Agenda Item No. V. B. 1.

Washburn University Board of Regents





SUBJECT: Architect Contract, School of Law, Building Renovation Project





BACKGROUND:



The Washburn University School of Law is preparing to celebrate its centennial year, and has a rich tradition of success and a reputation for quality. The current law school building was opened in 1969, and the law library in 1991. Several classrooms are still equipped with the original furniture. Student use of laptop computers has increased the need for electrical power beyond the capacity of the classrooms to handle, and some rooms have lighting and acoustical problems. At the same time, additional office space for faculty and staff is needed.



The School of Law is also undertaking an ambitious effort to update its academic program as part of an overall plan to improve the School. As part of that plan, the School of Law has already begun to improve its facilities and its technology, but additional classroom improvements and office space is needed to ensure academic excellence.



At the June 18, 2003 Board of Regents Meeting, the Regents approved the program statement for the School of Law Building Renovation Project, authorized the architect selection process to begin, and approved the project financing plan.



DESCRIPTION:



A Request for Qualification Proposals was issued to fifteen firms in the Topeka, Lawrence and Kansas City area for the $1.24 million project to renovate eight classrooms, including the Law Clinic, and to renovate a portion of the third floor of the library to provide office space. These firms have a history of doing university and classroom renovation work within this region.



Thirteen of the fifteen architectural firms identified did a walk-through on Wednesday, September 24, 2003, to prepare proposals due on October 1, 2003. Eight of the thirteen firms actually submitted proposals. Five firms (PGAV, CDFM2, GLPM, Gould Evans and Helix) were selected for interviews which were conducted on October 7 and 8, 2003. After the interviews, three firms (PGAV, GLPM and Gould Evans) were identified as acceptable for the project. Additional evaluation and reference checks narrowed the list to two firms. These two firms were contacted for clarification of proposals, understanding of the work to be provided, and fee structures.



Based on the interview/presentations, reference checks, and preliminary fee negotiations, we recommend the Board approve the final negotiation and award of a contract to Gould Evans for the renovation project.





FINANCIAL IMPLICATIONS:



The total project budget is $1,240,000 and is to be funded by University reserves.



Architecture fees will be computed and paid based on total construction cost, not total project cost. For illustrative purposes, since we do not currently have a refined project budget, we are computing the proposed architecture fees based on 85% of the total project cost.



Maximum proposed architecture fees in accordance with the standard State of Kansas rates for similar projects are:



7% x $1,054,000 = $73,780

1% complexity x $1,054,000 = 10,540



Total Fee Proposed $84,320



This fee structure includes architecture, mechanical, electrical, plumbing and structural consultants. Fees for acoustical and audio/visual consultants will be negotiated separately and are likely to range from $8,000 to $35,000, depending on the complexity and extent of the systems required.



RECOMMENDATION:



President Farley recommends the Board of Regents approve a contract for architecture fees with Gould Evans for the Law School Renovation Project in the amounts detailed above.



____________________ _________________________

(date) Jerry B. Farley, President


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