Agenda Item No. VI. B. 1. a.

Washburn University Board of Regents



SUBJECT: Award of Contract for School of Law, Building Renovation Project



BACKGROUND:



The Washburn University School of Law is preparing to celebrate its centennial year, and has a rich tradition of success and a reputation for quality. The current law school building was opened in 1969, and the law library in 1991. Several classrooms are still equipped with the original furniture. Student use of laptop computers has increased the need for electrical power beyond the capacity of the classrooms to handle, and some rooms have lighting and acoustical problems. At the same time, additional office space for faculty and staff is needed.



The School of Law is also undertaking an ambitious effort to update its academic program as part of an overall plan to improve the School. As part of that plan, the School of Law has already begun to improve its facilities and its technology, but additional classroom improvements and office space is needed to ensure academic excellence.



At the June 18, 2003 Board of Regents Meeting, the Regents approved the program statement for the School of Law Building Renovation Project, authorized the architect selection process to begin, and approved the project financing plan. At the November 19, 2003 Board of Regents Meeting, the Regents approved awarding a contract to Gould Evans. During the last 4 months the plans have been developed, finalized and bid.



DESCRIPTION:



Invitations to bid were released by the university on February 03, 2004. A pre-bid conference was conducted on February 17, 2004, and sealed bids submitted by nine (9) general contractors were publicly opened on February 24, 2004.



University staff and project architects analyzed the bids. Alternates were considered based upon cost and value added to the project. After careful evaluation, the decision was made to recommend all alternates. The lowest bid without the alternates is $549,120 submitted by Champion Builders. The lowest bid with all the alternates is $666,400 submitted by McPherson Contractors. (Summary of all bids attached).



On February 24, 2004 bids were also received for project furniture. This included Seminar Room tables and chairs, Lecture Room chairs and office furniture. Sealed bids were received by nine (9) furniture vendors. University staff and project architects have analyzed the bids. After careful evaluation of the bids, it is recommended to award based on category of furniture. See attached summary of all bids, with bold bids being the recommendation. (Summary attached).



FINANCIAL IMPLICATIONS:



Based on the bids received, the project budget is summarized as follows:



Base Bid $ 585,000

Selected Alternates 81,400

Total $ 666,400

Construction Contingency (10%) 66,640

Furniture Costs 92,749

Architects fees 79,300

Permit fees, printing costs 11,855

Total Cost $ 916,944



Project budget approved November 19, 2003 is $1,240,000.



RECOMMENDATION:



President Farley recommends the Board of Regents approve the base bid and alternates recommended in the amount of $666,400, and approved the University administration to enter into a contract for $666,400 for general construction with McPherson Contractors. Approval for the University administration to enter into contracts with the selected furnishing vendors as follows:



Schwerdt Contract Interiors $64,653.43

Designed Business Interiors $16,738.38

Krueger International $11,356.50

Total $92,748.31



_____________________ __________________________

(date) Jerry B. Farley, President


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