Agenda Item No. V. B. 1.

Washburn University Board of Regents



SUBJECT: KBOR Performance Agreement for Calendar 2006



DESCRIPTION: In response to SB 647 (2002), the Kansas Board of Regents adopted policies and procedures regarding the development of performance agreements between each of the 36 institutions governed, coordinated or supervised by the Kansas Board. Each institution is required to sign a memorandum of agreement and to submit by July 15, 2005, a set of institutional goals for calendar year 2006 that correspond at least in part to system goals established by KBOR. Washburn's proposed performance agreement is attached.



At its January, 2004, meeting, the Washburn University Board of Regents approved the first Washburn performance agreement, covering the last half of 2004 (known as the "pilot period"). As reported at the July, 2004, Board meeting, the performance agreement submitted for 2005 was simply an updated version of the 2004 goals, since the 2004 agreement was a pilot, and because the goals are multi-year goals.



The proposed performance agreement for 2006 continues four of the five goals included in the 2005 performance agreement. However, the fifth goal, which involved relationships with Kaw Area Technical School, Manhattan Technical College, and Flint Hills Technical College, has been dropped. A proposed relationship with KATS has been slow to develop, and may not come to fruition. However, articulation agreements have been signed with MTC and FHTC, as intended in the goals.



"Key performance indicators" and "targets" have been updated and refreshed for the four goals.





FINANCIAL IMPLICATIONS: Future funding increases are based on the performance agreement. Funding for FY2008 is based on completion of the 2006 Performance Agreement. Resources to support the institutional goals are developed through the University's planning and budgeting processes.





RECOMMENDATION:



President Farley recommends that the Board of Regents approve the Performance Agreement for 2006.





_____________________ _____________________________

(date) Jerry B. Farley, President



Appendix A

PERFORMANCE AGREEMENT



THIS PERFORMANCE AGREEMENT, by and between THE BOARD OF REGENTS OF THE STATE OF KANSAS (hereinafter the Board), Suite 520, 1000 S.W. Jackson, Topeka, Kansas 66612-1368, U.S.A. and Washburn University, 1700 College, Topeka, Kansas 66621 (hereinafter the institution).



WITNESSETH:



WHEREAS, the Board is authorized to enter into reciprocal agreements regarding institutional performance/improvement; and



WHEREAS, the parties hereto are mutually desirous of entering into such an agreement with relation to institutional performance/improvement; and



WHEREAS, the parties agree that it is to their mutual benefit and interest to set forth the terms of their understanding and agreement in writing;



NOW THEREFORE, in consideration of the above premises and the individual and mutual promises of the parties hereinafter set forth, and for other good and valuable consideration it is hereby agreed by and between the parties hereto:



1. That the term of this agreement shall begin on the 1st day of July, 2004, and terminate on the 31st day of December, 2004; provided, however, that the agreement shall continue thereafter automatically for successive one year terms, subject, however, to the right of either party at any time to terminate this agreement upon provision of written notice to the other of intent to terminate the contract within one (1) year from the date of the written notice.



2. That the institution shall pursue the institutional goals and implement the institutional indicators described in the attached documents "Request for Approval of Institutional Goal as a part of the Performance Agreement".



3. That the Board approved the Request for Approval referenced in Paragraph 2.



4. That the Board shall determine the level of the institution's compliance with the terms of the institutional Performance Agreement.



5. That the Board will determine the amount of new state funds to be received by the institution, taking into paragraph 4 and the funds available for distribution.



6. That the institution, if governed by the Board, shall follow all coordination and governance policies established by the Board; that the institution, if coordinated by the Board, shall follow all coordination policies established by the Board.



7. Any notices or other communications required or permitted to be given or delivered hereunder shall be in writing and shall be sufficiently given if delivered personally or sent by registered or certified mail, return receipt requested, postage prepaid, to the parties at their addresses first appearing above, or at such other addresses as either party may from time to time designate to the other in writing, and such notice or other communication shall be deemed to be given as of the date it was personally delivered or deposited in the mail, as the case may be.





