WASHBURN UNIVERSITY OF TOPEKA

BOARD OF REGENTS

MINUTES

July 28, 2006

________________________________________________________________________________________



I. Call to Order



Chairperson Paul called the meeting of the Board of Regents to order at 3:34 p.m. in the Kansas Room of the Memorial Union.



II. Roll Call



Present were: Mr. Blair, Mr. Bunten, *Mr. Gaines, Mrs. Parks, Mrs. Paul, Mr. Roth, Mr. Storey and Mrs. Warren.

* Mr. Gaines participated in the meeting via telephone conference call.



III. Approval of Minutes of May 12, 2006 and June 26, 2006 meetings as mailed.



It was moved and seconded to approve the Minutes of the May 12, 2006 and June 26, 2006 meetings as mailed. Motion passed unanimously.



IV. FY 2007 PUBLIC BUDGET HEARING



Chairperson Paul declared the hearing on the FY 2007 Public Budget open. Mary Lou Herring addressed the Board reading from a statement circulated to members of the Board of Regents.



There was no other person wishing to be heard on the FY 2007 Public Budget. Chairperson Paul declared the hearing on the FY 2007 Public Budget closed. It was moved and seconded to approve the FY 2007 Public Budget presented in the Agenda attachments, the State of Kansas Budget forms for 2006-2007. Motion passed unanimously.



V. Officer Reports



A. Chair's Report



Chairperson Paul said she would like to take the opportunity to thank all the members of the Board of Regents and the administration, saying it has been a pleasure to work with everyone the past year. She said it was a year full of wonderful experiences. She said an organization is only as good as its members and thanked all of the Board members for their contributions for and on behalf of the University.



B. Committee Report(s)



Chairperson Paul reported although the Audit Committee has not met, she has visited with Abe Cole at BKD, the auditors for the University. She said he's confirmed that the team is on target with its field work and on track to be able to meet with the Audit Committee in mid- to late October. She said the audit is on schedule.



C. President's Report



President Farley said the MIAA office has been working over the spring and summer concerning an opportunity from Penn Atlantic which has a proposed system for video streaming athletic events. He said that for the fall the video streaming will be optional for football and required for men's and women's basketball. He said next year it would be required to video stream football, men's and women's basketball, and optional for volleyball. He said the video work would be done by students in the Mass Media program and fed into a computer for the video streaming. He said the video streaming is not like watching broadcast TV, as the display is a four or five inch square on a monitor. He said the costs of the program are modest with a couple of cameras manned by students. He said Penn Atlantic is providing the device for connecting to the internet and there is some possibility of some revenue as there will be advertising revenue. He said the University will connect with radio for play-by-play.



Dr. Farley said the new dining service operator, Chartwells, has begun operating the University's food service. He said the transition appears to be occurring smoothly.



President Farley said if one looks out at Moore Bowl, new turf can be seen in place. He said it's bright green and bright blue. He said the installer is to finish the recreational track this weekend.



Dr. Farley said the University has received an award for a 2006 Outstanding Facility. The award is for the Student Wellness Recreation Center design and its functionality of the building.



Dr. Farley said the University is finalizing the appointment of persons to a law dean search committee which will be comprised of University personnel and external constituencies. He said he anticipates the committee will be comprised of about 13 persons, including one student.



The President said members of the Board may have read in the newspaper the men's basketball program is traveling to China where the team will play three or four games. He said the group will be comprised of about 65 people, including students, University employees and alums, for an eight or nine day trip. There will be an option for a side trip to Beijing.



The President reported that the 2006 Kansas Legislature approved a $3 million nursing initiative to expand the number of graduates in the state. He said Washburn is part of the proposal and has received a modest award.



D. Treasurer's Report



It was moved and seconded to accept the Treasurer's report of 1. Depository Security Transactions, 2. Liquidated Claims - May, 2006, 3. Liquidated Claims - June, 2006, and 4. Public Fund Investments. Motion passed.



VI. New Business



A. Consent Agenda:



It was moved and seconded to approve the Consent Agenda items VI.A.1. through 12. Motion passed unanimously.



