Agenda Item No. VI. B. 1.

Washburn University Board of Regents





SUBJECT: Award of Contract for Stoffer Hall, Building Renovation Project



BACKGROUND:



Science instruction and the types of physical spaces needed for basic science instruction have changed significantly since Stoffer Hall was opened in 1960. Science instruction is a vital component of general education, and its advanced coursework supports students in many specialized fields, most specifically the health-related disciplines. Science forms the foundation upon which instruction in these disciplines is based.



A committee was appointed by President Farley in April 2003 to evaluate the current programmatic needs, project future needs, and balance those needs against the potential costs. The committee met numerous times between April 2003 and June 2004. In addition to the detailed local review, the committee also visited new science facilities at other universities in the region, and consulted with an outside expert. These efforts have culminated in the development of a detailed science facilities program statement.



The College of Arts and Sciences is undertaking an ambitious effort to update its academic program as part of the overall academic plan. As part of that plan, the College of Arts and Sciences believes improvements of Washburn's science facilities are essential due to the following:



Science instruction has changed significantly since the 1960's. Modern science instruction involves sophisticated instrumentation. Students interact with these instruments, with each other, and with the faculty in ways that differ greatly from the way science was taught in the past.

Undergraduate science students are now much more involved in research, once the purview of graduate students alone. These research activities are a core component of instruction. Student success in science research has been one of the driving forces in developing the "transformational experiences" in the Academic Plan.

The types of physical spaces needed for basic science instruction have also changed since the 1960's. Laboratory instruction has changed in both content and method; therefore, flexibility will be the key to meeting current and future space needs for science instruction.

The University has more than doubled its enrollment since 1960. In addition to the growth in the sciences themselves, numerous health-related disciplines have been added. Washburn has hundreds of students involved in these disciplines who require science instruction beyond that provided in general education courses.



The Board of Regents at its October 8, 2004 meeting approved the project program statement and authorized the University Administration to begin architect selection which was concluded in December 2004. At its meeting of January 14, 2005, the Board of Regents approved awarding a contract to Gould Evans Associates/Cannon Design to provide architectural services related to the Stoffer Renovation Project.



Between January 2005 and May 2005, Gould Evans and Cannon Design worked with the Stoffer Building Committee and others on campus to refine the program statement, including an evaluation of Stoffer Hall and the science curriculum in conjunction with classroom and laboratory utilization, to assist in developing the total project budget. Based on those discussions and evaluations conducted by Gould Evans Associates and Cannon Design, a program scope and total project budget was developed for the project and approved by the Board of Regents at its May 13, 2005 Board meeting.



Based on the foregoing, Gould Evans Associates and Cannon Design continued to meet with the Stoffer Building Committee, and each academic department to be located in Stoffer Hall, to further refine the program requirements and complete the schematic design phase of the project which was approved by the Board of Regents at its meeting of September 9, 2005. At its May 12, 2006 meeting, the Board of Regents authorized Gould Evans Associates and Cannon Design to conclude the Design Development and Construction Document phase of the project and to proceed to bidding.



DESCRIPTION:



Following Board approval to bid the project, invitations to bid were released by the university on May 30, 2006. The invitations to bid stated bidders are required to complete a Contractor's Qualification Statement, AIA Document A305.



The invitations to bid stated the University intends to award a contract as soon as possible to the responsive, responsible bidder submitting the acceptable bid provided:



1. Evidence of experience in similar university science/laboratory buildings in excess of $10 million dollars;

2. Evidence of experience in similar renovation/addition projects involving phasing operations;

3. Evidence of track record for completing similar renovation/addition projects involving phased construction on time;

4. Financial responsibility of bidder and major subcontractors;

5. The time of completion and phasing proposed are all acceptable to the university;

6. The total of acceptable bids is within the university's financial budget for the project; and

7. Delivery of bonds required under the contract documents.



Sealed bids submitted by three (3) general contractors (Bohnert Construction Co., Ferrell Construction, and McPherson Construction) were publicly opened on July 19, 2006.



University staff and project architects analyzed the bids, evaluated the contractor's qualification statements submitted, and checked references. Alternates were considered based upon cost and value added to the project. After careful evaluation, the decision was made to recommend Alternates 1 - 8 and to reject Alternate 9. The most responsive and responsible bid, based on the required bidder qualifications statement and evaluation criteria, was submitted by Ferrell Construction in the amount of $11,211,788, including recommended alternates. (Summary of all bids attached.) Preliminary construction cost estimates were $11,506,000. The $294,212 difference will be added to the amount available for project soft costs.



FINANCIAL IMPLICATIONS:



The projected total project cost is $14,951,787 to be funded by a combination of University reserves and fund raising. The Washburn Endowment Association has developed a fund raising program for this project with a goal of $2.0 million.



Based on the bids received, the project budget is summarized as follows:



Base Bid $10,487,000

Selected Alternates 724,788

Total $11,211,788

Soft Costs, IT and Construction Contingency 3,739,999

Total Cost $14,951,787



RECOMMENDATION:



President Farley recommends the Board of Regents approve the base bid and alternates recommended in the amount of $11,211,788, and approve the University administration to enter into a contract for $11,211,788 with the firm deemed to be the most responsive and responsible bidder, Ferrell Construction Company.



Date Signature ___________________

Jerry Farley, President


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