Agenda Item No. V. B. 8.

Washburn University Board of Regents





SUBJECT: Completion of Design Development and Construction Document phase for the Stoffer Hall, Building Renovation Project



BACKGROUND:



Science instruction and the types of physical spaces needed for basic science instruction have changed significantly since Stoffer Hall was opened in 1960. Science instruction is a vital component of general education, and its advanced coursework supports students in many specialized fields, most specifically the health-related disciplines. Science forms the foundation upon which instruction in these disciplines is based.



A committee was appointed by President Farley in April 2003 to evaluate the current programmatic needs, project future needs, and balance those needs against the potential costs. The committee met numerous times between April 2003 and June 2004. In addition to the detailed local review, the committee also visited new science facilities at other universities in the region, and consulted with an outside expert. These efforts have culminated in the development of a detailed science facilities program statement.



The College of Arts and Sciences is undertaking an ambitious effort to update its academic program as part of the overall academic plan. As part of that plan, the College of Arts and Sciences believes improvements of Washburn's science facilities are essential due to the following:



Science instruction has changed significantly since the 1960's. Modern science instruction involves sophisticated instrumentation. Students interact with these instruments, with each other, and with the faculty in ways that differ greatly from the way science was taught in the past.

Undergraduate science students are now much more involved in research, once the purview of graduate students alone. These research activities are a core component of instruction. Student success in science research has been one of the driving forces in developing the "transformational experiences" in the Academic Plan.

The types of physical spaces needed for basic science instruction have also changed since the 1960's. Laboratory instruction has changed in both content and method; therefore, flexibility will be the key to meeting current and future space needs for science instruction.

The University has more than doubled its enrollment since 1960. In addition to the growth in the sciences themselves, numerous health-related disciplines have been added. Washburn has hundreds of students involved in these disciplines who require science instruction beyond that provided in general education courses.



The Board of Regents at its October 8, 2004 meeting approved the project program statement and authorized the University Administration to begin architect selection which was concluded in December 2004. At its meeting of January 14, 2005, the Board of Regents approved awarding a contract to Gould Evans Associates/Cannon Design to provide architectural services related to the Stoffer Renovation Project.



Between January 2005 and May 2005, Gould Evans and Cannon Design worked with the Stoffer Building Committee and others on campus to refine the program statement, including an evaluation of Stoffer Hall and the science curriculum in conjunction with classroom and laboratory utilization, to assist in developing the total project budget. Based on those discussions and evaluations conducted by Gould Evans Associates and Cannon Design, a program scope and total project budget ($14,651,484) was developed for the project and approved by the Board of Regents at its May 13, 2005 Board meeting.



DESCRIPTION:



Based on the foregoing, Gould Evans Associates and Cannon Design continued to meet with the Stoffer Building Committee, and each academic department to be located in Stoffer Hall, to further refine the program requirements and complete the schematic design phase of the project which was approved by the Board of Regents at its meeting of September 9, 2005. Since that time, Gould Evans and Cannon Design have continued to refine the drawings in collaboration with the Building Committee and end users and are now completing the Construction Document phase. Approval is required by the Board of Regents to complete this phase of the project and authorize the administration to bid the project.



FINANCIAL IMPLICATIONS:



The projected total project cost of $14,951,787 is to be funded by a combination of University reserves and fund raising. The Washburn Endowment Association has developed a fund raising program for this project with a goal of $2.0 million.



RECOMMENDATION:



President Farley recommends the Board of Regents approve the project as described for the Stoffer Hall Renovation Project in the amount of $14.9 million. Additionally, it is recommended the architects be authorized to conclude the Design Development and Construction Document phase and proceed to bidding. The Board will review and approve the project again at the conclusion of bidding and authorize a construction contract.



__________________ ________________________

Date Jerry Farley, President


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