Agenda Item No. V. B. 4. c.
Washburn University Board of Regents
SUBJECT: Award of contract for construction of the Student Recreation and Wellness
In February 2000, a campus-wide Student Recreation/Wellness Center Committee was formed to explore the need and feasibility of creating a student recreation center at Washburn. From information gathered from numerous meetings, site visits, surveys, and information provided by Ken Ballard of Ballard*King and Associates, the Committee determined there is a need for and interest in a new facility on campus.
The Board of Regents approved a contract with Gould Evans for the Student Recreation and Wellness Center project at its July 25, 2001 meeting. The goal established for Gould Evans was to design and create a student recreation and wellness center supporting Washburn University's goals of becoming a student-centered learning institution; of revitalizing student life; and preparing students for life-long learning.
At its February 8, 2002 meeting, the Board of Regents approved the site for the Student Recreation Center, exterior finishes and parking lot, and authorized the architects to proceed with the schematic design process. The Board of Regents approved the schematic design package submitted by Gould Evans for the Student Recreation Center at its April 10, 2002 meeting, and authorized the architects to begin the Design Development and Construction Document phase of the project. The Design Development and Construction Document phase of the project was completed in early January, and the Board of Regents approved the project to be bid at its January 15, 2003 meeting.
Following Board approval to bid the project in January, invitations to bid were released by the University. A pre-bid conference was conducted, and sealed bids were submitted by eight (8) general contractors and were publicly opened on February 25, 2003.
The bid summary sheet attached identifies each bidder along with base bids and bids for the alternates selected.
University staff and project architects have analyzed the bids. Alternates were considered and several were selected based upon cost and value added to the project. The recommended alternates did not change the low bid.
Based on the bids received, the project budget is summarized as follows:
Base bid $4,447,500
Selected alternates 58,650
Allowance for communications, blinds,
furnishings and equipment 318,366
Development costs: architect and engineering
fees, surveys, printing, permits, testing, etc. 354,924
Construction contingency 270,560
The project is to be financed as follows from the Washburn University 2001 Series A bond issue:
Building construction $5,000,000
Enhanced exterior finishes 350,000
Parking lot 100,000
The revenue bonds issued for the Student Recreation and Wellness Center will be repaid over a 20-year period from the $890,000 set aside annually in the Sales Tax Capital Improvement Fund. The on-going operating costs will be funded from the general fund allocation established in Fiscal Year 2002-2003.
President Farley recommends the Board of Regents approve proceeding with contract negotiations with Murray & Sons Construction Company to award a contract in an amount not to exceed $4,506,150 for the construction of the Student Recreation and Wellness Center.
(date) Jerry B. Farley, President