WASHBURN UNIVERSITY OF TOPEKA
BOARD OF REGENTS
September 22, 2006
I. Call to Order
Chairperson Warren called the meeting of the Board of Regents to order at 4:10 p.m. in the Washburn B Room of the Memorial Union.
II. Roll Call
III. Approval of Minutes of July 28, 2006 meeting as mailed.
It was moved and seconded to approve the Minutes of the July 28, 2006 meeting as mailed. Motion passed.
IV. Officer Reports
A. Chair's Report
Chairperson Warren extended a warm welcome to Mr. Lagerberg, attending his first meeting of the Board of Regents. She said, partly to inform Mr. Lagerberg and to let the Regents know how she intends to conduct the meetings. Mrs. Warren said the meetings will, as has been the case previously, be held in accordance with Robert's Rules of Order with the Chair having no vote except in certain instances permitted by the rules. She said that in the event she might wish to participate actively in the debate of a particular item, she will ask another Regent to take over the chair. She also said she will continue the practice of inquiring at the outset of a meeting whether anyone has a particular conflict with any of the items appearing on the agenda. She mentioned that the majority of a quorum is three and consequently, when there is a meeting of three members of the Board, Chairperson Warren said, it is subject to the Kansas Open Meetings Act.
She mentioned that construction oversight is an important matter inasmuch as there are a couple of large construction projects ongoing, it is challenging to provide an immediate response to proposed change orders. She said she and President Farley will be developing a process to keep members of the Board apprised of progress.
She said, for committees, she's asked Regent Storey to chair the Finance Committee and Regent Paul to chair the Audit Committee.
Chairperson Warren said that Washburn University and the Washburn Endowment Association have enjoyed a good relationship over the years. She said there is an existing contract between the two organizations which has recently been updated. She said she asked Regents Blair and Storey to review the draft document. Mr. Blair and Mr. Storey both said it was a good effort and it clarifies the relationship better than the existing document.
* Mr. Roth arrived at 4:16 p.m.
Chairperson Warren indicated there is a potential for holding a joint meeting of the Board of Regents and the Board of Directors of the Washburn Endowment Association on October 27 to approve the agreement after all changes have been incorporated.
1. Appointment of Officers
Mrs. Warren reported there was an oversight in the election process at the last meeting and asked for a motion appointing Wanda Hill as Treasurer, and Ken Hackler and Carol Vogel as Secretary and Assistant Secretary respectively. It was so moved and seconded. Motion passed.
B. President's Report
President Farley reported that today marked the beginning of the University Wellness Program which has been implemented after a long period of work. Dr. Farley said this would help to improve the wellness of all employees in the long run and would help to provide a better work environment.
Dr. Farley reported that last week there was a career fair held on the University's campus attracting 150 employers from across the region. He said he saw lots of students and former students at the event.
He said that September 30 would be Family Day on the University's campus at the football game. He said there would be a lot of fun general activities before the game beginning at 10:00 a.m. with the picnic at 11:00 a.m.
President Farley said the University was recently notified by the College Best Practices Court Study that it has identified a course developed by Washburn University History professor, Dr. Kim Morse, "Changing World History," as one of the top examples of best practices in a national study of World History courses conducted by the Center for Educational policy Research on behalf of the College Board. Dr. Farley said this is quite an honor on behalf of the University and Dr. Morse.
Dr. Farley reported he attended recently a meeting of vocational technical college representatives including technical college presidents and some members of the Kansas Legislature. He said this group would be meeting several times between now and December. He said he reported what we've been doing, our discussions with USD 501 with respect to Kaw Area Vocational School, which he said fits very well with what the work group is considering.
C. Committee Report(s)
There were no committee reports.
D. Treasurer's Report
It was moved and seconded to accept the Treasurer's Report. Motion passed.
V. New Business
A. Consent Agenda:
Chairperson Warren announced that the agenda item on the University health plan renewal would be considered separately from the other Consent Agenda items. It was moved and seconded to approve Consent Agenda items A.1. and 2. Motion passed.
