WASHBURN UNIVERSITY OF TOPEKA

BOARD OF REGENTS

MINUTES

March 17, 2006

________________________________________________________________________________________



I. Call to Order



Chairperson Paul called the meeting of the Board of Regents to order at 3:40 p.m. in the Kansas Room of the Memorial Union.



II. Roll Call



Present were: Mr. Blair, Mrs. Lee, Mr. Roth, Mr. Bunten, Mrs. Parks, Mrs. Paul and Mrs. Warren.



III. Approval of Minutes of January 20, 2006 meeting as mailed.



It was moved and seconded to approve the Minutes of the January 20, 2006 meeting as mailed. Motion passed unanimously.



IV. Officer Reports



A. Chair's Report

1. WU/WEA Liaison Committee



Chairperson Paul reported she had recently attended the meeting of the WU/WEA Liaison Committee. She said Regent Warren was there, along with President Farley, WEA President JuliAnn Mazachek, Gerald Goodell and also Ed Glotzbach by telephone. She said the group was updated on fundraising projects which had been targeted since July 1, 2005, among those were the Greek Village. She said a report of the meeting was attached to the agenda.



President Farley said the relationship between the Washburn Endowment Association and Washburn University is superb. He said the trustees are wonderful supporters of the University. He said the Board of Regents establishes the priorities and that's what the WEA pursues. He said they do not pursue projects on their own.



Regent Blair said he did not personally feel the $2 million identified for private fund raising for the Stoffer project is a big enough goal. He said he believes we can do better than that. He said he wished we would revisit that issue and see whether WEA thinks that is still an adequate goal.



B. Committee Report(s)

1. Budget/Finance Committee

a. Budget Guidelines - Salaries



The Chair of the Budget/Finance Committee, Regent Warren, said the committee had met twice to discuss salary guidelines for Fiscal '07. Regent Warren said to continue to attract and retain quality faculty, the University must remain competitive in the marketplace. She said that while the comparative position of Washburn faculty with our state and national peers has improved, there is still a need to continue to enhance our position with respect to faculty salary.

Regent Warren said the committee recommends the Board of Regents authorize the President to implement a 5.5 percent salary pool budget for Fiscal 2007 to be administered by a merit pay program as has been the case in the past several years.



In response to a query from Regent Bunten whether the 5.5 percent increase could be done without a tuition increase, President Farley said that following approval there would be review of the financing model for implementing the increase. He said they would be looking at all of the various components including state funds, sales tax funds and evaluation of other revenue sources including potential tuition increases. He said it is likely that a tuition increase would be required.



Regent Bunten said he concurs that there would be an increase in tuition, noting that at the city level sales tax revenues remain about the same.



It was moved and seconded to approve the implementation of a 5.5 percent salary pool and the performance pay proposal for FY 2007. Motion passed with Regent Bunten abstaining.



2. Audit Committee



a. 2005-2006 Audit Services - BKD, LLP



Chairperson Paul said the Audit for 2005 went very smoothly and that following review of the proposed engagement letter from BKD for performing audit services, both fiscal 2006, the committee recommends approval.



In response to a query from Regent Bunten whether the audit services were bid, Regent Paul said there was a request for proposals from auditing firms and tney had three firms respond - Berberich Trahan, who had been the University's auditor for decades; BKD and a firm from St. Louis. She said BKD is a regional firm.



Mr. Roth interjected that the recommendation by many is that public institutions change auditors every five to seven years. He said that Berberich Trahan had been doing a good job over the years, but that it was believed it was time to have a change in auditing firms to conform with the recommendation. He said the change was certainly not made because we were unhappy with Berberich Trahan.



It was moved and seconded to approve the engagement letter for the audit services to be performed by BKD for the fiscal year ending June 30, 2006. Motion passed.



C. President's Report



President Farley said by way of legislative update the recommendations of the governor for funding higher education have passed the House of Representatives and Friday morning passed through the Senate Ways and Means Committee, largely he said due to the hard work of Mr. Monical and Mr. Pinegar, the University's lobbyists. He said there is a proposal also to replace the out-district tuition, which for Washburn University means about $100,000 and several million for the community colleges. He extended his thanks to Representative Gordon.



