WASHBURN UNIVERSITY OF TOPEKA
BOARD OF REGENTS
November 10, 2006
I. Call to Order
Chairperson Warren called the meeting of the Board of Regents to order at 5:03 p.m. in the Kansas Room of the Memorial Union.
II. Roll Call
Present were: Mr. Bunten, *Mr. Gaines, Mrs. Parks, Mr. Roth, Mr. Storey and Mrs. Warren.
* Participated via telephone conference call.
III. Approval of Minutes of September 22, October 24, and October 27, 2006 meetings as mailed.
It was moved and seconded to approve the Minutes of the September 22, October 24 and October 27, 2006 Minutes as mailed. Motion passed.
IV. Officer Reports
A. Chair's Report
Mrs. Warren said she had no report for this evening.
C. President's Report
Dr. Farley said that if folks have been following athletic events this year they would have seen the program is experiencing good success this fall. He said he was involved in a telephone conference call recently involving members of the University of Nebraska at Omaha administration who were very complimentary of our soccer team which competed in a regional event at Omaha. He said tomorrow the football team will be playing its last home game and it will be senior day. He reported the University's homecoming was held several weeks ago which went exceptionally well. He said it was the best homecoming parade he has seen since his arrival and commended Denise Ottinger and members of her staff for the homecoming festivities.
Dr. Farley said the debate squad is doing very well this year and there are a number of debate teams at Morgan Hall today. This is the weekend for the Capital City Classic which, Dr. Wasserstein reported, included teams from Creighton, UM-KC and some other debate programs were participating. Dr. Farley said we have high hopes for our debate and mock trial squads this year.
President Farley said the Vocational Technical Commission has met once this year and has meetings scheduled within the next couple of weeks. He said the committee is moving along well. Dr. Farley reported the Kansas Board of Regents has adopted a policy requiring that all technical colleges and schools either merge or affiliate with two- or four-year higher educational institutions. He said he has heard this week from the Kaw advisory group that they will be wanting to continue discussions with Washburn University concerning combining in some fashion.
C. Treasurer's Report
President Farley said Vice President for Administration and Treasurer, Wanda Hill, has been out on sick leave. He said he was involved in a meeting via telephone conference call with her earlier this week during which they spent approximately an hour and a half going over items. He said she hopes to be back at least part time in the very near future.
It was moved and seconded to accept the Treasurer's Report. Motion passed.
As approved by action of the Board: 1. Depository Security Transactions, 2. Liquidated Claims Approval – September, 2006, 3. Liquidated Claims Approval – October, 2006, and 4. Quarterly Report for Quarter Ended September 30, 2006
Dr. Farley then highlighted portions of the Quarterly Report for the quarter ending September30, 2006. He said he would like to commend the University's Director of Finance, Chris Leach, for the narrative information that is included with the Quarterly Report.
V. New Business
Prior to moving to the Consent Agenda, Chairperson Warren inquired whether anyone had a conflict to declare with respect to any item contained on the Agenda. There were none.
A. Consent Agenda:
It was moved and seconded to approve the Consent Agenda. Motion passed unanimously.
As approved by action of the Board:
1. Annual Request for Allocation from WEA Current Gift Fund
ratify the recommendation to WEA for allocation of $107,500 from the WEA Current Gift fund for expenditures for University purposes;
a. Designate Carl Monk Dean Emeritus
bestow the title Dean Emeritus to Carl Monk;
b. Permission to Designate Dr. Adebisi Otudeko Professor Emeritus
designate Dr. Adebisi Otudeko Professor Emeritus;
c. Permission to Designate Edward Navone Professor Emeritus
designate Edward Navone Professor Emeritus;
d. Permission to Designate Dr. Ron Ash Professor Emeritus
designate Dr. Ron Ash Professor Emeritus;
e. Permission to Designate Dr. Robert D. Stein Professor Emeritus
designate Dr. Robert D. Stein Professor Emeritus;
f. Voluntary Phased Retirement – Reynolds
voluntary phased retirement for Dr. Sheil Reynolds for three part-time years beginning in the 2007-2008 academic year as outlined in the agenda item;
g. Voluntary Phased Retirement - Pease
voluntary phased retirement for Dr. Gregory Pease for three part-time years beginning in the 2007-2008 academic year as outlined in the agenda item;
3. Report of Purchases between $25,001 and $50,000
award of contract to: Zack Taylor Contracting, Inc. in the amount of $37,074 for carpeting for the LLC; Burst Communications in the amount of $39,236 for high definition encoder for KTWU; Mainline Printing in the amount of $29,440 to print the Alumni Magazine; Bob Florence Contracting in the amount of $27,000 to remove and replace ceiling system in University Bookstore; Associated Insultation, Inc. in the amount of $30,000 for asbestos abatement in Stoffer Science Hall; and Ferrell Construction in the amount of $36,397 for Change Order No. 001 – Stoffer Science Hall Renovation.
