I. Call to Order
Chairperson Roth called the meeting of the Board of Regents to order at 4:05 p.m. in the Kansas Room of the Memorial Union.
II. Roll Call
Present were: Mr. Blair, Mr. Engel, Mrs. Parks, Mrs. Paul, Mr. Roth and Mrs. Warren.
III. Approval of Minutes of January 28, 2004 meeting and February 20-21, 2004 Retreat.
It was moved and seconded to approve the January 28, 2004 Minutes as corrected by the handout circulated at the meeting, and the February 20-21, 2004 Retreat as mailed. Motion passed unanimously.
Chairperson Roth recognized a member of the audience who identified himself as Carlos Stephens, a student of the University who asserted he was removed from a class on February 4 on the basis of false allegations. He said there should be a system implemented to protect students so they will be without fear of retribution from teachers and the Student Government Association should appoint advocates for students in disciplinary process. Mr. Stephens indicated he was in the process of following up on the matter through the administrative policies of the University.
IV. Officer Reports
A. Chair's Report
Chairperson Roth indicated he had only two items. One was to note that following the meeting the Board would continue discussion of items identified during the retreat. He said President Farley would lead the Board in discussion about what was learned in the retreat session and what we can do from here. The second item was to note that one of the agenda pieces included a reference to Washburn Village. He said the title "Washburn Village" was used because no one wants to now use "transitional housing" as the name by which to identify the new complex on the southwest part of the campus for students and he said this title will allow the University to keep open the opportunity for a naming event with respect to the housing.
B. Committee Report(s)
Regent Paul, Chair of the Audit Committee updated the Board on the status of the internal control review. She said the contract for the review was awarded to BKD which has met with University representatives concerning the process and timing for conducting the review. She said questionnaires have been submitted and returned to BKD by persons in the financial area and that representatives of the company will be on campus next week for a personal review. She said she anticipates making a report concerning the findings of the completed review at the May or June meeting.
1. 2002-2003 Audit Reports - Berberich Trahan & Co., P.A.
Regent Paul noted that the audit is on this month's agenda, noting it took longer than usual to complete the process, in part because of the conversion in the AIS and the implementation of new GASB rules. She singled out for note one new item indicating the audit report now includes a management analysis and discussion. She introduced Brad Koehn of Berberich Trahan.
Mr. Koehn noted the services provided by the firm include the audit of WU and KTWU, arbitrage calculations and preparation of tax returns. He said the package presented to the Board tonight includes the basic audit information and a management letter. He noted the large change in the appearance of the audit report was the result of GASB 35. He said GASB 14 will add the Washburn Endowment Association as a component in the audit and next year there will be another rule appointed, GASB 39, creating another change. He noted among the new things in the report are a statement of cash flows including an explanation of the new standard at page 17, a listing of capital assets, a self-insurance analysis, and a change in accounting principal on page 32 of the report. He also noted the distribution of $33 million in Federal financial aid to students which he characterized as a benefit to the community. There were no questions of Mr. Koehn and it was moved and seconded to accept the Audit Committee report, the audit and Mr. Koehn's presentation. Motion passed unanimously.
C. President's Report
President Farley noted the preparation of this year's audit materials took enormous effort, in part because of the dual system accounting process where one-half of the fiscal year was done on one system and the remaining half on another computer system. He said it's taken a good deal of patience and time and those who have been involved in it are to be commended. Dr. Farley suggested it might be a good idea were the Audit Committee to have some training sessions for other members of the Board of Regents who might have an interest in trying to work through the audit.
Dr. Farley circulated a new brochure for international programs, noting it will be useful in other contexts as well.
He noted on the afternoon of March 17 there was the 20th celebration of the Kansas Small Business Development Center at the State Capitol. He said there have been significant achievements throughout the twenty years the small business development centers have been in operation with the terrific impact on communities which small businesses have found to be a very useful and helpful service. He noted the Washburn sponsored Small Business Development Center has been moved from the campus to be co-located at the Topeka Chamber of Commerce.