He said the Legislature has also provided for an increase in the Kansas Grant for scholarships of $1 million. He said this should result in approximately $50,000 to be awarded to Washburn University students. There is also a proposal to provide additional funding for nursing education. He said Dean Hornberger's been exceptionally involved in this project, that she has a great reputation and is very knowledgeable about the issue.



Dr. Farley said the Senate leadership is responding to the Kansas Board of Regents request for additional funding for deferred maintenance at the six state educational institutions up to $590 million. The proposal is to broaden it to beyond the six state educational institutions. There is also a proposed commission to look at Kansas technical school issues, e.g., how they're organized, governed and funded as well as integrated with other institutions. This commission is to have its report to the Legislature by January '07. He said the proposal with respect to Kaw Area Technical School will go on hold until after that committee report.



Dr. Farley said the University's spring break begins March 20. There are a number of students engaged in travel for educational purposes. There are seven or eight students who have gone to Japan; several are traveling to Russia; there is a large group of students traveling to the Gulf Coast region to provide volunteer services for Hurricane Katrina victims; a number of students are traveling to Bejing for a Model UN; and four to five students are returning this week from Abu Dabi where they attended a conference on women's issues.



D. Treasurer's Report



Vice President for Administration and Treasurer, Wanda Hill, said the Board has been provided the agenda items for 1. Depository Security Transactions, 2. Liquidated Claims Approval - January, 2006 and 3. Liquidated Claims Approval - February, 2006 and said she'd be willing to stand for questions. It was moved and seconded to accept the Treasurer's Report. Motion passed unanimously.



OLD BUSINESS *



Joint Faculty Appointment Bylaw Amendment - 2nd Reading



President Farley said at its last meeting the Board of Regents heard on first reading a proposed Bylaw amendment dealing with joint appointment faculty. Dr. Farley said he recommends approval of the proposed Bylaw amendment on second reading. It was moved and seconded to approve the proposed Bylaw amendment articulated in the agenda item. Motion passed unanimously.



* Item added to the agenda at the meeting with the consent of the Board.



V. New Business



A. Consent Agenda:



It was moved and seconded to approve the Consent Agenda. Motion passed unanimously.



As approved by action of the Board:



1. Revisions to 2006-2007 Classified Compensation Schedule

deletion of General Maintenance & Repair Technician classification; addition of Graphic Designer classification with a salary range $13.81 to $20.72;



2. Position Reallocation

reallocate the vacant classified General Maintenance and Repair Technician position to an administrative position;

3. Report of Purchases between $25,001 and $50,000

award of contract to Hermann's Excavating, Inc. for sanitary sewer relocation of new WEA office renovation in the amount of $27,250.00; purchase of classroom chairs for select classrooms in Garvey and Henderson Halls from Krueger International, Inc. in the amount of $30,897.33;

4. Faculty/Staff Personnel Actions

extension of leave of absence without pay for August 2006-July 2010 for Prof. Carl Monk; and, increase over budget with President's authority annual salary of Curtis Waugh to $40,020.



B. Action Items:



1. Washburn Greek Village



President Farley said he is excited and enthusiastic about the proposed Greek village concept. He said the proposal had its genesis in a request from one of the fraternities for permission to place a new house on campus. He said since then it's been expanded to include an invitation to all fraternities and sororities to participate. Dr. Farley said the institution engaged an architectural firm to help in developing a proposed project and the University has visited with representatives of all eight fraternities and sororities. He said there's also been a follow up with each of the organizations asking them to advise whether they have an interest in the project. He said we have received responses from three fraternities indicating an interest and one that does not have a current interest. On the sorority side there have been two sororities which have responded indicating they do not wish to participate now, the other two did not respond. President Farley said the proposal envisions the University would build, operate and maintain the housing, affording each organization autonomy over a chapter room; and that each organization would have input into the design and provide $1 million fund raising by each organization participating. The organizations would be assisted by the Washburn Endowment Association in conducting the fund raising campaign. Dr. Farley said the next step in moving this project along is for the institution to interview and select an architect for the project.