As approved by action of the Board:



1. KBOR Performance Agreement for Calendar 2007

the KBoR Performance Agreement for calendar 2007 as outlined in the agenda item;

2. Washburn University Policy Regulations and Procedures Manual

revision of the Benefit section of the Washburn University Policy Regulations and Procedures Manual as outlined in the agenda item;

3. Revision of the Biology Minor

proposed revision of the Biology Minor requirements as outlined in the agenda item;

4. Revision of the Chemistry Major

proposed revision of the Chemistry Major requirements as outlined in the agenda item;

5. Change to Admissions Requirements for Communication Degree

proposed changes to admissions requirements for the Communications Degree as outlined in the agenda item;

6. Revision to B.A. in HPEES

revision to the B.A. in HPEES as outlined in the agenda item;

7. Revision to Sports Management Track in HPEES

proposed revision to the Sports Management Track in HPEES as outlined in the agenda item;

8. Revision to Athletic Training Track in HPEES

revision to the Athletic Training Track in HPEES as outlined in the agenda item;

9. Revision to B.S. in Computer Information Science

proposed revision to the B.S. in Computer Information Science as outlined in the agenda item;

10. Revision to the Actuarial Science Track in Mathematics

revision to the Actuarial Science Trace in Mathematics as outlined in the agenda item;

11. Personnel

a. Permission to Designate Dr. Teresita Leyell Professor Emeritus

designation of Dr. Teresita Leyell as Professor Emeritus;

b. Staff Personnel Actions

appointment of Jeannie Cornelius as an Academic Advisor in the Center for Undergraduate Studies and Programs;

c. Faculty/Staff Personnel Actions

hiring: Kenton Stone as Associate Professor, Modern Languages, a 9-month tenure track appointment, at an annual salary of $50,000; Mary Menninger-Corder as part-time Clinical Instructor, School of Nursing (SON), at an annual salary of $22,500; Sue Unruh as part-time Clinical Instructor, SON, at an annual salary of $22,500; Larry O'Neil Putt a Visiting Professor, School of Law (SOL), 9-month non-tenure track one-year non-renewal appointment at an annual salary of $123,000; Fatina Williams as Visiting Associate Professor, SOL, 9-month, one-year, non-renewal appointment at an annual salary of $80,000; Raquel Rodriquez as Lecturer, Music, 9-month, non tenure track, one-year appointment at an annual salary of $33,000; Jennifer Wagner as Lecturer, Mathematics, 9-month non-tenure track one year renewal appointment at an annual salary of $34,000; Lori Khan as Assistant Professor in Allied Health, full-time 12-month tenure track at an annual salary of $64,433.46; appointment of: Carol Cornsweet Barber as Lecturer, Psychology 9-month, non-tenure track one year appointment at an annual salary of $36,000; Robert Hull, Professor and Clarence W. King Chair of Finance, School of Business (SoBU), 9-month appointment at an annual salary of $118,698; Judy Druse as Acting Assistant Director for Public Services, full-time 12-month non-renewable appointment at an annual salary of $64,115;



Heather Smith-Collins as Curriculum Resources Librarian, full-time 12-month non-renewable appointment at an annual salary of $44,064; Kelly Weber as Librarian, Mabee Library, part-time 12-month non-renewable appointment at an annual salary of $22,282; Gary Schmidt assuming duties of Interim Dean, University Library at an annual salary of $88,635; Howard Faulkner, assuming duties of Professor and Chair of English, 10-month faculty position at an annual salary of $96,187; Bruce MacTavish, additional duties as Interim Chair of Mass Media, $2,000 additional salary; Bruce Mechtly, Associate Professor, assuming duties of Interim Chair of CIS a a 10-month faculty position at an annual salary of $78,252; Bill Rich, Professor, assuming duties of Interim Dean, School of Law, at an annual salary of $208,031; and Michelle Epperson, Lecturer, SON, position from half to full-time for one year at an annual salary of $45,750; and,