D. Treasurer's Report
It was moved and seconded to accept the Treasurer's Report as set forth in agenda items IV. D. 1. Depository Security Transactions, 2. Liquidated Claims Approval - January, 2004, 3. Liquidated Claims Approval - February, 2004, and 4. Quarterly Report for Quarter Ended December 31, 2003. Motion passed unanimously.
In response to a question from Regent Engel concerning the new AIS system in connection with the audit, President Farley said the new system has a lot of functionality, some of which we've not yet turned on, but noted that the large delay in the preparation of the audit was the identification of all the institution's capital assets, their classification and identifying depreciation.
Chairperson Roth said that Regent Ferguson, who had been delayed, had requested that the consideration of old business be deferred until his arrival and said that without objection, the next item for consideration will be New Business.
VI. New Business
A. Consent Agenda:
It was moved and seconded to approve the Consent Agenda. Motion passed unanimously.
Approved by action of the Board:
a. Faculty Personnel - Hunter
a sixth extension of leave of absence for John Hunter for the 2004-2005 academic year;
b. Tenure and Promotion Recommendations
award of tenure to Sarah Cook, Mathematics & Statistics; Amy Fleury, English; Rachel Goossen, History; Edward Higgins, Music; Mark Kaufman, Social Work; Pamelyn MacDonald, Psychology; Mark Peterson, Political Science; and Azyz Sharafy, Art; and, promotion to Richard Ellis to Professor, Human Services; Amy Fleury to Associate Professor, English; Miguel Gonzalez-Abellas to Associate Professor, Modern Languages; Rachel Goossen to Associate Professor, History; Vic Landrum to Associate Professor, Biology; Sam Leung to Associate Professor, Chemistry; Mark Kaufman to Associate Professor, Social Work; Thomas Prasch to Associate Professor, History; Azyz Sharafy to Associate Professor, Art; and Mary Shoop to Professor, Education;
c. Criteria and Procedures for Annual Faculty Evaluations for Salary Increments
addition to the Faculty Handbook Section III. VI. D. of the criteria and procedures for annual faculty evaluations for salary increments as outlined in the agenda item;
d. Amendment to Faculty Handbook on School of Business Promotion
amendment to the Faculty Handbook School of Business Section III. B. 2. 6. ii by replacing "seven years" with "five years" resulting in a change in time of service for promotion to rank of associate professor from seven years to five years as outlined in the agenda item; and,
a. Purchase of Lounge Furniture for Washburn Village
award of a contract to University Loft of Indianapolis, Ind. in the amount of $90,424.64 for the purchase of lounge furniture for the Transitional Housing complex;
B. Action Items:
1. Purchase > $25,000
a. Award of Contract for School of Law Building Renovation Project
It was moved and seconded to approve the base bid and alternates recommended in the amount of $666,400 and award a contract for general construction to McPherson Contractors in such amount; and to enter into contract with selected finishing vendors as follows: Schwerdt Contract Interiors for $64,653.43, Designed Business Interiors for $16,738.38 and Krueger International for $11,356.50 for a total of $92,748.31 Motion passed with Regent Warren abstaining.
b. Award of Contract for Art Building and Mulvane Renovation Project
It was moved and seconded to approve the base bids and alternates recommended in the amount of $3,688.825 and award a contract in such amount to Murray & Sons Construction Company. In response to questions from the Regents, Vice President for Administration and Treasurer, Wanda Hill, said the date of completion identified for the Art Buildling is December 2004 and the Mulvane renovation project is October 2005. Motion passed with Regent Warren abstaining.
