Agenda Item No. VI. A. 1.

Washburn University Board of Regents



SUBJECT: KBOR Performance Agreement for Calendar 2007



DESCRIPTION: In response to SB 647 (2002), the Kansas Board of Regents adopted policies and procedures regarding the development of performance agreements between each of the 36 institutions governed, coordinated or supervised by the Kansas Board. Each institution is required to sign a memorandum of agreement and to submit by July 15, 2006, a set of institutional goals for calendar year 2007 that correspond at least in part to system goals established by KBOR. Washburn's proposed performance agreement is attached.



At its January, 2004, meeting, the Washburn University Board of Regents approved the first Washburn performance agreement, covering the last half of 2004 (known as the "pilot period"). As reported at the July, 2004, Board meeting, the performance agreement submitted for 2005 was simply an updated version of the 2004 goals, since the 2004 agreement was a pilot, and because the goals are multi-year goals. For calendar 2006, the Board approved a performance agreement that continued four of the five goals included in the 2005 performance agreement. The fifth goal, which involved relationships with Kaw Area Technical School, Manhattan Technical College, and Flint Hills Technical College, was dropped at that time, because the proposed relationship with KATS had been slow to develop.



For calendar 2007, that fifth goal was been returned to the agreement, because progress is being made and because legislative and Kansas Regents attention is being focused on technical schools and colleges, and on "workforce development." Other changes from 2006 to 2007 include:



-updating and refreshing "key performance indicators" and "targets" for continuing goals

-the goal involving the Washburn Transformational Experiences has become our first goal, in line with the Kansas Regents' requirement of at least one goal involving "improved learner outcomes"

-the fifth goal no longer includes the Mulvane renovation, as it is being completed during 2006



FINANCIAL IMPLICATIONS: Future funding increases are based on the performance agreement. Any funding increase for FY2009 is based on completion of the 2007 Performance Agreement. Resources to support the institutional goals are developed through the University's planning and budgeting processes.





RECOMMENDATION:



President Farley recommends that the Board of Regents approve the Performance Agreement for 2007.





_____________________ ________________________

(date) Jerry B. Farley, President

Appendix A

PERFORMANCE AGREEMENT



THIS PERFORMANCE AGREEMENT, by and between THE BOARD OF REGENTS OF THE STATE OF KANSAS (hereinafter the Board), Suite 520, 1000 S.W. Jackson, Topeka, Kansas 66612-1368, U.S.A. and Washburn University (hereinafter the institution).



WITNESSETH:

WHEREAS, the Board is authorized to enter into reciprocal agreements regarding institutional performance/improvement; and

WHEREAS, the parties hereto are mutually desirous of entering into such an agreement with relation to institutional performance/improvement; and

WHEREAS, the parties agree that it is to their mutual benefit and interest to set forth the terms of their understanding and agreement in writing;

NOW THEREFORE, in consideration of the above premises and the individual and mutual promises of the parties hereinafter set forth, and for other good and valuable consideration it is hereby agreed by and between the parties hereto:

1. That the term of this agreement shall begin on the first day of January, 2007, and terminate on the 31st day of December, 2007; provided, however, that the agreement shall continue thereafter automatically for successive one year terms, subject, however, to the right of either party at any time to terminate this agreement upon provision of written notice to the other of intent to terminate the contract within one (1) year from the date of the written notice.

2. That the institution shall pursue the institutional goals and implement the institutional indicators described in the attached documents "Request for Approval of Institutional Goal as a part of the Performance Agreement".

3. That the Board approved the Request for Approval referenced in Paragraph 2.

4. That the Board shall determine the level of the institution's compliance with the terms of the institutional Performance Agreement.

5. That the Board will determine the amount of new state funds to be received by the institution, taking into paragraph 4 and the funds available for distribution.

6. That the institution, if governed by the Board, shall follow all coordination and governance policies established by the Board; that the institution, if coordinated by the Board, shall follow all coordination policies established by the Board.

7. Any notices or other communications required or permitted to be given or delivered hereunder shall be in writing and shall be sufficiently given if delivered personally or sent by registered or certified mail, return receipt requested, postage prepaid, to the parties at their addresses first appearing above, or at such other addresses as either party may from time to time designate to the other in writing, and such notice or other communication shall be deemed to be given as of the date it was personally delivered or deposited in the mail, as the case may be.





Institutional Signature

Jerry B. Farley, President Date





Kansas Board of Regents Chairperson Date

Appendix B

Regents System Goals



Note: Institutions must submit at least three and no more than six goals. Institutional goals must support at least three Regents' System goals. Goals must be consistent with the institution's mission and should be "stretch" goals.



Regents' System Goal A: Increase System Efficiency/Effectiveness/Seamlessness

Institutions will initiate, strengthen, or extend collaborative efforts within and across sectors that result in a postsecondary education system that is more efficient, effective and seamless.



