I. Call to Order
Vice Chair Warren called the meeting of the Board of Regents to order at 3:08 p.m. in the Kansas Room of the Memorial Union.
II. Roll Call
Present were: Mr. Blair, Mr. Bunten, Mr. Gaines, Mrs. Parks, Mr. Roth, Mr. Storey, and Mrs. Warren.
III. Approval of Minutes of March 17, 2006 meeting as mailed.
It was moved and seconded to approve the Minutes of the March 17, 2006 meeting as mailed. Motion passed.
IV. Officer Reports
A. Chair's Report
Vice Chair Warren said the Executive Director of Governmental Relations, David Monical, recently sent out a memorandum about the legislative session just ended. She said we are appreciative of the work of the Shawnee County Delegation and the folks in Governmental Relations, including John Pinegar and Doug Smith, for their time and efforts working during the session. She said it was a very good session for us.
B. President's Report
President Farley said, as everyone is aware, this is a very busy weekend for the University. He noted two weeks ago Alumni Weekend was held on the University's campus. He said the University had a very exciting time the previous weekend with a ribbon-cutting event for Harvey Gardens next to the new Art Building.
He introduced some people present, noting the University's Faculty Senate recently held elections with Dr. Russ Jacobs re-elected president of the Faculty Senate and the new vice president, Richard Martin. He introduced the new president and vice president of the Washburn Student Government Association, Josh Shald and Molly Shea, noting that Ms. Shea has been selected for a research project in the Cascade Mountains. He then introduced the new director of the Mulvane Art Museum, Gordon Fuglie.
C. Committee Report(s)
1. Budget/Finance Committee
a. Fiscal Year 2007 Budget
b. Capital Projects from the Debt Retirement and Construction Fund
Regent Warren, as Chair of the Budget/Finance Committee, said she'd be making a brief report of the committee's meeting. She said members should have received the e-mail copy of the minutes of the last meeting. She said the highlights of the meeting were a review of the Debt, Retirement and Construction Fund allocations, and the General Fund Operating Budget. She said the Committee recommends the approval of the proposed '07 General Fund Budget with a tuition increase of 6.17%, or $11. She said the Committee also reviewed the administration recommendations regarding Bond Counsel and the Greek Village.
In response to a question from Regent Gaines, President Farley said the tuition increase projected for Washburn University is the second lowest of the public educational institutions in the state of Kansas, just ahead of Ft. Hays State University. Dr. Farley said that for the first time tuition at Washburn is exceeded by KU and K-State. He noted the state educational institutions such as KU and K-State also have, in addition to tuition, fees for different courses and surcharges. He said the University is well positioned and is still below the national average for tuition rates. He said what we're able to do with tuition dollars is to offer good value. President Farley also noted that 80%-85% of the Washburn Endowment Association earnings are transferred to Washburn University in the form of scholarships which provides very good financial support for our students.
It was moved and seconded to approve the FY'07 General Fund Operating Budget Motion passed.
It was moved and seconded to approve the projects and equipment for FY 2007 funded by the FY 2006 DR&C Fund revenues and the transfer of $200,000 from the General Fund as detailed in the agenda item attachments. Motion passed.
D. Treasurer's Report
It was moved and seconded to accept the Treasurer's Report. Motion passed unanimously.
Approved by action of the Board: 1. Depository Security Transactions, 2. Liquidated Claims Approval - March, 2006, 3. Liquidated Claims Approval - April, 2006, 4. Public Fund Investments - March, 2006, and 5. Quarterly Report for Quarter Ended March 31, 2006
V. New Business
A. Consent Agenda:
It was moved and seconded to approve the Consent Agenda. Motion passed unanimously.
As approved by action of the Board:
1. Shared Leave Program
approve the Shared Leave Program as shown in the agenda item;
a. Position Reallocation
reallocation of position in UMAPS area from classified to administrative;
b. Faculty/Staff Personnel Actions
hiring of Michael Hunter Schwartz as Professor of Law with Tenure;
c. Emeritus Faculty and Eminentes Universitatis Status
change requirement for nomination to Emeritus and Eminentes Universitatis status to ten years as shown in the agenda item;
3. Report of Purchases between $25,001 and $50,000
award of Microsoft campus license agreement to Zones, Inc. in the amount of $33,680.72; award of contract for production of stained glass panels for Mulvane Art Museum to Mark Anschutz in the amount of $35,100; and,
4. Public Budget - Publish Notice of Hearing
approval to publish the Notice of Public Budget Hearing no later tan ten (10) days prior to the public budget hearing.
B. Action Items:
1. Request for Proposal - Bond Counsel Services for Washburn University
Vice President for Administration and Treasurer, Wanda Hill, outlined the process leading to the recommendation for the appointment of Hinkle Elkouri Law Firm LLC as bond counsel for the University. It was moved and seconded to approve the award of a contract effective May 12, 2006 to Hinkle Elkouri Law Firm LLC for bond counsel services for a period of five years. Motion passed.
