount



$ 2,000,000 7.00% $140,000

Complexity Factor 1.00% 20,000



Total Basic Services Fee 8.00% $160,000



The basic services fee includes architectural, interiors (excluding furnishings and feature signage), structural engineering, mechanical engineering, electrical engineering, plumbing engineering, civil engineering, miscellaneous printing (including submittals and in-house check sets), and three (3) renderings for fund raising assistance.



Additional Services:



Fundraising assistance, if desired, to produce renderings in addition to the three (3) included in the basic services fee, models, animations and brochures, $2,500 to $10,000.



Payment of fees will be monthly, proportional to services rendered, with maximums not to exceed the following percentages:



Schematic Design 15%

Design Development 20%

Construction Documents 40%

Bidding 5%

Construction Administration 20%





RECOMMENDATION:



President Farley recommends the Board of Regents approve the contract for architecture fees with Schwerdt Design Group for the Athletic Weight Room and Locker Room Renovation Project. The architect will not proceed beyond schematic design without further board approval.





______________________________ _______________________________

Date Jerry B. Farley, President


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