Regents' System Goal B: Improve Learner Outcomes

Institutions will facilitate improved learner outcomes in competency areas where Kansas needs to advance.



Regents' System Goal C: Improve Workforce Development

Institutions will initiate, strengthen or extend collaborative efforts within and across sectors that result in career preparation, job placement, and lifelong learning activities that better reflect the current and emerging needs of the state.



Regents' System Goal D: Increase Targeted Participation/Access

Institutions will increase participation of under-served populations in postsecondary education and organized lifelong learning activities.



Note: At least one institutional goal must support Regents' System Goal B.

Institutional goals must support at least two of other the three system goals above (A, C or D).



Regents' System Goal E: Increase External Resources

Institutions will increase or leverage financial support from extramural sources for research, scholarship, or program development activities that more effectively enhance economic development within the state.



Regents' System Goal F: Improve Community/Civic Engagement

Institutions will initiate, strengthen or extend efforts that result in improved civic/community engagement of postsecondary educational institutions and students to the benefit of Kansas' communities.





Note: For each institutional goal, the institution will propose no more than five specific measures of performance (institutional "indicators"). Progress toward the institutional goals will be defined as directional improvement in the institutional indicators.

Appendix C

Washburn Performance Agreement



Enclosed as a separate document.





Instructions for Completing the Performance Agreement Application and Reporting Form



Provide the following information in the PERFORMANCE AGREEMENT/REPORT:



1. Identify the KEY PERFORMANCE INDICATOR (i.e. data) that will be used to determine progress toward goals. Be as specific and as succinct as possible. The key performance indicator (data) may be quantitative or qualitative.

2. Show the BASELINE value of the key performance indicator (data). The baseline means "where are you now?"

3. Show TARGETS for the next 3 years. Targets must be expressed in terms of the key performance indicator (data) identified in the first column.

4, PERFORMANCE OUTCOMES must be expressed in terms of the key performance indicator (data) listed in the first column.

5. AMOUNT OF DIRECTIONAL IMPROVEMENT equals the difference between baseline and performance.

6. At least one institutional goal must support Regents' System Goal B. Institutional goals must support two additional Regents' System Goals selected from Regents' System Goals A, C, and D.





Instructions for Narrative to Accompany the Performance Agreement Application



1. Institutional Goal 1: List goal as succinctly as possible.



Key Performance Indicator 1 (Data point 1): Identify the data to be collected as succinctly as possible. Use the same description that appears in the first column of the form.



a. Data Collection: Describe EXACTLY how the data for the key performance indicator will be collected. For example, if the data is "retention," describe exactly how retention will be calculated.



b. Targets: Describe the rationale for selecting the targets in order for the Board to determine the degree of difficulty in achieving the target. This information is required. (Note: Targets must be expressed in terms of the key performance indicator/data. For example, if the key performance indicator is "retention," the targets should be expressed in terms of the actual retention figures expected in the next 3 years.)



Continue in the same fashion for all indicators for this goal.



Comments: Include only comments that are ESSENTIAL to understanding the goal. Comments are optional.



And so on up to six goals.





Performance Agreement/Report



Institution: Washburn University Contact Person: Ron Wasserstein, VPAA Contact phone & e-mail: 785-670-1649, ron.wasserstein@washburn.edu Date: July 5, 2006
Regents System Goal
Institutional Goal 1: Provide the opportunity for a "transformational educational experience" for every undergraduate student
Key Performance Indicator (Data) Baseline Targets Performance OutcomeAmount of Directional Improvement
Increased number of students who participate in study abroad experiences 103 students Calendar 2007: 120

Calendar 2008: 130

Calendar 2009: 140

Increase number of students who participate in community service activities 140 students Calendar 2007: 150

Calendar 2008: 170

Calendar 2009: 190

Increase number of students who participate in the annual research forum 90 students Calendar 2007: 100

Calendar 2008: 110

Calendar 2009: 120

Increase number of students who participate in significant leadership activities 25 students Calendar 2007: 30

Calendar 2008: 45

Calendar 2009: 60

Increase percentage of graduating baccalaureate students who have experienced positive change ("transformation") as a result of one of the above-mentioned experiences 70% Calendar 2007: 75%