As approved by action of the Board:
1. Report of Purchases between $25,001 and $50,000
award of contract to: Computer Cable Connection in the amount of $35,515 to purchase telecommunications package for WEA office; Krueger International, Inc. in the amount of $38,959.15 for classroom chairs for classrooms; ThyssenKrupp Elevator in the amounts of $29,906 and $30,000 respectively for elevator upgrades in Garvey and the Law Clinic; Scott Rice office Works in the amount of $49,610.54 for outdoor furniture for the Memorial Union; Graybar Electric in the amount of $25,092.17 for telecommunications cabling in ISS Dept.; Honeywell, Inc. in the amount of $42,749 to replace existing HVAC control software -- Facilities services; WebCT, Inc. in the amount of $29,925 for WebCT license renewal for ISS; Dell Marketing in the amount of $36,386 for laptop computers for various departments; Met-Con Products, Inc. in the amount of $29,000 for guardrails and step rail installation at Moore Bowl; Berryton Excavating, Inc. in the amount of $37,496 to correct storm water problem at the Memorial Union; Young's, Inc. in the amount of $35,146 to relocate condenser for the Stoffer Hall chiller;
a. Personnel Action -- Director of Residential Living
authorize a budget adjustment for the Director of Residential Living from $43,000 to $57,000;
b. Designate Virgie Smith as Faculty Emeritus
designate Emeritus status to Ms. Virgie Smith;
c. Designate Dr. James Concannon Distinguished Professor of Law
designate Dr. James Concannon as Distinguished Professor of Law;
d. Voluntary Phased Retirement: Dr. Allan Riveland
voluntary three-year phased retirement to Dr. Allan Riveland beginning Fall 2008;
e. Voluntary Phased Retirement: Dr. Larry Blumberg
voluntary three-year phased retirement to Dr. Larry Blumberg beginning effective August 1, 2007;
f. Faculty/Staff Personnel Actions
hire: Johann Yssel as Lecturer in Mass Media at an annual salary of $40,000; Kathy Menzie as Assistant Professor in Mass Media at an annual salary of $46,500; Curtis Waugh as Visiting Associate Professor in the School of Law at an annual salary of $85,000; Ray McKamy as PT Practicum Coordinator in Social Work at an annual salary of $21,800; Kellis Bayless as Lecturer in Biology at an annual salary of $32,500; Susan Burns as Assistant Professor in Psychology beginning January 2007 at an annual salary of $44,000 prorated to $22,000 for Spring semester; and, appointment of Rick LeJuerne as Director, SBDC and Lecturer in the School of Business at an annual salary of $71,220.
3. University Health Plan Renewal
President Farley said this is the fourth year for the self-funded group health insurance program for Washburn University. He said thus far we have collected enough revenue in premiums received to pay claims. Dr. Farley said that funds available and in future premiums are adequate to meet anticipated claims. He said that while health care costs have escalated by about eight percent, this is the fourth year that the institution is recommending no premium increase for health care. He said the administration has looked for comparisons with our base plan as compared to the state and city. He said the difference appears to be only in family coverages. He said the Benefits Committee chaired by Harold Rood did review the policy coverage a year ago and it was determined we have a good policy with good coverage. In response to questions he said the University has been working with its consultant, Mike Eichten, in not only the establishment of the self-funded health insurance coverage for employees but also in reviewing it periodically. It was moved and seconded to approve the renewal of the University's health plan. Motion passed.
B. Action Items:
1. Dual JD/MSW Degree Program
Vice President for Academic Affairs, Ron Wasserstein, said this item has won the approval of the University's General Faculty. He said he's very excited to bring it. This is one of those items which goes back to the retreat of the Board of Regents in 2002 in discussion about ways to improve programs. He said the administration is looking at other joint degree possibilities, especially in law. He said the program would be in effect next fall. It was moved and seconded to approve the dual JD/MSW degree program. Motion passed.
2. Naming of Track
President Farley noted the work on the field and the track at Moore Bowl. He said the track will be finished in the near future and it is named after the Sneed family, who ages ago was very active in the track program. He said the donors will be recognized with a sign in the vicinity of the present scoreboard. It was moved and seconded to approve the naming of the track at Yager Stadium in Moore Bowl as Sneed Track. Motion passed.