________________________________ _____________________________

Jerry B. Farley, President Date

Washburn University







________________________________ ______________________________

Kansas Board of Regents Chairperson Date





Appendix B

Regents System Goals



Note: Institutions must submit at least three and no more than six goals. Institutional goals must support at least three Regents' System goals. Goals must be consistent with the institution's mission and should be "stretch" goals.



Regents' System Goal A: Increase System Efficiency/Effectiveness/Seamlessness

Institutions will initiate, strengthen, or extend collaborative efforts within and across sectors that result in a postsecondary education system that is more efficient, effective and seamless.



Note: At least one institutional goal must support Regents' System Goal A.



Regents' System Goal B: Improve Learner Outcomes

Institutions will facilitate improved learner outcomes in competency areas where Kansas needs to advance.



Regents' System Goal C: Improve Workforce Development

Institutions will initiate, strengthen or extend collaborative efforts within and across sectors that result in career preparation, job placement, and lifelong learning activities that better reflect the current and emerging needs of the state.



Regents' System Goal D: Increase Targeted Participation/Access

Institutions will increase participation of under-served populations in postsecondary education and organized lifelong learning activities.



Note: Institutional goals must support at least two of the three system goals above (B, C or D).



Regents' System Goal E: Increase External Resources

Institutions will increase or leverage financial support from extramural sources for research, scholarship, or program development activities that more effectively enhance economic development within the state.



Regents' System Goal F: Improve Community/Civic Engagement

Institutions will initiate, strengthen or extend efforts that result in improved civic/community engagement of postsecondary educational institutions and students to the benefit of Kansas' communities.





Note: For each institutional goal, the institution will propose no more than five specific measures of performance (institutional "indicators"). Progress toward the institutional goals will be defined as directional improvement in the institutional indicators.

Appendix C

Washburn University's Institutional Goals



Institutional Goal #1 (must address KBOR System Goal A - Increase Efficiency/ Effectiveness/Seamlessness): Strengthened partnerships with Kansas community colleges through the PLAN 2+2 Program



Brief description of Goal #1: The Partnership for Learning and Networking (PLAN 2+2) will be enhanced to strengthen the partnership and make the program more seamless for students.



How Goal #1 addresses KBOR System Goal A: PLAN 2+2 is partnership between Washburn and 14 Kansas community colleges to offer specific programs to place bound students. Resources of the partner community colleges and Washburn University are shared to provide students desired baccalaureate educational opportunities seamlessly and effectively without leaving their local communities.

Institutional Goal #2 (addresses KBOR System Goal C - Improve Workforce Development): Develop relationship with Flint Hills Technical College and further develop relationship with Kaw Area Technical School

Brief description of Goal #2: Articulation agreements will be developed with Flint Hills Technical College (FHTC), and additional opportunities for cooperation between Kaw Area Technical School (KATS) will be explored as KATS considers whether to become a technical college.

How Goal #2 addresses KBOR System Goal C: Workforce development is enhanced by providing opportunities for technical college/school students to articulate into associate and baccalaureate degree programs, enhancing their career opportunities, and providing the state with a better educated technical workforce.

Institutional Goal #3 (addresses KBOR System Goal B - Improve Learner Outcomes): Provide a "transformational educational experience" for every undergraduate student



Brief description of Goal #3: Every student who graduates with a baccalaureate degree will have participated in a "transformational experience" in at least one of four areas: research and scholarly activity, leadership, community service, or international education.

How Goal #3 addresses KBOR System Goal B: Learner outcomes are improved because students who participate in these powerful educational experiences will be better prepared to meet the increasingly complex challenges of discovering and leading in a global society.

Institutional Goal #4 (addresses KBOR System Goal D - Increase Targeted Participation/Access): Develop an MSN program



Brief description of Goal #4: A Master of Science in Nursing (MSN) program, with emphases that meet the needs of the community, will be implemented. The first class will begin in Fall 2005.

How Goal #4 addresses KBOR System Goal D: The shortage of nurses in the state and in the nation is well documented. Nurses with advanced training are in even shorter supply. The MSN program will target nurses in the Topeka area who seek advance training in one of the following areas: administration, education, adult nurse practitioner and public health. The program will provide advanced practice nurses to Topeka and northeast Kansas hospitals and clinics, meeting critical health care needs in the community.

