Agenda Item No. V. A. 2.

Washburn University Board of Regents



The University recognizes that serious injury or illness may prevent a student from completing classes in a semester or session. In these cases the student's major concern is that the academic record not be adversely affected. The proposed policy allows for withdrawal from courses due to serious injury or illness. The grade of W assigned for such withdrawal does not affect the student's grade point average. The proposed policy is as follows:

If a student is unable to complete a semester or session due to serious illness or injury, the student must present an affidavit signed by a licensed health care provider certifying the medical circumstance. The affidavit is available in the University Registrar's Office and the completed form must be directed to the Office of the Vice-President for Academic Affairs.

Based on the affidavit, considered to be a request for withdrawal from courses in the semester or session, the student will be allowed to withdraw from all courses and a grade of "W" will be assigned for all courses for that semester or session.

If the above student has received Title IV Federal Financial Aid, the current "Return of Title IV Funds" policy will be applied according to PL105-244, Sec. 484B, 64FR59016. (Federal Pell Grants are only adjusted based on the student's enrollment status during the first week of classes.) A complete withdrawal that is approved after 60% of the semester/session is not subject to Federal "Return of Title IV Funds" policy, and the student is considered to have earned their Federal Title IV aid.

Refund of tuition and fees for withdrawal due to serious injury or illness will be made according to the published refund schedule.



President Farley recommends Board of Regents approval of the proposed policy for withdrawal from courses due to serious injury or illness.

____________________________ _______________________________

(date) Jerry B. Farley, President

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