Calendar 2008: 80%

Calendar 2009: 90%

NARRATIVE -- INSTITUTIONAL GOAL 1: continued from previous performance agreement, but with some change in indicators
Key Performance Indicator 1: Please note this should be considered a DIRECT measure of student learning, since our goal is to increase study abroad participation. In performance indicator 5, we try to assess the impact of this experience on students.
Data Collection: Data collected by the Office of International Programs.
Targets: Baseline is based on 2005 data plus best estimate of 2006 participation. A large contingent of students traveling to South Africa in 2005 boosted that year's numbers, but will not likely be repeated soon. Increases reflect desired growth in number of participants. Transformational Experience program required of students entering in Fall 2006, so full participation should be taking place by 2009-2010.
Key Performance Indicator 2: Please note this should be considered a DIRECT measure of student learning, since our goal is to increase community service participation. In performance indicator 5, we try to assess the impact of this experience on students.
Data Collection: Data collected by the Center for Community Service.
Targets: Baseline is based on 2005 data plus best estimate of 2006 participation. Increases reflect desired growth in number of participants. Transformational Experience program required of students entering in Fall 2006, so full participation should be taking place by 2009-2010.
Key Performance Indicator 3: Please note this should be considered a DIRECT measure of student learning, since our goal is to increase student involvement in research and creative activity. In performance indicator 5, we try to assess the impact of this experience on students.
Data Collection: Data collected by the Apeiron (the name of our annual research forum) coordinator.
Targets: Baseline is based on 2005 data plus best estimate of 2006 participation. Increases reflect desired growth in number of participants. Transformational Experience program required of students entering in Fall 2006, so full participation should be taking place by 2009-2010.
Key Performance Indicator 4: Please note this should be considered a DIRECT measure of student learning, since our goal is to increase leadership participation. In performance indicator 5, we try to assess the impact of this experience on students.
Data Collection: Data collected by the Leadership Institute.
Targets: Baseline is based on 2005 data plus best estimate of 2006 participation. Increases reflect desired growth in number of participants. Transformational Experience program required of students entering in Fall 2006, so full participation should be taking place by 2009-2010..
Key Performance Indicator 5: Multiple measurements of the "transformation" are being developed. The TE Assessment Committee will collect and analyze qualitative data received from each student before and after the transformational experience. Results of these analyses will be used to guide further improvements in the "transformational educational experience." Other indirect and direct assessments will include the students' self-report of change as a result of their involvement with one or more of the four transformational experiences, and direct faculty evaluation of transformational project assignments and the students' experiences.
Data Collection: Data collected by the Transformational Experience Assessment Committee. Data will likely be estimates based on random samples of graduates.
Targets: Baseline is an estimate of current success level. We hope to move quickly to a much higher rate.
Comments:
Regents System Goal
Institutional Goal 2: Strengthened partnerships with Kansas community colleges through the PLAN 2+2 Program
Key Performance Indicator (Data) Baseline Targets Performance OutcomeAmount of Directional Improvement
Number of general education courses available on-line 21 Calendar 2007: 25

beyond that: goal met, and we will eliminate this indicator

Number of additional PLAN partnerships with Kansas community colleges 16 Calendar 2007: 18

Calendar 2008: 20

Calendar 2009: NA (goal to be reached by 2008)

Number of online courses reviewed by teams of inter-institutional faculty. 1 Calendar 2007: 5 Calendar 2008: 10 Calendar 2009: 15
NARRATIVE -- INSTITUTIONAL GOAL 2: continued from previous performance agreements, but with changes to the indicators
Key Performance Indicator 1: This indicator continues from previous performance agreements, but our goals will be reached by the end of the 2007 performance agreement.
Data Collection:
Targets: Based on previous performance agreements and our analysis of need. The general education courses that are of interest to the greatest number of students will be online by the end of 2007.
Key Performance Indicator 2: This indicator continues from previous performance agreements, with baseline and targets extended.
Data Collection:
Targets: Our goal continues to be a partnership with every public community college in Kansas.
Key Performance Indicator 3: This new indicator represents a collaboration with the institutions in the KCREACHE consortium to improve the quality of our on-line courses.
Data Collection:
Targets: Baseline is the pilot review being conducted this year on an on-line history course. We will review 5 courses per year beginning in 2007. These are intensive reviews, so a review of a new set of five courses annually is a full-scale review involving many people.
Key Performance Indicator 4:
Data Collection:
Targets:
Key Performance Indicator 5:
Data Collection:
Targets:
Comments: PLAN 2+2 continues to be a small but important program at Washburn. The bulk of our participants are from Johnson and Wyandotte counties, but we have students from almost all community colleges. The program continues to provide a seamless educational experience for place-bound students. Regarding general education courses, like most other institutions, our own students are the principal subscribers to our on-line courses.
Regents System Goal
Institutional Goal 3: New relationship with Kaw Area Technical School
Key Performance Indicator (Data) Baseline Targets Performance OutcomeAmount of Directional Improvement
Signed agreement between Washburn and Kaw Area Technical School detailing the new relationship currently, we simply have program articulation fundamentally new relationship (see narrative)
NARRATIVE -- INSTITUTIONAL GOAL 3: new goal for 2007 (was part of 2005 agreement but not part of 2006 agreement)
Key Performance Indicator 1: One of the goals in Washburn's 2005 Performance Agreement was to develop a new strategic relationship with Kaw Area Technical School. Because of limited success during 2005, this goal was suspended from the 2006 agreement. We have continued to work on this agreement on many levels, and because of the State's interest in workforce development in general, and technical education in particular, we are adding it back for 2007. In brief, we propose to combine the governance of WU and KATS under the WU Board of Regents, bringing KATS under WU's accreditation umbrella (through the HLC "institutional change" process). Leveraging the combined resources of the two institutions, we would provide seamless technical, two-year, and four-year education to the citizens of Shawnee County and northeast Kansas. We note this is a binary indicator, but trust the Board to recognize how directional improvement might still be made even in the unlikely event that we cannot arrive at an agreement.
Data Collection:
Targets: By the end of calendar 2007, we aim to have an agreement in place, to take effect by July 1, 2008.
Key Performance Indicator 2:
Data Collection:
Targets:
Key Performance Indicator 3:
Data Collection:
Targets:
Key Performance Indicator 4:
Data Collection:
Targets:
Key Performance Indicator 5:
Data Collection:
Targets:
Comments: This is very much a stretch goal for Washburn University. If we are successful, the combination of our institutions will unite and strengthen technical and associate degree education in Shawnee County and northeast, to the positive benefit of students and to workforce development in this part of the state.

