Agenda Item No. V. B. 3.

Washburn University Board of Regents



SUBJECT: Board Communication Process



DESCRIPTION:



As representatives of the public interest, the Board is an important communication link with the University Community and citizens. Effective communications processes are essential. As such, the Board shall establish a process for receiving and responding to formal, written communications with the Board.



To fulfill their fiduciary responsibility, any formal communication related to University business or activities received by Board of Regent members shall be forwarded to the Chair of the Board of Regents. The Chair shall do one of the following:



1. Advise and coordinate with the President of the University and respond individually or on behalf of the Board of Regents, or;



2. The Chair may refer the communication to the President to gather information and reply to the Board of Regents, and/or;



3. The Chair may ask the President to respond on behalf of the University and advise the Board.



4. If the Chair feels outside services are required, the contract for services must be approved by the Board.



All action taken by the Chair shall be reported to the Board. If requested the Chair will maintain the individual's confidentiality.



This process recognizes informal communication between constituents and Board members exists and Board members will continue to exercise good judgment in responding to and forwarding comments to the Board as a whole, through this process, when appropriate.



FINANCIAL IMPLICATIONS: None



RECOMMENDATION: Chairman Roth recommends to the Board of Regents this Board Correspondence Process.



______________ ______________________________________

(date) Jim Roth, Chair, Washburn Board of Regents


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