Institutional Goal #5 (addresses KBOR System Goal F - Improve Community/Civic Engagement): Improve facilities for the sciences and for the visual arts

Brief description of Goal #5: Washburn University will improve instruction in art and in the sciences and provide community cultural and educational opportunities through the construction of new facilities for the art department, renovation and expansion of the Mulvane Art Museum, and renovation of Stoffer Science Hall.

How Goal #5 addresses KBOR System Goal F: Art and science outreach educational programs serve thousands of northeast Kansas citizens annually. With these new facilities, we will be able to serve more of our community at a higher level of quality.



Performance Agreement Application and Reporting Form



Institution: Washburn Contact Person: Ron Contact phone/email:231-1010 Date: 6/1/05


Regents' System Goal A: Efficiency/Effectiveness/Seamlessness
Institutional Goal 1: Strengthened partnerships with Kansas community colleges through the PLAN 2+2
Key Performance Indicator (Data)1 Baseline 2 Targets 3 Performance Outcome4 Amount of Directional Improvement 5
Number of general education courses available on-line 18 (15 now, plus 3 to be added yet in 2005 per performance agreement) Calendar 2006: 21

Calendar 2007: 25

Calendar 2008: 28

Number of additional PLAN partnerships with Kansas community colleges 16 (14 now, plus 2 to be added yet in 2005 per performance agreement) Calendar 2006: 18

Calendar 2007: 19

Calendar 2008: NA (as of end of 2007, goal is to partner with all 19 CCs)



Regents' System Goal: Improve Targeted Participation/Access (and, as noted in the previous performance
Institutional Goal 2: Develop an MSN program
Key Performance Indicator (Data)1 Baseline 2 Targets 3 Performance Outcome4 Amount of Directional Improvement 5
Number of additional Ph.D. qualified Nursing faculty 1 (added this year, per 2005 performance agreement) Calendar 2006: one additional Ph.D. qualified faculty member

Calendar 2007: one more

Calendar 2008: NA (will have reached goal of three by that time)

Number of students 20 (2005 Performance Agreement target was 25 admits; it appears as of now that the first class will have 20 students) Calendar 2006: admit 25 new students

Calendar 2007: admit 25 new students

Calendar 2008: admit 25 new students





Regents' System Goal: not applicable - Institutional goal only
Institutional Goal 3: Improve facilities for the sciences and for the visual arts
Key Performance Indicator (Data)1 Baseline 2 Targets 3 Performance Outcome4 Amount of Directional Improvement 5
Renovation of the Mulvane Art Museum Art Building construction is complete, and renovation on the Mulvane began during Summer 2005 Calendar 2006: complete renovation of the Mulvane, launch initial programs in updated and expanded facilities

Calendar 2008: NA

Calendar 2009: NA

Addition to and Renovation of Stoffer Hall (science building) Per 2005 Performance Agreement, funding has been secured, and the program is in the design phase Calendar 2006: begin construction on approx. 20,000 sf addition

Calendar 2007: addition opens, begin renovation on 60,000 sf

Calendar 2008: renovation complete





Regents' System Goal: Improve learner outcomes
Institutional Goal 4: Provide the opportunity for a "transformational educational experience" for every undergraduate student
Key Performance Indicator (Data)1 Baseline 2 Targets 3 Performance Outcome4 Amount of Directional Improvement 5
Increased number of students who participate in study abroad experiences 93 (estimate of number of students who will study abroad in 2005) Calendar 2006: increase by 15%

Calendar 2007: increase by 15%

Calendar 2008: increase by 15%

Increase number of students who participate in community service activities 125 (estimate of number of students who participate in community service activities in 2005) Calendar 2006: increase by 15%

Calendar 2007: increase by 15%

Calendar 2007: increase by 15%

Increase number of students who participate in the annual research forum 90 Calendar 2006: increase by 10%

Calendar 2007: increase by 10%

Calendar 2008: increase by 10%

And so on up to six institutional goals 6.



1 Identify the key performance indicator (i.e. data) that will be used to determine progress toward goals. Be as specific and as succinct as possible. The key performance indicator (data) may be quantitative or qualitative.