B. Action Items:
1. Mabee Library Condenser Unit Replacement
President Farley reported the two existing condenser units on Mabee Library are needing to be replaced. He said the University solicited bids for the project and received three. He said he recommends the Board of Regents approve the award of a contract to McElroy Inc. It was moved and seconded to approve the award of a contract to McElroy Inc. in the amount of $92,145 for the installation of two new condenser units for Mabee Library. Motion passed.
2. Computer Equipment for the HiPACE Computing Environment
President Farley noted that the Board of Regents at its May 12 meeting approved the funding of the High Performance Academic Computing Environment. He said the University solicited proposals from 27 vendors and that only two submitted responsive proposals. President Farley recommended the approval of award of a contract to Aspen Systems, Inc. It was moved and seconded to approve the award of a contract to Aspen Systems, Inc. in the amount of $148,076 for the equipment and software to begin the HiPACE program. Motion passed unanimously.
3. Production Audio Console for KTWU
Dr. Farley said KTWU-TV is continuing its transition to digital television broadcasting and is seeking approval to purchase a state-of-the-art digital production audio console. Dr. Farley said the request for proposals identified two vendors and said he would recommend the approval to AZCAR USA Inc. for the digital production audio console. It was moved and seconded to approve the award of a contract to AZCAR USA Inc. in the amount of $215,066.30 for the art digital production audio console. Motion passed.
4. Analog/Digital Low Power Transmitter for KTWU
Dr. Farley said he recommends the award of a contract to Axcera, LLC to provide an analog/digital low power transmitter. It was moved and seconded to approve the award of a contract to Axcera, LLC in the amount of $107,880 for an analog/digital lower power transmitter. Motion passed.
C. Information Items:
1. Title IX Report
President Farley said that each year the University has a committee overview the University's athletic programs to evaluate compliance of the institution with the provisions of Title IX. He asked the University's Equal Opportunity Director, Carol Vogel, to provide a report.
Mrs. Vogel said that last year at about this time the University was getting ready to convene its Title IX Committee. She said the committee was broad based, including representatives from men's and women's athletic, including student athletes, the faculty athletics representative, the Athletic Director, and also included a representative from the Financial Aid office, University Counsel and herself.
Mrs. Vogel said the University is in very, very good shape in terms of compliance with Title IX, noting that financial aid is proportionally awarded to men's and women's athletics, that locker rooms and related facilities for men's and women's teams are the same and that the travel arrangements for all athletic programs are the same. She said the areas in which inquiry was made are those set forth in the handout dated November 10, 2006. She said these areas are all required to be reviewed in order to ensure compliance with the provisions of Title IX.
She said it's difficult for all institutions having a football program to meet the first prong of the test for compliance with Title IX that the number of participants be proportional to the number of students on the campus. She said, for instance, that student enrollment at Washburn University is 60% women and 40% men, while participation in athletics at Washburn are 60% men and 40% women.
She said the second prong on the three part test for compliance was whether an institution can show a pattern of increasing in the under-represented gender. She said the addition of soccer in 2003-04 would meet that test. She said she feels comfortable we will remain in the safe harbor provided by the increase in participation for female students for another year or two.
She said the third prong is whether the institution is meeting the interests and abilities of its student body. She reported that the University has, for a number of years, conducted a survey of students in the lifetime wellness program in an effort to determine interest and abilities of our student body. She said the University is also participating in a required OCR on-line survey form which will be extended to every student in February 2007. She said the OCR has determined that no response equals no interest.
Mrs. Vogel said that because of the no response equals no interest provision, we have decided to continue to administer our existing survey through the lifetime wellness classes and have two different surveys and if there is a disparity found between the two, we'll find some way to address the matter. She said the survey this fall was administered to 500 students and there was a 96% response rate. She said 90% of the respondents were full time students and that the proportionality of the respondents was the same as the student enrollment – that is 60% for women and 40% men. She said 88% of the respondents were traditional age and that by similar percentage of the students were satisfied with the athletic offerings of the University. She said 82% of the respondents indicated the University had the right amount of emphasis on athletics, while 11% thought we had too little, and 7% too much. She said the committee's recommendation was to put in place a vigilant monitoring program.
It was moved and seconded to adjourn. Motion passed. The meeting adjourned at 5:28 p.m.
Kenneth P. Hackler
Secretary, Board of Regents