3. Asbestos Abatement Throughout Building for Stoffer Hall
Vice President for Administration and Treasurer, Wanda Hill, said the University in 1998 conducted a survey of University buildings to determine if materials throughout the buildings contained asbestos and to document the condition. She said since that survey in 1998, the University has been remediating the matter when necessary. It was moved and seconded to approve the award of a contract in an amount not to exceed $200,000 for asbestos abatement in Stoffer Science Hall. Motion passed.
4. Classroom Furniture
President Farley said the University has, since 2001, followed a plan to upgrade classrooms and replace existing furniture without loss of classroom seating. There are eight classrooms to be updated. Dr. Farley noted that initially the furniture project was competitively bid and Krueger International, Inc. was awarded the classroom furniture contract. He said that since then furniture has been replaced in phases. He said the furniture contract is being recommended to be awarded to Krueger International to maintain uniformity in classroom furniture campus wide. In response to a query from a Regent concerning costs, Dr. Farley said Krueger International has a state contract and we are getting the same price the state is.
It was moved and seconded to approve the award of a contract in the amount of $98,745 to Krueger International, Inc.. Motion passed.
5. School of Business, Henderson Learning Resource Center Renovation
Trading Room/Showcase Classroom/board Room Suite Project
President Farley introduced the School of Business Dean, Dr. Sollars, who outlined the proposed improvements to be made in the Henderson Learning Resource Center renovation project. Dean Sollars said the renovation would create a trading room, a showcase classroom and a board room suite. He said the trading room and board room projects would provide exposure to students for real life experiences. It was moved and seconded to approve the project as outlined in the agenda item and to authorize the administration to proceed with the selection of architect for the project. Motion passed.
6. Classroom Renovations
It was moved and seconded to approve the award of a contract to Senne and Company in the amount of $114,000 for the renovation of classrooms in Henderson Learning Center as outlined in the agenda item. Motion passed.
7. Digital Media Asset Management System for KTWU
It was moved and seconded to approve the award of a contract to Digital Images, Inc. in the amount of $315,231 for a Digital Media Asset Management System for KTWU. The General Manager for KTWU-TV, Eugene Williams, said the project is needed to integrate with new technology. Motion passed.
8. Renewal of Insurance Policies
Vice President for Administration and Treasurer, Wanda Hill, reviewed the process by which the recommendation for the purchase of insurance policies is shown in the agenda item was reached. Vice President Hill said the University continues to work with IMA to evaluate our insurance needs and obtain comprehensive low cost coverage. She said we also have periodic inspections by IMA representatives and representatives of St. Paul/travelers to review our safety procedures and policies where related to workers compensation and for our casualty coverage. She noted that Washburn is insured for replacement cost of buildings and the contents. She reported that all buildings with the exception of Petro, Whiting and Mabee and their respective content values increased by four percent. She said the value of the two buildings increased significantly for FY '07.
Vice President Hill noted the University carries insurance for business income loss which is particularly critical for our auxiliary operations due to pledging of revenues from those for bonds. She said that because our workers compensation claims continue to increase, the administration made adjustments in salaries for FY '07 to anticipate current year actuals. She said also the University's administration is working on development of a modified duty plan for workers sustaining on-the-job injuries. On vote on the motion, motion passed.
C. Information Items:
2. Review Risk Management
President Farley reminded members of the Board of Regents that the AGB survey, when completed by the members several years ago included a recommendation the governing board take a look on a regular basis at its risk management matters. He said he is pleased to bring the Board an overview of risk management at Washburn.
Vice President Hill gave the Regents an overview of risk management, noting that everyone on campus is responsible for risk management in some fashion. She said the current hot topics on campus include the crisis plan, which is currently in its final stages of being completed, hopefully by the end of the calendar year. She said in this connection that a mock disaster drill was conducted on the campus September 19 which included Homeland Security, Washburn personnel - police, risk management and University Relations, the Topeka Police and Fire Departments, the Shawnee County Sheriff's Department, Shawnee County Emergency Management personnel, along with Highway Patrol and Capitol Police and others. She said the primary goal was to test the unified emergency communications among agencies. She said, with the update in the radio system for Washburn Police, we did very well in that category. She said in life safety issues, the University has its fire alarms and sprinklers inspected annually by the Fire Department and Fire Marshall. The University conducts regular fire and tornado drills.