Regents System Goal
Institutional Goal 4: Grow and strengthen both the BSN and MSN programs (note: also meets Regents Goal D, increase targeted participation/access)
Key Performance Indicator (Data) Baseline Targets Performance OutcomeAmount of Directional Improvement
increase number of BSN graduates 112/year Calendar 2007: 112*

Calendar 2008: 141

Calendar 2009: 141

increase number of MSN candidates 15 Calendar 2007: 21

Calendar 2008: 27

Calendar 2009: 27

number of additional Ph.D. qualified nursing faculty 2 (per previous agreements) Calendar 2007: add third faculty member

Calendar 2008: three-year goal from previous agreements reached

NARRATIVE -- INSTITUTIONAL GOAL 4: continued from previous performance agreement, but with some change in indicators
Key Performance Indicator 1: Using funding from the Nursing Shortage Initiative, we will increase the number of nursing graduates in our BSN program
Data Collection:
Targets: *Baseline is average number of BSN graduates currently. Pending funding, we will begin to admit more students beginning Fall 2006, but this new larger cohort will not complete their study until May 2008. Thus, the increase in the number of graduates will begin in calendar 2008.
Key Performance Indicator 2:
Data Collection:
Targets: Baseline is the current number of MSN students. Targets based on need for growth in the program.
Key Performance Indicator 3: Continuation and completion of indicator that appeared in previous performance agreements.
Data Collection:
Targets: This target has been our aim in previous performance agreements, and will be completed by the start of the Fall 2007 semester.
Key Performance Indicator 4:
Data Collection:
Targets:
Key Performance Indicator 5:
Data Collection:
Targets:
Comments:
Regents System Goal
Institutional Goal 5: Improve facilities for the natural sciences
Key Performance Indicator (Data) Baseline Targets Performance OutcomeAmount of Directional Improvement
Addition to and Renovation of Stoffer Hall (science building) construction will begin in Fall 2006 calendar 2007: phase one (addition) complete

calendar 2008: phase two (renovation) complete

NARRATIVE -- INSTITUTIONAL GOAL 5: continued from previous performance agreement, but with a change in indicators
Key Performance Indicator 1: This goal and indicator continue from the previous performance agreements. (The visual arts portion of this goal is being completed in calendar 2006, so is removed from this performance agreement.) This project represents the largest dollar investment in an academic building in Washburn's history.
Data Collection:
Targets:
Key Performance Indicator 2:
Data Collection:
Targets:
Key Performance Indicator 3:
Data Collection:
Targets:
Key Performance Indicator 4:
Data Collection:
Targets:
Key Performance Indicator 5:
Data Collection:
Targets:
Comments: Because of the size of and the dollar investment in this project, and because of State and national interest in improving science education and increasing the number of science graduates, we feel this building project continues to be appropriate as a performance agreement goal.
Regents System Goal
Institutional Goal 6:
Key Performance Indicator (Data) Baseline Targets Performance OutcomeAmount of Directional Improvement
NARRATIVE -- INSTITUTIONAL GOAL 6:
Key Performance Indicator 1:
Data Collection:
Targets:
Key Performance Indicator 2:
Data Collection:
Targets:
Key Performance Indicator 3:
Data Collection:
Targets:
Key Performance Indicator 4:
Data Collection:
Targets:
Key Performance Indicator 5:
Data Collection:
Targets:
Comments:







KBOR use only: Institution Name:
Summary of changes from the previous approved performance agreement

Response to any Board comments on the previous approved performance agreement

Recommendation and Comments




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