Agenda Item No. VI. A. 1.

Washburn University Board of Regents

SUBJECT: KBOR Performance Agreement for Calendar 2007

DESCRIPTION: In response to SB 647 (2002), the Kansas Board of Regents adopted policies and procedures regarding the development of performance agreements between each of the 36 institutions governed, coordinated or supervised by the Kansas Board. Each institution is required to sign a memorandum of agreement and to submit by July 15, 2006, a set of institutional goals for calendar year 2007 that correspond at least in part to system goals established by KBOR. Washburn's proposed performance agreement is attached.

At its January, 2004, meeting, the Washburn University Board of Regents approved the first Washburn performance agreement, covering the last half of 2004 (known as the "pilot period"). As reported at the July, 2004, Board meeting, the performance agreement submitted for 2005 was simply an updated version of the 2004 goals, since the 2004 agreement was a pilot, and because the goals are multi-year goals. For calendar 2006, the Board approved a performance agreement that continued four of the five goals included in the 2005 performance agreement. The fifth goal, which involved relationships with Kaw Area Technical School, Manhattan Technical College, and Flint Hills Technical College, was dropped at that time, because the proposed relationship with KATS had been slow to develop.

For calendar 2007, that fifth goal was been returned to the agreement, because progress is being made and because legislative and Kansas Regents attention is being focused on technical schools and colleges, and on "workforce development." Other changes from 2006 to 2007 include:

-updating and refreshing "key performance indicators" and "targets" for continuing goals

-the goal involving the Washburn Transformational Experiences has become our first goal, in line with the Kansas Regents' requirement of at least one goal involving "improved learner outcomes"

-the fifth goal no longer includes the Mulvane renovation, as it is being completed during 2006

FINANCIAL IMPLICATIONS: Future funding increases are based on the performance agreement. Any funding increase for FY2009 is based on completion of the 2007 Performance Agreement. Resources to support the institutional goals are developed through the University's planning and budgeting processes.

RECOMMENDATION:

President Farley recommends that the Board of Regents approve the Performance Agreement for 2007.

_____________________ ________________________

(date) Jerry B. Farley, President

Appendix A

PERFORMANCE AGREEMENT

THIS PERFORMANCE AGREEMENT, by and between THE BOARD OF REGENTS OF THE STATE OF KANSAS (hereinafter the Board), Suite 520, 1000 S.W. Jackson, Topeka, Kansas 66612-1368, U.S.A. and Washburn University (hereinafter the institution).

WITNESSETH:

WHEREAS, the Board is authorized to enter into reciprocal agreements regarding institutional performance/improvement; and

WHEREAS, the parties hereto are mutually desirous of entering into such an agreement with relation to institutional performance/improvement; and

WHEREAS, the parties agree that it is to their mutual benefit and interest to set forth the terms of their understanding and agreement in writing;

NOW THEREFORE, in consideration of the above premises and the individual and mutual promises of the parties hereinafter set forth, and for other good and valuable consideration it is hereby agreed by and between the parties hereto:

1. That the term of this agreement shall begin on the first day of January, 2007, and terminate on the 31st day of December, 2007; provided, however, that the agreement shall continue thereafter automatically for successive one year terms, subject, however, to the right of either party at any time to terminate this agreement upon provision of written notice to the other of intent to terminate the contract within one (1) year from the date of the written notice.

2. That the institution shall pursue the institutional goals and implement the institutional indicators described in the attached documents "Request for Approval of Institutional Goal as a part of the Performance Agreement".

3. That the Board approved the Request for Approval referenced in Paragraph 2.

4. That the Board shall determine the level of the institution's compliance with the terms of the institutional Performance Agreement.

5. That the Board will determine the amount of new state funds to be received by the institution, taking into paragraph 4 and the funds available for distribution.

6. That the institution, if governed by the Board, shall follow all coordination and governance policies established by the Board; that the institution, if coordinated by the Board, shall follow all coordination policies established by the Board.

