WASHBURN UNIVERSITY OF TOPEKA

BOARD OF REGENTS

MINUTES

July 2, 2003

_________________________________________________________________________________





I. Call to Order



Chairperson Roth called the meeting to order at 8:00 a.m. in a telephone conference call originating in Room 204 of Morgan Hall.



II. Roll Call



Present were: Mr. Blair, Mr. Dick, *Mr. Engel, Mr. Felker, Mrs. Lee, Mrs. Parks and Mr. Roth.



*Participated in meeting in person in Room 204.



Chairperson Roth indicated the purpose of the meeting was to discuss two matters: alleged improprieties in the financial area made by a former employee, also a plaintiff in a lawsuit against the University; and, assuring appropriate internal controls are put in place following implementation of the SCT Banner software.



During discussion on the former matter, it was noted the law firm defending the University is investigating the allegations in the letters. The consensus of the Regents was that a request be made to the law firm that the Regents be apprised of any findings of wrongdoing with respect to the allegations made.



In discussion concerning the internal controls with respect to the new SCT Banner software, it was noted the Budget/Finance Committee has, on several occasions, discussed the need to do some work for assuring internal controls are put in place due to the new software. Following input from all of the participants, Regent Engel noted it was the apparent consensus of the group the University should go forward in retaining an accounting firm to assist the University's administration in assuring appropriate internal controls are in place due to the new software system. It was also the consensus of the group that Mr. Hackler follow up by contacting other universities to learn firms which have been hired for this kind of work and the costs.



The meeting adjourned at 8:31 a.m.







_______________________

Kenneth P. Hackler

Secretary, Board of Regents


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