WASHBURN UNIVERSITY OF TOPEKA

BOARD OF REGENTS

MINUTES

December 10, 2003

_________________________________________________________________________________





I. Call to Order



Chairperson Roth called the meeting to order at 4:04 p.m. in the South Gallery of the Mulvane Art Museum.



II. Roll Call



Present were: Mr. Blair, Mr. Engel, *Mr. Ferguson, Mrs. Lee, Mrs. Parks, Mrs. Paul, Mr. Roth and Mrs. Warren.

* Participated via tele-conference phone.



III. Approval of Minutes of November 19, 2003 meeting.



It was moved and seconded to approve the Minutes of the November 19, 2003 meeting as mailed with the agenda. Motion passed unanimously.



IV. Officer Reports



A. Chair's Report



Chairperson Roth noted he had asked President Farley to contact the AGB for scheduling a seminar for the Board as a self-study process on how the Board should be conducting its business and evaluating itself. He said it was likely the workshop would be held on a weekend and he hoped that most of the Regents would be able to participate when it is scheduled.



Mr. Roth said there was a recent article appearing in the "Wichita Eagle" which was a following up of earlier stories about cars owned by the state. He said the article reported that K-State had 325 vehicles, the University of Kansas 200+, and Wichita State with 100. He said the article didn't talk about the manner and use of these vehicles or how many miles were on them. He said there was no impression there were too many vehicles and the assumption was that the institutions are doing a good job in buying and using the vehicles. He asked for information concerning Washburn vehicles and learned there are 37 vehicles, all but five of which are trucks, and, of the five, one is a car driven by Washburn Endowment Association.



Chairperson Roth said he was here some six weeks or so ago visiting with the Washburn Endowment Association when the subject of a change order came up requiring the Board Chair's approval. He said he met with the contractor and looked at the building and when all was said and done he figured out he'd spent a lot of time on it reviewing what others had done.



Mr. Roth said he looked at the records and noted when the LLC was under construction the Board had acted to require that all change orders be approved by the Board, which he said was for that project. He said we can rely on the administration to review the proposed change orders and determine whether they are justified. He said inasmuch as the action by the Board did not require all change orders for all projects be approved, particularly in light of the fact that many of the recent change orders have been dealing with hundreds of dollars rather than thousands, he has directed the administration should take the action it deems appropriate following its review and keep a list of all approved change orders because he said he would hate to see us holding up change orders for a three week period or so between Board meetings. He said members of the Board should feel free to call Tom Ellis or Vice President/Treasurer Wanda Hill if they have any questions about any of the change orders on the list. He said if any change order is $50,000 or greater the item would be brought to the Board for its action.



Mr. Roth said he and President Farley have visited about providing dinners for the Regents attending the annual National Conference of the AGB and will provide opportunity for all four nights of the conference, Friday through Monday. He said Regents who wish to participate in any of these opportunities should contact the President's office with the nights and number of persons to be involved so they may make arrangements for these dinners well in advance.



B. Committee Report(s)



There were no committee reports.



C. President's Report



President Farley said he would defer to Ed Barr, the Director of the Mulvane Art Museum.



Mr. Barr noted today is the first day of the gift shop extravaganza, a three-day fund raising event to raise funds for the Museum and art students. He said he'd like to thank the members of the Board of Regents for voting for a new facility at its recent meeting. He said among the things this will do is expand the Museum shop so it can maintain its own hours and the gallery space. He said what is present in the Museum today is the last remnant of an art exhibit featuring a 40-year retrospective of Professor Ed Navone, fiber art by Phil Jones and landscape artist Paul Hotvedt. He said the Museum will continue to feature local and regional artists in providing accessible, interesting and thought provoking art. He said the Museum has adapted technology for providing audio interpretation for exhibits in the Mulvane. He said while he coveted the devices used at the Metropolitan Art Museum, the Mulvane has adapted hand-held CD players and burned its own CDs for providing description of art on exhibit. He said rather than having visitors proceed lock-step through a room following the audio guide, persons can use the hand-held CD players to select pieces in any order they wish. He noted the Mulvane is providing interactive activity for both kids and adults, noting the one for adults featured three things: a 1933 photograph by Stieglitz; an abstract painting done in 1970; along with some thought provoking questions about how those items relate to the works of art by the Kansas landscape painter so that people can see all the connections.







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Mr. Barr said the Museum likes to maximize the use of the faculty in the art exhibits and has faculty in disciplines talking about the art. These talks are known as "Blue Views" in which the faculty member gives a talk inspired by one of the works of art on exhibit. He noted Dr. Schmiedeler, a geographer, gave a presentation on Hotvedt's landscape paintings and said he saw all sorts of things in the art that no one in the art community had thought of.



Mr. Barr said another activity the Mulvane Art Museum is hosting will be a presentation by Walter Evans, a collector of African-American art. He said this event will be held to complement the Brown vs. Board celebrations next spring. He said Dr. Evans has a comprehensive collection of African-American art from 1948 to the present and is a pioneer in his field. He said he will tell his own story about a Black man collecting art post-Brown. He said he had also hoped to have a class for credit over two weekends in April dealing with race and racism in art in conjunction with the exhibit. He said the Museum is working on a long range plan for the outdoor sculpture program. The program is being conducted by conservators who are surveying the art and will be developing a process for appropriately caring for the outdoor sculptures on campus.