In response to a query from Regent Blair about the number of organizations needed to make the project work, President Farley said it is doable with the three organizations on board, it would even be possible were there just two.



In response to a query from Regent Bunten whether this kind of proposal is used elsewhere, President Farley said this is relatively common, occurring on perhaps half of the campuses across the country.



Representing Greek organizations were Chris Howe from Sigma Phi Epsiolon, Kevin Cook from Alpha Delta and Greg Gaul from Kappa Sigma. Mr. Cook said Alpha Delta is not necessarily opposed to the project, but said it is working with the property it owns on the West side of campus, saying they believe it would be well were the project moved from the East side to the West side of the campus to work with the other organizations already on the West side.



It was moved and seconded to authorize the administration to solicit and interview architects for the Greek village project. Motion passed unanimously.



2. Expenditures over $50,000



a. Fixed Seating in Henderson Classrooms - Project #M06007



It was moved and seconded to approve the award of a contract to Sunflower Business Solutions in the amount of $56,577 for the fixed seating in Henderson classrooms 100 and 112. Motion passed unanimously.



b. Patio and ADA Access at 3130 Shadow Lane



It was moved and seconded to approve the award of a contact to Burlingame Concrete Construction Inc. in the amount of $56,235 for the patio and ADA access at 3130 Shadow Lane. Motion passed unanimously.



3. Personnel

a. Tenure and Promotion Recommendations



It was moved and seconded to award promotion and tenure as provided for in the agenda item V. B. 3. a. Motion passed unanimously.



As approved by action of the Board:



Award of tenure to: Bob Beatty, Political Science; Tim Fry, Education; Rebecca Meador, Music and Brian Ogawwa, Human Services; and, promotion to Associate Professor for Bob Beatty, Political Science, Tim Fry, Education, Rebecca Meador, Music, Brian Ogawa, Human Services, and Mark Peterson, Political Science.



b. Academic Sabbaticals 2006-2007



It was moved and seconded to award the academic sabbaticals for the 2006-2007 academic year to the persons and for the dates shown on agenda item V. B. 3. b. Motion passed unanimously.



As approved by action of the Board:



Award of academic sabbaticals to: Prof. James Eck for Spring 2007; Prof. Howard Faulkner for Spring 2007; Assoc. Prof. Maureen Godman for Fall 2006; Prof. Liaquat Khan for Spring 2007; Assoc. Prof. Mary Sheldon for Spring 2007; and, Prof. Mary Shoop for Spring 2007.



c. Permission to designate Dr. Thomas Wolf Professor Emeritus and Dr. Betty Cole as Associate Professor Emeritus



It was moved and seconded to award the status of Professor Emeritus to Dr. Thomas Wolf and Associate Professor Emeritus to Dr. Betty Cole. Motion passed unanimously.



d. Eminentes Universitatis



It was moved and seconded to award Eminentes Universitatis status to Valeda Pinick and to LaJean Rinker. Motion passed unanimously.



At 3:50 p.m. the Board recessed to the Lincoln Room.



At 4:00 p.m. the Board of Regents met with the deans of the major academic units for a conversation about what's occurring in the respective units.



At 5:10 p.m. the Board recessed for a short break.



At 5:15 p.m. the Board reconvened in Open Session in the Lincoln Room of the Memorial Union. It was moved and seconded to recess to Executive Session for the purpose of discussing a legal matter and to reconvene in Open Session at or before 6:00 p.m. in the Lincoln Room of the Memorial Union. Motion passed. The Board recessed to Executive Session at 5:15 p.m.



At 5:48 p.m. the Board reconvened in Open Session. Chairperson Paul announced the Board had been in Executive Session for the purpose of discussing a legal matter and that no action had been taken.



It was moved and seconded to adjourn. Motion passed unanimously. The Board adjourned at 5:49 p.m.



_______________________________

Kenneth P. Hackler

Secretary, Board of Regents


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