Agenda Item No. VI. B. 1. a.

Washburn University Board of Regents





SUBJECT: Award of Contract for Art Building and Mulvane Renovation Project



BACKGROUND:



In July 2001 the Board of Regents approved the architect selection of Gould Evans for a new Art Building and Mulvane Renovation. The site was identified at the December 2001 Board meeting. During the last two years, the plans have been developed, finalized and approved and intensive fundraising has taken place.



The project's fundraising goal of $4.0 million is the most ambitious fundraising goal of any university project to date. Fundraising has been very successful in raising nearly $3.5 million for Art-related projects, with $2.0 million being raised for programs including scholarships and named professorships. Approximately $1.5 million has been raised for the capital projects, leaving an unfilled capital project goal of $2.5 million. Consequently, at the November 19, 2003 Board of Regents meeting, the Regents approved the use of $2.5 million from university reserves and $250,000 from bond funds to move the project forward. At the November 19, 2003 meeting, the Regents also approved for the university to solicit bids for this project.



DESCRIPTION:



Following Board approval to bid the project, invitations to bid were released by the university on January 27, 2004. A pre-bid conference was conducted on February 10, 2004, and sealed bids submitted by seven (7) general contractors were publicly opened on February 25, 2004.



University staff and project architects analyzed the bids. Alternates were considered based upon cost and value added to the project. After careful evaluation, the decision was made to recommend all alternates. The lowest and best bid of $3,688,825, including all alternates, was submitted by Murray & Sons Construction. (Summary of all bids attached.)



FINANCIAL IMPLICATIONS:



Based on the bids received, the project budget is summarized as follows:



Base Bid $ 3,649,700

Selected Alternates 39,125

Total $ 3,688,825

Construction Contingency 151,613

Architect Fee/Furnishing/Site Work etc. 409,562

Total Cost $ 4,250,000



This project is to be financed by the combination of fundraising, bond funds, and university reserves as previously detailed.



RECOMMENDATION:



President Farley recommends the Board of Regents approve the base bid and alternates recommended in the amount of $3,688,825, and approved the University administration to enter into a contract for $3,688,825 with the low bidder, Murray & Sons Construction Company.



______________________ __________________________

(date) Jerry B. Farley, President


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