2. Academic Programs
a. Revision to Actuarial Science Major
It was moved and seconded to approve the revisions to the Actuarial Science Major as set forth in the agenda item. Vice President for Academic Affairs, Dr. Ron Wasserstein, indicated the proposed changes follow the changes being made in the certification process for actuarial student graduates. He noted the program is an extremely rigorous one. Motion passed unanimously.
b. Art History Emphasis in the Bachelor of Fine Arts
It was moved and seconded to approve the art history emphasis in the Bachelor of Fine Arts degree as set forth in the agenda item. Vice President for Academic Affairs, Dr. Ron Wasserstein, said a change would provide the opportunity for students grounded in studio art to acquire an art history degree within one lifetime. He said presently it would require a student to complete 190 student credit hours in order to have the studio and art history degrees within the Bachelor of Fine Arts program. He said this is a recognized method of accomplishing a change within the accrediting body. He said there will be no new courses required. Motion passed unanimously.
c. Changes to Bachelor of Music Degree in Music Education
It was moved and seconded to approve the change to the Bachelor of Music Degree in Music Education as outlined in the agenda item. Vice President Wasserstein said many schools have already made the change proposed here. He noted that presently 150 student credit hours are required to complete the Music Education program which essentially requires five years. He said with the change, the number of student credit hours required for graduation, depending upon the track selected, ranges from 135 to 146 which would reduce by one or one and one-half semesters the amount of time required to complete the degree. Motion passed unanimously.
d. Concentration in Health Education and Promotion
It was moved and seconded to approve the concentration in Health Education and Promotion as outlined in the agenda item. Vice President Wasserstein said this is a refocusing of efforts within the department, acknowledging how many industries and organizations recognize the value of the promotion of health and well being. He said there would be a total of three new courses added to the program which would be rotated into the departmental offerings. In response to questions he said there would be no new facilities required and the courses would be taught in the Petro Allied Health Center. He also said, in response to a query, that this would help create new jobs for students. Motion passed unanimously.
e. Associate of Science in Surgical Technology
It was moved and seconded to approve the Associate of Science degree in Surgical Technology. Vice President Wasserstein said the adoption of this degree would provide the opportunity for student pursuing this field to advance education beyond technical training. Motion passed unanimously.
Regent Ferguson arrived at 4:45 p.m.
f. Master of Science in Nursing Program
It was moved and seconded to approve the Master of Science in Nursing Program. Vice President Wasserstein, said the adoption of this program represents an extraordinary investment in Topeka and northeast Kansas, enhancing a quality undergraduate nursing program. He noted graduates of our nursing program do extremely well on their board exams and in providing patient care. He said he expects persons not only from Topeka and surrounding area to take advantage of this program but also to come from some extreme driving distances. He said the proposal of the Dean and faculty of the School of Nursing have carefully examined the market, the costs and funding the program. He said the program would be funded primarily by differential tuition, but one which is not overly burdensome.
In response to a question from Regent Parks concerning whether the Kansas Board of Regents might have some opposition to it as that body's approval is required, Dean Hornberger said she has talked to three of the four other schools offering nursing education and they are supportive. Dean Hornberger indicated the majority of the program is didactic although there will be some practicum and precept experiences but less than that found in the undergraduate program.
President Farley said the key is the impending shortage of nurses and the absence of a progressive ladder for nurses. He said he thinks demand will be there. The program projects steady state enrollment of 55 with a break-even point of 40 students. He said the program provides marginal income, but at marginal costs. He reiterated he believes there will be sufficient demand, that the number provided by those who have analyzed the proposal, including members of the University's financial staff, are solid. He said this is as good a presentation as he has ever seen; that it was thorough, complete and very well thought out.
In response to a query from Regent Blair about the other nursing programs with master's degrees, Dean Hornberger indicated there are two relatively close, one at the University of Kansas Medical Center in Kansas City, Kansas and the other at Wichita State in Wichita.
Chairperson Roth noted he, too, thought it was one of the finest proposals submitted to the Board in terms of its thoroughness.
Motion passed unanimously.
V. Old Business
A. Report on Chapel
Chairperson Roth asked Dr. Farley to update the Board following his conversations with persons who have expressed concerns about the chapel.
President Farley said there's been a great deal of interest in the project since the beginning and a number of concerns expressed and lots of correspondence received. He said he tried to contact a number of people who have been involved in expressing their concerns in an attempt to find some alternative which would be acceptable, though not totally what anyone might want. He noted that the Board earlier voted to lower the roof line but that a number of persons had objected, expressing the concern that the change would alter the interior feel of the space. He said he'd worked with the architect and asked Mr. Sheahan to provide some options and drawings, one of which was a new roof line which would be the same height as the structure; another was to add something to the existing clerestory.