12. Report of Purchases between $25,001 and $50,000

award of contracts to: Lesser Electric Inc. in the amount of $33,240 to install ADA chairlifts at Henderson Learning Resource Center; Krueger Internatioal Inc, in the amount of $39,591.29 for classroom chairs for selected campus classrooms; ThyssenKrupp Elevator in the amount of $33,908 to replace jack tube in Morgan Hall elevator; Kent Audio Visual Inc. in the amount of $47,639.85 for LCD projectors; Dell Marketing in the amount of $26,743 for expansion shelf and disk drives; Mission Electronics in the amount of $38,774 for anti-theft projector ceiling mounts; Anixter Cable Inc. in the amount of $39,896.65 for fiber optic and copper cable; Hi-Tech Furnishings in the amount of $48,980 for custom-made lecterns to accommodate electronic equipment; and Dell Marketing in the amount of $31,922 for computers for campus locations.



B. Action Items:



1. Award of Contract for Stoffer Hall



President Farley said the University is very excited about the addition to and renovation of Stoffer Hall. He said the University and its architects have developed specifications for an RFP issued on May 30, 2006 and received bids a week or so ago. He said criteria for the award of the contract were included in the agenda item. He said the project is a very complex one, and quite specialized, and the University is seeking a contractor who has experience with University buildings similar to this one.



Dr. Farley said three contractors responded and submitted bids: Bohnert Construction Co., Ferrell Construction, and McPherson Construction, which were evaluated and analyzed by the architects and staff. He said the project architect recommended Ferrell Construction as the most responsible and responsive bidder, with which the administration concurs. He said the bids are within budget.



In response to a question from Regent Roth, the project architect, Doug Doering, explained the recommendation for contracting with Ferrell rather than the lowest bidder, Bohnert. He said the project calls for a very tight schedule and the project is one involving sophisticated mechanical and electrical work. He said the building will also be operating during construction. He said Stoffer Hall is different than any other building. He said it's a sophisticated scientific building and that it is important to have people working on the project who have done this before. He said the low bidder did not show experience on a project of this nature.



In response to a question from Regent Blair concerning the number of invitations for bid, Mr. Doering said the requests for proposals were published and that there were 14 contractors to whom materials were sent.



It was moved and seconded to approve the base bid and alternates recommended in the amount of $11,211,788 and the award of a contract to Ferrell Construction Company in the amount of $11,211,788. Motion passed.



The addition is to be completed August of 2007 with the renovation of the remainder of the building to be completed in January 2008.



2. Deferred Maintenance and Capital Renewal Assessment



President Farley reported the Kansas Legislature requested that deferred maintenance cost information be developed for the state Regents' institutions, the 19 community colleges and Washburn. He said the community colleges have negotiated a contract with ISES Corporation to perform an audit of the community colleges' campuses and that Washburn could be included in that contract. The information developed by ISES would be included in a report back to the Legislature.



Regent Bunten said he has concerns about the Legislature getting into appropriating money for individual campuses. He said that they appropriate in a very broad sense money for institutions to do what they want.



Regent Gaines said there is nothing at Washburn like any of the six state educational institutions and the three regional universities are worse off than the three research institutions.



It was moved and seconded to approve the participation in the state-wide higher education assessment process and enter into a consulting contract with ISES Corporation to provide a facilities assessment of the University's campus. Motion passed with Mr. Bunten voting no.



3. Expenditures over $50,001



It was moved and seconded to approve the expenditures over $50,001. Motion passed unanimously.



As approved by action of the Board of Regents:



a. Scientific Equipment for the Chemistry Department

award of a contract to International Equipment Trading Ltd. in the amount of $50,000.00 for the purchase of an electrospray ionization quadruple ion trap mass spectrometer;



b. PBS Program Service and Institutional Promotion Assessment for FY 2007

purchase PBS program service and institutional promotion assessment for FY 2007 in an amount not to exceed $375,000; and,



c. PBS Member Service Assessment for FY 2007

purchase PBS Member Service Assessment for FY 2007 in an amount not to exceed $125,000.