2. Fire Alarm System - 1729 SW MacVicar
It was moved and seconded to approve the award of a contract to Simplex Grinnell for design and installation of a fire alarm system at 1729 SW MacVicar. In response to a query about whether the fire alarm system was included by the architect in the project cost for the work at 1729 SW MacVicar, Vice President Hill indicated it was in the "soft costs" in the budget for the project. Motion passed unanimously.
3. College Avenue Primary Electrical Improvements - Project C04058
It was moved and seconded to award a contract to Current Electric in the amount of $134,105.10 to install new high voltage service improvements. Motion passed unanimously.
4. Underground Telecommunications Conduit for Campus and New Washburn Endowment Center Facility
It was moved and seconded to approve the award of a contract to Torgeson Electric in the amount of $34,300 for Phase I and Phase II of the underground telecommunications conduit for campus, and in the amount of $56,000 for the new Washburn Endowment Association connection to the main University campus. Motion passed unanimously.
5. Architect Contract for Washburn Greek Village
Vice President for Administration and Treasurer, Wanda Hill, reported that a request for qualification proposals had been sent to 32 architectural firms and that six firms had responded by mid-April. She said of the six responses reviewed by University staff, four firms were selected for interviews.
Vice President Hill said that in lieu of a percentage amount for the project, a fixed fee was agreed to by the firm the administration is recommending, Horst, Terrill & Karst (HTK) in the amount of $556,000. It was moved and seconded to approve the award of a contract for professional services for the Greek Village project with Horst, Terrill & Karst Architects in the amount of $556,000.
Regent Storey said he had some concern, depending upon the number of fraternities participating in the project and the amount the University would charge to students in the project. Vice President Hill said there will be two different contracts. There will be one contract with each fraternity for leasing chapter space and then individual contracts with each student living in the house. She said each fraternity is to guarantee a 95% occupancy rate.
In response to a question concerning what the amount of the fee paid to the architectural firm in the event the project doesn't move past the concept phase, Vice President Hill said the amount we would pay at that juncture would be about $35,000. She said each of the fraternities will have the opportunity to appoint three persons to the building committee to work with the University in development of the project.
In response to a question from Regent Gaines whether this was the trend, Dr. Farley noted there were a number of institutions which have projects similar to the one proposed for Washburn University, one of which he said is at Central Missouri State in Warrensburg. He said it's not the ideal model. He said visits at other institutions showed what works well and some things to be avoided.
Dr. Farley said the housing costs would be price competitive with other housing on the University's campus. He said we have been working with the fraternities and sororities over an eight to nine month period already and that we're working hand in hand to try to ensure what we're doing works well for them.
On vote of the motion, motion passed.
6. Outsource Dining Services
Vice President for Administration and Treasurer, Wanda Hill, reported the administration solicited proposals from 12 regional, national and international companies for a dining services contract and that when proposals were opened April 11 there were three proposals received: ARAMARK, Chartwells and Sodexho USA. She said the proposals requested were for a profit and loss contract under which the University specifies what the contractor must deliver and maintains some control over product pricing. She said following review of the proposals by a committee comprised of persons from each constituency, the administration recommends the contract be awarded to Chartwells Campus Dining.
It was moved and seconded to authorize the administration to enter into a dining services management contract with Chartwells Campus Dining for an initial term of three years with the possibility of five additional annual renewals. Motion passed.
7. Washburn Innovation Grant Funding
Vice President for Academic Affairs, Dr. Ron Wasserstein, reported the University's Innovation Grand Committee reviewed four proposals for award of the grant and that of those, two were recommended for the award of grants: the Washburn University High Performance Academic Computing Environment seeking $300,000 allocated over a three-year period; and the Center for Community Service and Service Learning, also with a grant budget of $300,000 over the three-year period. Vice President Wasserstein introduced those persons who propose the High Performance Academic Computing Environment present at the meeting. They were Stephen Angel, Steven Black, Karen Camarda, Donna LaLonde and Bruce Mechtly. He also introduced Rick Ellis who is the requestor for the Center for Community Services and Service Learning.
It was moved and seconded to approve award of the grants of $300,000 to the High Performance Academic Computing Environment and $300,000 for the Center for community Service and Service Learning. Motion passed.
8. Completion of Design Development and Construction Document phase for the Stoffer Hall, Building Renovation Project
Vice President Hill reported that the architectural firms for the Stoffer Hall building renovation project, Gould Evans and also Cannon Design, are now completing the construction document phase of the project. She said approval now is required by the Board to complete the phase of the project and authorize letting bids for the project. She said the projected total project cost is $14.9 million.
It was moved and seconded to approve the project as described as the Stoffer Hall renovation project in the amount oif $14.9 million and to authorize the architects to conclude the design, development and construction phase and proceed to bidding. Motion passed.
Vice Chair Warren, noting that there was no further business to be taken up by the Board, adjourned the meeting at 4:09 p.m.
Kenneth P. Hackler
Secretary, Board of Regents