Agenda Item No. VI. 2. a.

Washburn University Board of Regents





SUBJECT: PURCHASE OF LOUNGE FURNITURE FOR TRANSITIONAL HOUSING (WASHBURN VILLAGE)



DESCRIPTION:



The Transitional Housing (or Washburn Village) has been under construction since the summer of 2003 in the Southwest portion of the Washburn University campus, south of KTWU and is scheduled to be completed by June, 2004. The housing complex will offer University students a more independent living option with the amenities of on-campus living. One of those amenities is the convenience of a furnished unit with capability for some food preparation.



At the January, 2004 meeting of the University Board of Regents, the purchase of bedroom furniture -- of the same style selected 3 years ago for the Living Learning Center, was approved. However it was decided by the building committee that a different style of furniture for the "living rooms" of the unit should be selected.



The committee solicited samples of some 21 different styles of lounge furniture in December, 2003 and placed them in the Living Learning Center lobby for the students to test and evaluate. This evaluation resulted in a couple of clear favorites, the most preferred being the University Loft Appalachian chair which was subsequently included in the Bid Solicitation. Bids were received in February, 2004 for the purchase of "living room" furniture, along with other furniture in the housing complex. Bidders were allowed to offer an alternate bid proposal if they were unable to offer a sample during the testing period and if it complied with the specifications of the specified chair.



The following bids were received and evaluated:



University Loft $90,424.64 (bid University Loft Appalachian)

Mastercraft Specialties, Inc. $92,013.28 (bid Mastercraft Specialties, Inc.)

Spaces, Inc. $152,461.79 (bid Charter Furniture)

Designed Business Interiors $211,510.16 (bid Triad Manufacturing)

Contract Design Group $203,227.84 (bid Charter Furniture)



The above bids include sales tax, delivery and installation cost. Only University Loft actually bid the specified chair, and since they were the low bidder, further evaluation of the other chairs was unnecessary.



FINANCIAL IMPLICATIONS



Total $90,424.64. Funding is available from Transitional Housing Project 900300-999999-723700-21000.



RECOMMENDATION:



President Farley recommends approval to award a contract to University Loft of Indianapolis, IN, for the purchase of Lounge furniture for the units of the Transitional Housing complex in the sum of $90,424.64.



_____________________ _____________________________

(date) Jerry B. Farley, President


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