In response to a question from Regent Lee inquiring whether there are plans for new exhibitions following the new renovation, Mr. Barr said the Museum is working with other museums in the state of Kansas for a comprehensive exhibition of Kansas art.



D. Treasurer's Report



It was moved and seconded to receive the 1. Liquidated Claims Approval - December 2003. Motion passed unanimously.



V. New Business



A. Consent Agenda:



1. Report of Purchases between $25,001 and $50,000



Chairperson Roth noted there were no purchases between $25,001 and $50,000 requiring Board approval and that, consequently, there is no need for action.



B. Action Items:



1. Board Audit Committee



It was moved and seconded to approve the Board policy on the Audit Committee.



With the consent of the second to the motion, the proposed policy was amended to provide the Board should, rather than shall, appoint a Board member to the Audit Committee who meets the requirements of a financial expert as defined by Sarbanes-Oxley. The first line of paragraph numbered 3, the Audit Committee responsibilities, was amended by adding the words "recommending to the Board" before the word "selection" and adding the words "and retention or termination" following "selection," and a new sub-section f. to paragraph 5 to provide for an oral report to be provided to the Committee by outside legal counsel. Motion passed unanimously.



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2. Policies



a. Policy for Naming Facilities



It was moved and seconded to approve the naming policy contained in the agenda item.



Chairperson Roth recognized the President of the Washburn Endowment Association, JuliAnn Mazachek. Dr. Mazachek said the Regents had been provided with a copy of a letter from the Chairperson of the WEA Board of Trustees, Steve Kitchen, which included a request the Board consider formulating and adopting a naming policy for facilities on the Washburn campus to facilitate fund raising activities by WEA. Dr. Mazachek noted that the Vice Chair of the Board of Trustees, Jim Maag, was also present for the meeting. There was a good deal of discussion whether the proposed policy would include naming existing spaces on the campus or within buildings and whether the proposed policy allowed for the naming of a campus facility for, by way of example, former dean or president. It was moved and seconded to amend the proposed naming policy by: striking the word "capital" wherever it appeared in the proposed policy and substituting therefore the word "campus"; adding as a new sub-section c. of paragraph 2 the phrase "all major outdoor spaces"; substituting the word "all" for the word "the" before the word "capital" in the first line of paragraph 4; substituting the word "approve" in the first line of paragraph 5 for the word "receive"; and, to add a new sentence at the end of paragraph 5. reading "Board reserves the right to select interior spaces which will require Board approval for naming." On vote of the amendment, the motion failed with Regents Lee, Engel and Blair voting for and Regents Paul, Parks, Warren and Ferguson voting against. It was moved and seconded to table the item. Upon vote of the motion, motion passed with Regents Parks, Engel, Blair and Lee voting for and Regents Paul, Warren and Ferguson voting against.



3. Board Communication Process



Following discussion on what constitutes a formal communication, it was moved and seconded approve the proposed process as amended during discussion. The amendments substituted the words "hereby establishes" in the third line of the first paragraph for the words "shall establish" and substituted the word "may" for the word "shall" in the second line of the second paragraph.



Motion passed unanimously.



C. Information Item(s):



1. School of Business Update



Chairperson Roth recognized the Dean of the School of Business, Dr. David Sollars, who said he was present to give the Board of Regents an update on the accreditation process for the School of Business by the AACSB.







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Dr. Sollars said accreditation is based upon an institution's demonstration of quality and continuous improvement in its business program. He said the rationale for seeking accreditation is for enhanced reputation because we are known by the company we keep and that were we not to have it, its absence would be used against us by those institutions which do possess it. He said that in terms of a timeline for accreditation we are in the third year of their five year candidacy period and there have been three reports to and responses from the AACSB on our progress. He said this spring we will be making a determination whether to proceed with the normal time period for the accreditation process or seek a one year extension. He said following the decision, assuming no change or extension is sought, the school will begin its self-study report to be submitted to AACSB which would be followed by a visitation team to the campus. He said in the substantive area there are three concerns. He said they are: the lack of appropriate scholarly activity by some faculty members; a need for a strategic planning process to drive decisions made by the School of Business; and, the adequacy of the program review and assessment process. He said in this category there has been a great deal of work towards that with the institution's history of program review and assessment for the undergraduate program. Lastly, Dr. Sollars said we would know we are successful when we can demonstrate that our graduates can compete with anyone anywhere.



In response to a query from Regent Parks concerning the target date for accreditation, Dr. Sollars said that assuming we do not seek an extension the earliest date for accreditation would be April of 2006.



In response to another query concerning the lack of scholarly activity, Dr. Sollars said there are three areas within scholarly activity - basic research, applied research and teaching oriented research, such as case studies. He said he has been impressed that faculty who previously had not engaged in much scholarly activity are doing it now.



In response to a question from Regent Warren about the outcome were the decision of AACSB to not award accreditation, Dr. Sollars said there would be a new self-study and that we would then update our petition. He said in that event we would be seeking accreditation under new standards versus the old standards.



It was moved and seconded to adjourn. The meeting adjourned at 5:39 p.m.







_______________________

Kenneth P. Hackler

Secretary, Board of Regents



















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