Dr. Farley circulated a rendering showing the clerestory still in place but adding a series of windows corresponding with the windows at the lower level. He said this softens the appearance of the clerestory so that it would not have the long walled look but would still leave the height. He said this approach, acceptable to those who had objected to the removal of the clerestory, minimizes or eliminates those concerns. He said he is recommending to the Board that they leave the clerestory in place but put windows as indicated in the drawing. He said the change would be within the budget currently adopted for the project and that this change would reinvigorate the fund raising efforts.
In response to a question from Regent Warren about the product used on the facade of the clerestory, Dr. Farley said it would be the same material used on the upper part of the Living Learning Center.
In response to a query from Regent Parks whether the compromise represents a consensus of all persons, he said it is not a consensus but he said it is acceptable to a great number of people. Regent Parks indicated she would like to have the comments of Mr. Tim Etzel, who has been involved in the project.
Mr. Etzel said his position concerning the building is well known. He reported he met with Dr. Roy Menninger and Joyce Martin and that the compromise is acceptable to Dr. Menninger who said he will solicit donations based upon the design starting with a pledge by his wife and him. He said that Dr. Walt Menninger has also agreed to match Dr. Roy Menninger's figures which he said would be a pledge in five figures. He said he believes the fund raising goal will be met fairly quickly. He also said that the proposal is acceptable almost without exception to all. He said he's very excited to be moving forward. He also noted that Dr. Roy Menninger will communicate with those persons to whom he sent e-mail and/or letters that he finds the project now acceptable and will be asking those persons to now help with the project.
Regent Blair said he would be voting no on the motion to change the roof line. He said as Regents we are responsible to do the best we can to make new buildings on campus look good because they will be here for a very long time, possibly as long as 100 years. He said the question to ask is whether it is better this way, as proposed, or the way it was voted originally. He said it's a matter of aesthetics and personal taste. He said if the roof lines were reduced it would be better looking, it's not going to change the interior as there would still be skylights, still be light and still would be able to see the wood beams. He said at the same time, however, he personally appreciates the work that Mr. Etzel and others have done on this project. He noted the gift was offered to Washburn without conditions and the condition upon which it was accepted was that it could be redesigned which was voted on twice.
Regent Warren said she shared some of Regent Blair's feelings and said that personally, questioned why the considerations could not have been resolved before the chapel was accepted. She said this points to the need to have a better planning process in the future. She said she would support the motion, noting that she is tired of hearing about the issue and believes the change will have a positive effect on fund raising. She said that she would say it's time to support it and move on.
Regent Ferguson agreed with Regents Blair and Warren, saying he never dreamed of the controversy that's been caused. He said he commends President Farley and others who have worked on developing a compromise, noting that no compromise ever satisfies everyone. He said we fought the battle for a long time and it's time to put it to rest. He said if it's acceptable to those who were most severely upset, it's acceptable to him.
Regent Paul said the Board should learn a lesson from this in terms of planning in advance. She said we should be very careful in the future.
It was moved and seconded to reconsider the previous action of the Board concerning the roof line of the chapel. Motion passed 5-1 with Regent Blair voting no. it was moved and seconded to adopt the compromise recommended by President Farley. Motion passed 5-1 with Regent Blair voting no.
Regent Ferguson noted that the Kansas Board of Regents invited President Farley to make a brief presentation to it concerning what has happened on Washburn's campus with respect to the statue, noting that the Kansas Board of Regents will be considering action on a statement supporting the Washburn Board of Regents and its administration with respect to the statue, all in the name of academic freedom and the freedom of speech. He said the chairperson of the Kansas Board of Regents had invited President Farley to present an outline which will be used for the development of the statement which will be considered on Thursday, March 18, 2004. He said he believes it will be adopted on Thursday morning.
It was moved and seconded to adjourn. The meeting adjourned at 5:15 p.m.
Kenneth P. Hackler
Secretary, Board of Regents