I. Call to Order
Chairperson Roth called the meeting to order at 4:02 p.m. in Morgan Hall Room 204.
II. Roll Call
Present were: *Mr. Engel, *Mr. Ferguson, *Mrs. Lee, Mr. McClinton, Mrs. Parks, Mrs. Paul, *Mr. Roth and *Mrs. Warren.
* Participated via telephone conference call
III. Approval of Minutes of March 17, 2004 meeting as mailed.
It was moved and seconded to approve the Minutes of the March 17, 2004 meeting as presented. Motion passed unanimously.
IV. Officer Reports
A. Chair's Report
Chairperson Roth indicated that inasmuch as the meeting was being conducted via telephone, there would be no Chair's report.
B. Committee Report(s)
Chairperson Roth asked Vice President for Administration and Treasurer Wanda Hill to update the Board on the meeting of the Finance Committee. Vice President Hill reported that the Finance Committee last met March 31 and did some preliminary work discussing the budget preparations for the 2004-05 fiscal year. Included in the discussion were reports on the 2003-04 enrollment, faculty salary analysis for 2003, tuition analysis for 2004, noting that KU and Kansas State University have increased their tuition at a rate close to that of Washburn, and strategic priorities focusing primarily on academic initiatives. She noted there would likely be some operational budget increases but not across the board rather they'd be in the departments, and new positions caused by increased enrollments. Vice President Hill reported that sales tax revenues have rebounded and that a five-year plan was circulated to members of the committee which will be discussed at its next meeting.
In response to a question from Regent Engel, Vice President Hill confirmed that the committee made no decisions.
Chairperson Roth invited Regent Paul as chair of the Audit Committee to make a report concerning its meeting. Mrs. Paul reported that at its last meeting the Audit Committee discussed the code of ethics conflict of interest proposals and will be meeting to discuss them in more detail at its next meeting May 13. She said at the next meeting they will also be discussing the internal control assessment.
C. President's Report
President Farley noted that there is a very special guest attending today's meeting, a Professor Ma of the Wuhan University of Science and Technology in Wuhan, China, who has been on the University's campus as part of an exchange program sponsored by the AASCU. He said Professor Maw would be hosting us on a reciprocal arrangement in the next several years. He said this is a process by which we can learn from one another as the guest visits with major administrators on the campuses to determine how we each operate similar to and different from each other.
President Farley also reported there are a number of activities going on this weekend in conjunction with Alumni Weekend including a ground breaking on Friday for the Art Building.
D. Treasurer's Report
It was moved and seconded to accept the Treasurer's Report set forth in agenda item IV.D. 1. Depository Security Transactions and 2. Liquidated Claims Approval - March, 2004. Motion passed unanimously.
V. New Business
A. Consent Agenda:
It was moved and seconded to approve Consent Agenda items 1, 2, 4 and 6. Motion passed unanimously.
As approved by action of the Board:
1. Personnel Action - Administrative Staff
combine two half-time positions in Continuing Education into a single position and increasing the salary of the combined position to $47,796 (an additional $6,376 to come from the Division's Other Professional Fees line);
2. Report of Purchases between $25,001 and $50,000
contract with: McElroy's Inc. for cooling tower replacement at Henderson Learning Resources Center in the amount of $49,567, and Beacon Ballfields for prefabricated roof system for the dugouts at the Softball Complex in the amount of $25,100;
4. Installation of Addressable Fire Alarm System, Morgan Hall - Project C04033
award of contract to SimplexGrinnell in the amount of $233,715 for installation of a fire alarm system in Morgan Hall; and
6. Replacement of Ceilings and Light Fixtures, Morgan Hall - Project C03033
award of contract to Lackey Electric in the amount of $62,000 for installation of new ceilings and light fixtures in Morgan Hall.
3. Learning Laboratory, School of Nursing - Project M04003
It was moved and seconded to approve award of a contract to Florence General Contractors in the amount of $118,443 for the remodeling and creation of the School of Nursing Learning Laboratory, Petro Allied Health Center.
Regent Lee noted that the total project budget is $550,000 and inquired how much is yet to be raised from private gifts.
President Farley reported that the fundraising campaign achieved its goal as it raised $200,000 as of December 31, 2003.
Motion passed on voice vote with Regent Warren abstaining.
5. School of Law Building Renovation, General Construction - Project C03033 - Change Order GC1
It was moved and seconded to approve the change order for the additional remodeling in the School of Law in the amount of $278,172. Motion passed on voice vote with Regent Warren abstaining.
Regent Ferguson inquired about the status of a committee he'd been told by an alum had been created to do a review of facilities use at Washburn and how we might use those facilities in the future. President Farley reported that to the best of his knowledge there was no committee created but noted that the University has hired a consultant to conduct a classroom utilization study which was completed some eight or nine months ago using data from the 2002-03 academic year. He said once the data for the 2003-04 year have been gathered the consultants will be asked to complete the same study using the same model. He anticipated the latter report would be available during the summer.
Regent Parks said she'd like to commend President Farley and the staff for the beautification of the northeast corner of the campus, seconded by many others of the Regents. President Farley noted that it no doubt is the cleanest water feature in the community as it has been doused liberally with soap each day for the past several days.
President Farley also said there will be a Committee of the Whole meeting on Saturday in the Crane Room as a follow-up on matters raised during the last retreat and other items. He also said the members of the Board of Regents would soon receive an e-mail about an opportunity to participate in a Brown celebration function on Monday, May 17.
It was moved and seconded to adjourn. The meeting adjourned at 4:18 p.m.
Kenneth P. Hackler
Secretary, Board of Regents