2 Show the baseline value of the key performance indicator (data). The baseline means "where are you now?"

3 Show targets for the next 3 years. Targets must be expressed in terms of the key performance indicator (data) identified in the first column.

4 Performance outcomes must be expressed in terms of the key performance indicator (data) listed in the first column.

5 Amount of Directional Improvement equals the difference between actual performance and the target.

6 At least one institutional goal must support Regents' System Goal A. Institutional goals must support two additional Regents' System Goals selected from Regents' System Goals B, C, and D.



Institutional Goal 1: Strengthened partnerships with Kansas community colleges through the PLAN 2+2 Program



Key Performance Indicator 1: Number of general education courses available online.

Data collection: self-explanatory

Targets: Online courses must be developed carefully and thoughtfully, especially those intended for general education. The targets are based on the number and types of courses that seem most appropriate to develop at this time. Targets for specific years are unchanged from the 2005 performance agreement.



Key Performance Indicator 2: Number of additional community college partnerships.

Data collection: self-explanatory

Targets: The five remaining community colleges are those who chose not to partner with Washburn at the outset of PLAN. Washburn and each of these institutions will need to evaluate mutual needs as these partnerships are developed. Targets for specific years are unchanged from the 2005 performance agreement.





Institutional Goal 2: Develop an MSN Program



Key Performance Indicator 1: Number of additional Ph.D.-qualified faculty

Data collection: self-explanatory, but note the word "additional" in the indicator

Targets: We need three additional Ph.D.-qualified nursing faculty to make this program viable in the long run. The pool for such faculty is small, and we are recruiting vigorously to add at least one per year until we get a total of three additional Ph.D.-qualified nursing faculty.



Key Performance Indicator 3: Number of students.

Data collection: self-explanatory

Targets: The business plan developed for this program has identified the annual target level of 25 new students as appropriate for the market and for the efficient and cost-effective operation of the program.



Institutional Goal 3: Improve facilities for the sciences and for the visual arts



Key Performance Indicator 1: Renovation of the Mulvane Art Museum

Data collection: the percentage completion of this project constitutes the data

Targets: This will bring to fruition one of the largest fundraising projects in our history. Construction of the art building is completed. Space freed up by moving the art department will be renovated for expansion of the museum. Targets are based on construction schedules.



Key Performance Indicator 2: Addition to and Renovation of Stoffer Hall (science building)

Data collection: the percentage completion of this project constitutes the data

Targets: Renovation of Stoffer Hall will be the largest capital project for an academic building science the University was rebuilt after the 1966 tornado. Planning for the building, raising the funds, and working out the logistics of renovating will still conducting science classes makes this at least a three year project.



Institutional Goal 4: Provide the opportunity for "transformational educational experience" for every undergraduate student



Key Performance Indicator 1: increased number of students who participate in study abroad experiences

Data collection: The Office of International Programs coordinates these experiences, and counts the number of students involved

Targets: Increasing involvement in study abroad involves finding opportunities for students, convincing students they should avail themselves of those opportunities, and providing additional funding to make these opportunities affordable. We believe a 15% annual increase would be a major accomplishment, and doing so for three consecutive years will help us reach our overall transformational experience program goals.



Key Performance Indicator 2: increased number of students who participate in community service activities

Data collection: Our LINC (Learning in the Community) Office coordinates these experiences, and counts the number of students involved

Targets: The targets represent a stretch goal of rapidly increasing participation in these activities. Many students who currently participate in these programs do so with financial support that will not necessarily be available to every student participant, thus increasing the challenge of growing the program.



Key Performance Indicator 3: increased number of students who participate in the annual research forum

Data collection: A faculty committee coordinates this forum, and counts the number of students involved

Targets: Students who participate in the research forum have worked individually with a faculty member to produce a scholarly or creative work which is presented to the public. Increasing the number of students who are involved in such activities includes increasing the number of faculty who participate as well. A target of 10% annual increase represents significant annual growth in this program.



