Agenda Item No. V. A. 6.

Washburn University Board of Regents





SUBJECT: School of Law Building Renovation, General Construction

- Project C03033 - Change Order GC1



BACKGROUND:



The School of Law is undertaking an ambitious effort to update its academic program as part of an overall plan to improve the School. As part of that plan, the School of Law has already begun to improve its facilities and its technology, but additional classroom improvements and office space is needed to ensure academic excellence.



At the June 18, 2003 Board of Regents Meeting, the Regents approved the program statement for the School of Law Building Renovation Project, authorized the architect selection process to begin, and approved the project financing plan. At the November 19, 2003 Board of Regents Meeting, the Regents approved awarding a contract to Gould Evans. Plans were subsequently developed, finalized and bid, and on March 17, 2004, the Board of Regents approved awarding the general construction contract to McPherson Contractors.



DESCRIPTION:



Since the bids for the project improvements came in lower than anticipated, the School of Law is requesting approval to do additional work within the classroom/seminar room area. The additional work will provide electrical/data outlets in the floor of all remodeled seminar rooms, re-carpet Room 150, and remodel the common area (the "pit") that connects the lecture halls.



In order to provide electrical/data outlets in the floor of the four (4) remodeled seminar rooms, the floor slabs must be saw cut to accommodate the outlets. This will enable the tables to be configured anyway required by the instructor since there will be outlets in the floor to accommodate the power and data units in the tables.



The common area currently has knee walls, bright blue tiles, and numerous tack surfaces of different colors and sizes. The additional work requested will remove the concrete block knee walls and cover the blue tile with a wood wainscot and tackable fabric surface similar in color and texture to the finishes in the seminar rooms. This will provide for a more consistent, professional, and subdued look and feel for the common area. Room 104, adjacent to this area, will also be removed to allow for a larger gathering/study area for the students, and to accommodate larger receptions and other social gatherings for the School of Law. The student lockers located in this area will also receive a fresh coat of paint.



In addition to the renovations approved by the Board on March 17, 2004, and the additional changes requested above, the Law School wishes to upgrade the HVAC system for this area of the building. This HVAC unit is original to the building, and has never been updated. Changes will occur in the fan, fan motor and all the mixing boxes allowing for better temperature controls and noise reduction.



(Note: The HVAC portion along with providing electrical/data outlets in the seminar rooms, and carpet for Room 150 were cut from the original project due to budget concerns. However, as previously stated, the bids for the project improvements came in less than had been initially anticipated.)



The total price for this change order is $278,172, and consists of the following components:



Demolition $ 17,224

Architectural Finishes 96,526

Mechanical Work (HVAC) 104,179

Electrical Work 57,804

Bond 2,439

Total $278,172



FINANCIAL IMPLICATIONS:



Based on the initial bids received and the change order bid, the project budget is summarized as follows:



Base Bid $ 585,000

Selected Alternates 81,400

Total $ 666,400

Construction Contingency (10%) 66,640

Furniture Costs 92,749

Architects fees 79,300

Permit fees, printing costs 11,855

Total Costs Approved 3-17-04 $ 916,944

Additional Furniture 17,326

Change Order GC1 278,172

Total Cost $ 1,212,442



Total project budget approved by the Board on November 19, 2003 is $1,240,000.



RECOMMENDATION:



President Farley recommends the Board of Regents approve the change order for the additional remodeling in the School of Law.



_____________________ _______________________

(date) Jerry B. Farley, President


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