Agenda Item No. V. B. 2.

Washburn University Board of Regents





SUBJECT: Completion of Design Development and Construction Document phase for

the Washburn Endowment Association Office Space



BACKGROUND:



The Washburn Endowment Association was formed as a separate corporate entity in 1987 with its mission is to serve Washburn University through asset management, fund development and engage in related activities furthering the mission of the University. Currently, WEA manages approximately $100 million in funds through professional fund managers with national investment firms and through the leadership of the finance committee of its Board of Trustees.



As the University has become more active in the fund raising area, the staff of WEA has expanded to support these fundraising initiatives. Even with frugal space allocations, it was determined the Bradbury Thompson Center cannot meet all the WEA space requirements. Consequently, a Building Committee was formed and a program statement for the project was completed in the summer of 2003. At its July 23, 2003 meeting, the Board of Regents approved the project program statement with a not-to-exceed amount of $2.0 million to be funded from University reserves.



In August 2004, the University acquired property at 1729 SW MacVicar and began the process to have the property rezoned from "R-1" Single Family Dwelling District to "PUD" Planned Unit Development District (U-1 use group). This rezoning application was approved by the City of Topeka Planning Commission on May 16, 2005, then by the Topeka City Council, with the final certification of master PUD plan approval being granted on July 15, 2005.



At its meeting of October 8, 2004, the Board of Regents approved the project at the MacVicar site to be funded from University reserves and authorized the University to hire architects for the final design. After a review of proposals submitted, four (4) architectural firms were interviewed for the project with William Sheahan & Associates being awarded the contract.



At its September 9, 2005 meeting, the Board of Regents approved the schematic design package submitted by William Sheahan & Associates, and authorized the architect to begin the Design Development and Construction Document phase of the project.





DESCRIPTION:



The program for the project includes the following:



Private office spaces for executive and management level employees conducive to confidential conversations and meetings with donors, board members and employees.

A reception area to serve as the main entrance for donors with seating area for waiting and informal conversation.

Semi-private/private office spaces for development staff.

Modular units/semi-private offices for support functions.

Meeting room/training room spaces for meetings with donors, board members and vendors as well as meetings within the organization.

Phonathon room for calling donors and alumni with the capacity for 12-15 callers.



FINANCIAL IMPLICATIONS:



Costs for the project are estimated as follows:



Low High

Construction costs including contingency $1,420,557 $1,608,407

Reroute sewer line 40,000 40,000

Architectural and engineering fees 113,645 128,673

Total $1,574,202 $1,777,080



Note: The estimated cost of two bid alternates - (1) reducing the building size on the North, and (2) using a shingle roof rather than standing metal --- are excluded from the minimum project cost and included in the maximum project cost.



In accordance with the University's Memorandum of Understanding with the Washburn Endowment Association, the University is to provide space for WEA. Funding for the project is to come from University reserves.



RECOMMENDATION:



President Farley recommends the Board of Regents approve the project as described for the Washburn Endowment Office Space project at 1729 SW MacVicar in an amount not to exceed $2.0 million. Additionally, it is recommended the architect be authorized to conclude the Design Development and Construction Document phase and proceed to bidding. The Board will review and approve the project again at the conclusion of bidding and authorize a construction contract.



__________________ ___________________________

Date Jerry B. Farley, President


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