Comments: Every student who graduates with a baccalaureate degree will have completed a "transformational experience" in at least one of four areas: research and scholarly activity, leadership, community service, or international education. The details of these requirements are being developed by the faculty now, with the goal of implementing the requirement for students entering in Fall 2006.

The process of developing and implementing this requirement is highly "front-loaded." That is, many processes have to be developed and many resources have to be deployed before we will have a first set of "true"outcomes: the extent to which our students have been "transformed" by these experiences. This is because the requirement takes effect for Fall 2006 entering students. Thus, it will be a full four years before we reach the point where most graduating students will graduate under the new requirement.

Nonetheless, per direction from the Board, we have attempted in this performance agreement to include student outcomes.





Notes:

(1) The 2005 performance agreement contains as goal 2 the following: "Develop relationship with Flint Hills Technical College and Manhattan Technical College and further develop relationship with Kaw Area Technical School." However, we have dropped this goal from the 2006 performance agreement because it appears that Kaw Area Technical School is not interested in a new relationship with Washburn. We have, however, been quite successful in developing articulation agreements with both FHTC and MTC.



(2) The indicator involving the science building has been changed from "renovation of Stoffer Hall" to "addition to and renovation of Stoffer Hall." At the time the 2005 performance agreement was written, we were not far enough along in the design process to know whether an addition would be included in the renovation project.

(3) The "transformational experience requirement" goal has been set back one year, because additional time was needed to obtain faculty approval, in part due to a changeover in faculty governance structure. The 2005 Performance Agreement was based on a Fall 2005 start for the program. It now appears that the official start date will be Fall 2006. Nonetheless, components of the program are in place and can be expanded in advance of the official start date. Furthermore, the purpose of this program is to improve learner outcomes for all students, and so we are reclassifying this as a Regents Goal (goal B) rather than simply an institutional goal.

Memorandum of Agreement

PERFORMANCE AGREEMENT

THIS PERFORMANCE AGREEMENT, by and between THE BOARD OF REGENTS OF THE STATE OF KANSAS (hereinafter the Board), Suite 520, 1000 S.W. Jackson, Topeka, Kansas 66612-1368, U.S.A. and

Washburn University (hereinafter the institution).

WITNESSETH:

WHEREAS, the Board is authorized to enter into reciprocal agreements regarding institutional performance/improvement; and

WHEREAS, the parties hereto are mutually desirous of entering into such an agreement with relation to institutional performance/improvement; and

WHEREAS, the parties agree that it is to their mutual benefit and interest to set forth the terms of their understanding and agreement in writing;

NOW THEREFORE, in consideration of the above premises and the individual and mutual promises of the parties hereinafter set forth, and for other good and valuable consideration it is hereby agreed by and between the parties hereto:

1. That the term of this agreement shall begin on the first day of January, 2006, and terminate on the last day of December, 2006; provided, however, that the agreement shall continue thereafter automatically for successive one year terms, subject, however, to the right of either party at any time to terminate this agreement upon provision of written notice to the other of intent to terminate the contract within one (1) year from the date of the written notice.



2. That the institution shall pursue the institutional goals and implement the institutional indicators described in the attached documents "Request for Approval of Institutional Goal as a part of the Performance Agreement".



3. That the Board approved the Request for Approval referenced in Paragraph 2.



4. That the Board shall determine the level of the institution's compliance with the terms of the institutional Performance Agreement.



5. That the Board will determine the amount of new state funds to be received by the institution, taking into paragraph 4 and the funds available for distribution.



6. That the institution, if governed by the Board, shall follow all coordination and governance policies established by the Board; that the institution, if coordinated by the Board, shall follow all coordination policies established by the Board.





7. Any notices or other communications required or permitted to be given or delivered hereunder shall be in writing and shall be sufficiently given if delivered personally or sent by registered or certified mail, return receipt requested, postage prepaid, to the parties at their addresses first appearing above, or at such other addresses as either party may from time to time designate to the other in writing, and such notice or other communication shall be deemed to be given as of the date it was personally delivered or deposited in the mail, as the case may be.





______________________________ ______________________

Jerry B. Farley Date

President, Washburn University





_______________________________ ______________________

Kansas Board of Regents Chairperson Date


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