4. Center for Community Service and Service Learning



It was moved and seconded to approve: the Center for Community Service and Service Learning, the position of Director and Coordinator, and a budget in the amount of $90,000 for FY 2007 as outlined in the agenda item. Motion passed unanimously.



5. Advertising/Marketing Services Contract



It was moved and seconded to approve the award of a contract with FryeAllen, Inc. for advertising and marketing services for the institution. Motion passed unanimously.



** 6. Faculty Personnel



It was moved and seconded to approve faculty and administrative personnel actions recommended by the administration. Motion passed unanimously



By action of the Board, the following were approved:



appointment of: Scott Robson as full-time 9 month, non-tenure track Visiting Assistant Professor in Communications at an annual basic salary of $32,000; Jacquelin Ford and Malcom Smith as part-time, 9 month non-tenure track Instructors in Human Services at annual basic salaries of $24,000 and $25,000 respectively; Celeste Ehrenberg, as Employee Wellness Coordinator at an annual basic salary of $40,000; Mary Menninger-Coder and Sue Unruh as Clinical Instructors in the School of Nursing at annual basic salaries of $46,500 (increasing to full time from the part-time status approved in the Consent Agenda); Barbara Clark as .3 FTE Simulation Coordinator in the School of Nursing at an annual basic salary of $14,000; Eric Bosse as Lecturer in English an at annual basic salary of $31,000; and Karen Barron as Lecturer in English with an annual basic salary of $31,000; and, creation of two lecturer positions in the School of Nursing, one a .75 FTE at an annual basic salary of $34,683 and the other 1.0 FTE with an annual basic salary of $46,500.



** 7. Falley Field Renovation and Improvements



It was moved and seconded to approve the Falley Field Renovations project, total expenditure to be approximately $300,000, as outlined in the agenda item. Motion passed unanimously.



As approved by action of the Board of Regents:



1. Capital Maintenance

a. field modifications: drainage, replace warning track material, replace irrigation system;

b. replace fencing: new outfield fence; remove fenced-in storage area;

c. new construction: storage building for field maintenance equipment supplies;

d. equipment: batting backdrop, safety padding on fence tops, field tarp, and new batting cage nets.



** Item(s) added at the meeting with the consent of the Board.



C. Information Item(s):



1. Summary of AY2005-2006 Program Review



President Farley presented a summary of the Academic Year 2005-2006 Program Review for information.



D. Election of Board Officers



Chairperson Paul noted she had earlier appointed a nominating committee comprised of Regents Parks and Roth.



Mrs. Parks reported that she and Regent Roth had met to discuss nominations for the current fiscal year and recommended nominations of Regent Warren as Chair and Regent Paul as Vice Chair. It was moved and seconded to cast a unanimous ballot electing Regent Warren as Chair and Regent Paul as Vice Chair. Motion passed.



Regent Paul also reported she had appointed a committee to conduct the annual evaluation of the President, comprised of Regents Storey and Warren.



V II. EXECUTIVE SESSION



It was moved and seconded to recess to Executive Session for the purpose of discussing employer/employee negotiations and to reconvene in Open Session at 4:55 p.m. in the Kansas Room of the Memorial Union. Motion passed. At 4:50 p.m. the Board recessed to Executive Session.



At 4:55 p.m. the Board reconvened in Open Session in the Kansas Room of the Memorial Union. It was moved and seconded to ratify the new agreement between the University and the United Steelworkers. Motion passed.



It was moved and seconded to recess to Executive Session for the purpose of discussing a personnel matter and to reconvene in Open Session in the Kansas Room at 5:10 p.m. Motion passed.



At 5:10 p.m. the Board reconvened in Open Session in the Kansas Room of the Memorial Union. It was moved and seconded to increase the salary of the President, effective July 1, 2006, by nine percent subject to review after a new Law Dean is hired and to require replacement of the President's automobile every two years regardless who is president. Motion passed unanimously.



It was moved and seconded to adjourn. Motion passed. The meeting adjourned at 5:12 p.m.



_______________________________

Kenneth P. Hackler

Secretary, Board of Regents


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