In terms of hazardous materials, these are disposed of at regular periods by a licensed contractor. She said the University conducts reviews annually of hazardous materials on the campus.
She said the University's eliminated the use of 15 passenger vans for student transportation and that the IMA and University representatives annually conduct safety audits which include an exterior walk of the entire campus.
She said the University performs some background checks on sensitive positions and that it is also conducting MVR checks for positions whose responsibility include driving a University owned or leased vehicle. She outlined the various training efforts conducted by the University which include training programs on incident, command and fire extinguisher use, hazardous materials and some UE and URMIA teleconferences.
1. Enrollment Management Report
Dean of Enrollment Management, Al Dickes, highlighted the fall enrollment for 2006 and the University's recruitment plan in a PowerPoint presentation. In the course of his presentation, Mr. Dickes said the University is looking at other population centers as a place for recruitment including Omaha, Tulsa, Denver and possibly St. Louis.
In response to a query from a Regent, he said the average loan balance of a graduating Washburn Student is approximately $13,000, which he said is well below the national average. He said it's $19,000 for the average loan balance of a University of Kansas graduate other than in a post-graduate program. Mr. Dickes reported the University issues approximately $6.2 million in scholarships. He said he and his staff see a nation-wide decline in graduating high school students in the time period between 2008 and 2014. He said the decline will be about 10%-14%.
He also noted the University recently provided staff for a booth at the Kansas State Fair in Hutchinson. He said the University has to be there because all other universities are present and our absence would be noticed.
In response to a query whether the University's computer system allowed the institution to identify those clicking on a web site so we could get back to them, Mr. Dickes said that was not presently possible, but the institution was investigating all of the new technology.
The Executive Director of Governmental and University Relations, Mr. Monical, interjected that the web site does give the prospective student a number of opportunities to enter their contact information.
In response to a query from Mr. Blair about the time frame within which a response is sent to the inquirer, Mr. Dickes said 48 hours. Mr. Blair said that in his business as a realtor, a 48 hour response period is unacceptable.
President Farley said Washburn has the highest six year graduate rate in the state. He said KU ranks as having 58 percent of their entering students graduate, the regional institutions are in the40s.
3. WEA Update
The President of the Washburn Endowment Association, Dr. JuliAnn Mazachek, made a PowerPoint presentation for her annual update of the Washburn Endowment Association to the Board of Regents. In her presentation she highlighted the fundraising accomplishments of the organization, its current fundraising priorities which she noted are established by Washburn University, the investment activities, the change in the WEA governance structure and the proposed new Memorandum of Understanding between Washburn University and Washburn Endowment Association. She enclosed with her information a copy of the Washburn Endowment Association Mission Statement, the newly adopted Bylaws for Washburn Endowment Association, the WEA Statement of Gift Policies and Guidelines, and a Statement of Investment Policy, Objectives and Guidelines for the Washburn Endowment Association Pooled Endowed Fund.
At the conclusion of Dr. Mazachek's report, President Farley noted a proposal to have a joint board meeting with the Board of Directors of the Washburn Endowment Association and the Board of Regents. It was the consensus that the Board of Regents should meet jointly with the Board of Directors of the Washburn Endowment Association at or about 4:00 p.m. on October 27 for a vote on adopting the proposed new Washburn University-Washburn Endowment Association Memorandum of Understanding. Following the Board meeting, individuals could adjourn to the Washburn After Hours event which is being held that evening, and there will be a dinner for members of the Board of Regents and the Washburn Endowment Association Board of Directors.
It was moved and seconded to adjourn. The motion passed. The meeting of the Board of Regents adjourned at 6:09 p.m..
Kenneth P. Hackler
Secretary, Board of Regents