7. Any notices or other communications required or permitted to be given or delivered hereunder shall be in writing and shall be sufficiently given if delivered personally or sent by registered or certified mail, return receipt requested, postage prepaid, to the parties at their addresses first appearing above, or at such other addresses as either party may from time to time designate to the other in writing, and such notice or other communication shall be deemed to be given as of the date it was personally delivered or deposited in the mail, as the case may be.

Institutional Signature

Jerry B. Farley, President Date

Kansas Board of Regents Chairperson Date

Appendix B

Regents System Goals

Note: Institutions must submit at least three and no more than six goals. Institutional goals must support at least three Regents' System goals. Goals must be consistent with the institution's mission and should be "stretch" goals.

Regents' System Goal A: Increase System Efficiency/Effectiveness/Seamlessness

Institutions will initiate, strengthen, or extend collaborative efforts within and across sectors that result in a postsecondary education system that is more efficient, effective and seamless.

Regents' System Goal B: Improve Learner Outcomes

Institutions will facilitate improved learner outcomes in competency areas where Kansas needs to advance.

Regents' System Goal C: Improve Workforce Development

Institutions will initiate, strengthen or extend collaborative efforts within and across sectors that result in career preparation, job placement, and lifelong learning activities that better reflect the current and emerging needs of the state.

Regents' System Goal D: Increase Targeted Participation/Access

Institutions will increase participation of under-served populations in postsecondary education and organized lifelong learning activities.

Note: At least one institutional goal must support Regents' System Goal B.

Institutional goals must support at least two of other the three system goals above (A, C or D).

Regents' System Goal E: Increase External Resources

Institutions will increase or leverage financial support from extramural sources for research, scholarship, or program development activities that more effectively enhance economic development within the state.

Regents' System Goal F: Improve Community/Civic Engagement

Institutions will initiate, strengthen or extend efforts that result in improved civic/community engagement of postsecondary educational institutions and students to the benefit of Kansas' communities.

Note: For each institutional goal, the institution will propose no more than five specific measures of performance (institutional "indicators"). Progress toward the institutional goals will be defined as directional improvement in the institutional indicators.

Appendix C

Washburn Performance Agreement

Enclosed as a separate document.

Instructions for Completing the Performance Agreement Application and Reporting Form

Provide the following information in the PERFORMANCE AGREEMENT/REPORT:

1. Identify the KEY PERFORMANCE INDICATOR (i.e. data) that will be used to determine progress toward goals. Be as specific and as succinct as possible. The key performance indicator (data) may be quantitative or qualitative.

2. Show the BASELINE value of the key performance indicator (data). The baseline means "where are you now?"

3. Show TARGETS for the next 3 years. Targets must be expressed in terms of the key performance indicator (data) identified in the first column.

4, PERFORMANCE OUTCOMES must be expressed in terms of the key performance indicator (data) listed in the first column.

5. AMOUNT OF DIRECTIONAL IMPROVEMENT equals the difference between baseline and performance.

6. At least one institutional goal must support Regents' System Goal B. Institutional goals must support two additional Regents' System Goals selected from Regents' System Goals A, C, and D.

Instructions for Narrative to Accompany the Performance Agreement Application

1. Institutional Goal 1: List goal as succinctly as possible.

Key Performance Indicator 1 (Data point 1): Identify the data to be collected as succinctly as possible. Use the same description that appears in the first column of the form.

a. Data Collection: Describe EXACTLY how the data for the key performance indicator will be collected. For example, if the data is "retention," describe exactly how retention will be calculated.

b. Targets: Describe the rationale for selecting the targets in order for the Board to determine the degree of difficulty in achieving the target. This information is required. (Note: Targets must be expressed in terms of the key performance indicator/data. For example, if the key performance indicator is "retention," the targets should be expressed in terms of the actual retention figures expected in the next 3 years.)

Continue in the same fashion for all indicators for this goal.

Comments: Include only comments that are ESSENTIAL to understanding the goal. Comments are optional.

And so on up to six goals.

Performance Agreement/Report