WASHBURN UNIVERSITY OF TOPEKA

BOARD OF REGENTS

MINUTES

June 17, 2005

________________________________________________________________________________________



I. Call to Order



Chairperson Roth called the meeting of the Board of Regents to order at 3:05 p.m. in the Vogel Room of the Memorial Union.



II. Roll Call



Present were: Mr. Blair, Mr. Bunten, Mr. Engel, Mrs. Parks, Mrs. Paul, Mr. Roth and Mrs. Warren.

III. Approval of Minutes of May 13, 2005 meeting as mailed.



It was moved and seconded to approve the May 13, 2005 Minutes as mailed. Mr. Engel noted the Minutes did not reflect the action taken on VI.B.8. Budget for Stoffer Hall Project, noting the item has passed. It was moved and seconded to approve the Minutes as corrected. Motion passed.



IV. Officer Reports



A. Chair's Report



Chairperson Roth said he would like to take the opportunity to thank everyone who helped him while he was serving as Chair. He said as he lives in Wichita, he couldn't have done the job without the people in Topeka helping on everything.



B. President's Report



President Farley said the University received notice this week from College Planning and Management magazine that one of the University's buildings was nominated for outstanding design and completion. He said the project is the Washburn Village project. He noted the University received a similar award for construction of the LLC. He said there are two items on the agenda that he would like to call attention to. One is the withdrawal of the action item V.B.4. Request for Proposal - Financial Advisory Services for Washburn University, the other is to point out a correction to the item in V.B.2. Capital Projects from Year-End Allocations, adding the project for the replacement track.



C. Committee Report(s)

1. Budget/Finance Committee

a. Fiscal Year 2006 Budget



The chair of the Finance Committee, Regent Warren, reported the Regents had before them a recommendation for the Fiscal Year 2006 Budget. She said the Finance Committee met this week. The recommendation includes a nine percent increase on tuition which is $14 per credit hour for resident undergraduates and contemplates additional revenues and additional state aid and sales tax receipts. She reported the calculations for the budget estimates the sales tax receipts conservatively. Other expenditures in the budget include a salary pool of four percent, some new positions and additional costs for utilities, health insurance, workers compensation and property insurance.



Mayor Bunten said he didn't have all the information the Finance Committee had but expressed concern about the $14 per credit hour increase in undergraduate resident tuition. He said he thought with the increase in sales tax receipts and increase in state aid that would be reason not to increase tuition by $14 per credit hour. He said that a student with a 30 hour load would experience an increase of $420. Regent Parks said she shared the same concerns. President Farley said the budget does include an additional $200,000 for financial aid.



Regent Paul said the difficulty in not doing very much this year is that it could turn into a situation where the Regents would be forced next year to make a more dramatic increase. Were the institution to do a greater than average increase next year that would have a more adverse impact on students. She said she is afraid to be way under market this year then turn out, because of economic conditions, to be way over market next year.



Regent Engel said that where we are at is a hefty increase because of market. He said the biggest effect likely will be that a student presently taking 15 will reduce courseload to take only 12 credit hours. He said he anticipates headcount would be the same but student credit hour would not be as high.



President Farley, directing the attention of the Regents to materials comparing Washburn tuition and fee rates with public four-year institutions. He said that other schools with whom we compete have been increasing tuition rates substantially more. He said as a result of the increases Washburn has garnered, we can be more competitive in salaries, noting that seven years ago the institution was approximately 11 percent below our peer institutions, today we are approximately 6.9 percent behind. He said we have not had significant numbers of people saying they couldn't come to Washburn because they couldn't get the money.



Regent Blair said universities across the country have experienced significant increases in tuition because state legislatures have shifted the burden of cost of education to the universities from the state and subsequently that is passed on to students. He said we should be looking at the question of whether we are spending revenues in the right way in an efficient manner and being good stewards. He said he believes we are exceptionally good stewards and we have a magnificent university. He said we also have a responsibility to provide students with the best education we can and to meet their expectations. He said to do that we have to raise tuition. He did say he hopes we are getting to the end of larger increases but the result has been we are a far better university, we have attracted a lot more students, have shifted the student body away from the non-traditional student body and have managed to maintain smaller class sizes and a good teaching environment.



Mayor Bunten said he believed that with the more realistic sales tax estimates rather than the conservative estimates used there could be less of an increase in tuition. He said he would abstain on vote of the motion because he is not knowledgeable enough about the budget.



It was moved and seconded to approve the FY '06 Operating Budget. Motion passed with Mayor Bunten abstaining and Regent Parks voting no.



D. Treasurer's Report



1. Depository Security Transactions

2. Liquidated Claims - May, 2005

3. Public Fund Investments



It was moved and seconded to receive the Treasurer's Report. Regent Bunten inquired about the payments to FryeAllen of $182,000. The Executive Director of Governmental and University Relations said the expenditures were primarily for advertising across the state. He said the University works with FryeAllen and the agency knows when we have people in various places across the state so that advertising can be targeted to those times and places when we have people there. He said FryeAllen negotiates the best prices for the University in the placement of advertising and he said the rates have been especially good for the University in the Wichita and Kansas City area. He said the amount in the liquidated claims is for the University's Spring buy of advertising plus a design for some brochures.



Motion passed unanimously.



V. New Business



A. Consent Agenda:



It was moved and seconded to approve the Consent Agenda. Motion passed unanimously.



Approved by action of the Board:



1. Proposed Mileage Reimbursement Rate Change

mileage reimbursement rate of $0.405 per mile effective July 1, 2005;



2. Withdrawal Due to Serious Injury or Illness

policy for withdrawal from courses due to serious injury or illness as follows:



If a student is unable to complete a semester or session due to serious illness or injury, the student must present an affidavit signed by a licensed health care provider certifying the medical circumstance. The affidavit is available in the University Registrar's Office and the completed form must be directed to the Office of the Vice-President for Academic Affairs.



Based on the affidavit, considered to be a request for withdrawal from courses in the semester or session, the student will be allowed to withdraw from all courses and a grade of "W" will be assigned for all courses for that semester or session.



If the above student has received Title IV Federal Financial Aid, the current "Return of Title IV Funds" policy will be applied according to PL105-244, Sec. 484B, 64FR59016. (Federal Pell Grants are only adjusted based on the student's enrollment status during the first week of classes.) A complete withdrawal that is approved after 60% of the semester/session is not subject to Federal "Return of Title IV Funds" policy, and the student is considered to have earned their Federal Title IV aid.



Refund of tuition and fees for withdrawal due to serious injury or illness will be made according to the published refund schedule;



3. Report of Purchases between $25,001 and $50,000

purchase of office systems furniture for new Art Building from Design Business Interiors in the amount of $39,032.77; purchase point-of-sale system & installation for Bookstore from MBS Systems LLC in the amount of $39,707.00; and,



4. Public Budget - Publish Notice of Hearing

approval to publish Notice of Public Budget Hearing.



B. Action Items:



1. KBOR Performance Agreement for Calendar 2006



President Farley said this is the second year in which we have adopted a performance agreement, the first of which was a short year. He said the goals established in the agreement are reasonable and are representative of things the Regents have discussed before. He said these are multi-year goals, are reasonable to attack and that we can accomplish them. He said that in the past year we have accomplished all but one, having to do with negotiating with another entity. He said the other entity has declined to participate in negotiations.



Regent Ferguson arrived at 3:45 p.m.



It was moved and seconded to approve the performance agreement for 2006. Motion passed.



2. Capital Projects from Year-End Allocations



It was moved and seconded to approve the allocation of $311,500 -- $200,000 for funding ETC projects, $59,000 to Physics and Astronomy for digital planetarium display system, and $52,500 for renovation and resurfacing of the Moore Bowl track. Motion passed unanimously.



3. Expenditures over $50,000



a. Harvey Garden



It was moved and seconded to approve the award of a contract to Lawrence Landscape Co. in the amount of $85,990 for construction of the Harvey Garden. Motion passed unanimously.



b. Digital Planetarium Display System for the Planetarium and Observatory



It was moved and seconded to approve the award of a contract to Spitz, Inc. in the amount of $150,000 for the purchase of a digital planetarium display system for the University's planetarium and observatory. Motion passed unanimously.



c. Classroom Renovation - Project #M05007



It was moved and seconded to approve the award of contracts to Florence Construction in the amount of $54,567 and to Kendall Construction in the amount of $86,398 for the renovation of classrooms in Henderson, Morgan and Petro Halls. Motion passed unanimously.



C. Information Items:



1. Enrollment Strategy



President Farley reminded the Board it looked at the demographic data including the number of high school graduates and how many of those numbers matriculated into a higher education institution at a Committee of the Whole meeting last Fall. He said the institution would like to maintain its culture of having interaction between faculty and staff, small class sizes and a diverse student body. He said we also want to be certain that we can provide students with the facilities as required. He said the enrollment information strategy is that we can and should continue to grow as we have the physical capacity to handle an additional 1,500 students before we bump into capital improvement issues. He said we believe we can absorb an increase in student body of between 3%-5% a year. He said he believes that in about five years we'll be pushing up against the limit of facilities and that we would also be needing to add faculty. He said Washburn University is providing good economic development for the city with a headcount going from approximately 5,800 to 7,400 and an increase of student credit hours even more dramatic. He said some have said we may be the catalyst to help Topeka grow.



D. Election of Board Officers



It was moved and seconded to nominate the following slate of officers: Regent Paul for Chairperson, Regent Warren for Vice Chair, Wanda Hill for Treasurer, Kenneth Hackler for Secretary and Carol Vogel as Assistant Secretary. Nominations were closed. Motion passed unanimously.



VI. EXECUTIVE SESSION



It was moved and seconded to recess to Executive Session for the purpose of discussing a personnel matter and to reconvene in Open Session in the Vogel Room at or before 5:15 p.m. Motion passed. The Board recessed to Executive Session at 4:15 p.m.



At 5:15 p.m. the Board reconvened in Open Session in the Vogel Room. Chairperson Roth announced the Board had been in Executive Session for the purpose of discussing a personnel matter and that no action had been taken.



It was moved and seconded to recess to Executive Session for the purpose of discussing a legal matter with University Counsel and to reconvene in Open Session at or before 5:30 p.m. in the Vogel Room. Motion passed. The Board recessed to Executive Session at 5:15 p.m.



At 5:25 p.m. the Board reconvened in Open Session in the Vogel Room. It was moved and seconded to authorize the administration to enter into a contract with City Glass and Mirror Inc. for the inspection and repair of the curtain wall windows at the Living/Learning Center. Motion passed.



There being no further business, the meeting of the Board of Regents adjourned at 5:25 p.m.



_______________________________

Kenneth P. Hackler

Secretary, Board of Regents


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