WASHBURN UNIVERSITY OF TOPEKA

BOARD OF REGENTS

MINUTES

December 16, 2005

________________________________________________________________________________________



I. Call to Order



Chairperson Paul called the meeting to order at 3:38 p.m. in Room 204 of Petro Allied Health Center.



II. Roll Call



Present were: Mr. Blair, Mr. Bunten, Mrs. Lee, Mrs. Parks, Mrs. Paul, Mr. Roth, Mr. Storey and Mrs. Warren.



III. Approval of Minutes of November 11, 2005 meeting as mailed.



It was moved and seconded to approve the Minutes of the November 11, 2005 meeting as mailed. Motion passed unanimously.



IV. Officer Reports



A. Chair's Report



There was no Chair's report.



B. Committee Report(s)



There were no Committee reports.



C. President's Report



President Farley said he had three things he wished to comment upon. He said first the Kansas Board of Regents has established a working committee developing a budget concept for the coming year and then will begin work on a long-term budget model for the future. He said this is something we have urged the Kansas Board of Regents to do for a number of years. He said Mr. Monical is serving on that committee and that he has some good ideas for both.



Second, he said the Kansas Board of Regents, at its Wednesday meeting, proposed changing the performance agreement and the performance agreement process. Dr. Farley noted we submit annually performance measures which have been approved by our Board and then subsequently we follow up with the progress made. He noted Senate Bill 647, which contained the performance agreement provisions, predicates the disbursement of state resources based upon performance by the respective institutions. He said the changes include moving from an annual to a three-year cycle. The other is to perhaps remove the requirement that one of the goals established by an institution would be the collaboration with others and instead develop a requirement that there be an assessment of how well students are performing. He said one way of measuring that would be the graduation rate of institutions.





The third item was that the Kansas Board of Regents earlier this month released a paper making a proposal with respect to vocational technical schools in Kansas. Dr. Farley said there are just four vocational technical schools remaining in the state. He said the Kansas Board's proposal is that one of three things be done: 1) be a high school program under the jurisdiction of a school district and also under the Kansas Department of Education; 2) be a technical college or merge with another two or four-year post-secondary educational institution; or, 3) establish a technical college system with the vocational-technical schools being branch campuses.



President Farley said we had no idea that the Kansas Board of Regents was going to have a paper dealing with the vocational-technical schools, believing that the schools would continue to consider transitioning to technical colleges. He said we have been looking at the Kansas Area Technical School and developing a new relationship with it. Dr. Farley said USD 501, the Topeka public schools, is the managing partner of some 17 school districts providing for the Kansas Area Technical School. He noted the director of the school reports to USD 501 and that USD 501 provides administrative support. He said KATS pays for that support and that all unified school districts pay KATS for students sent to the institution. He said the school districts pay $6 an hour for each clock hour a student from their district attends the school.



D. Treasurer's Report



It was moved and seconded to approve the Treasurer's Report 1. Depository Security Transactions and 2. Liquidated Claims Approval - November, 2005. Motion passed unanimously.



V. New Business



A. Consent Agenda:



It was moved and seconded to approve the Consent Agenda. Motion passed with Regent Warren abstaining.



As approved by action of the Board:



1. Faculty Leave of Absence

two year extension of leave of absence for JuliAnn Mazachek from the School of Business for academic years 2006-07 and 2007-08;

2. Classrooom Renovation for Morgan Hall - Project M06002

awarda of a contract to Young's Mechanical in the amount of $61,382 to replace the fan coils in the Morgan Hall classrooms affected by renovation efforts; and,

3. Replace A/C Condensing Units - Projects C06067, C006049 & C06037

award of contract to McElroy's in the amount of $72,753 to replace the A/C condensing units at the Law School, Benton Hall and Carnegie Hall.



B. Action Items:



1. Academic Programs







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a. The Transformational Experience Graduation Requirement



President Farley said the Transformational Experience Graduation Requirement grew out of a meeting with the Deans and the Washburn Board of Regents several years ago at the School of Law. He said under the transformational experience graduation requirement there would be four options for students who would be required to complete one of the four before concluding their studies at Washburn University. He said the first is scholarly work with members of the faculty as a mentor. The second is leadership option where they would be enrolled in leadership classes and engaged in leadership activities and opportunities both on and off the campus. The third is civic engagement where students learn there is more to their lives than their jobs and that it's fair to give back to the community and be involved in it. He said there would be opportunities in the non-profit sector for students to participate. The last option is an international educational experience which Dr. Farley said is life changing. He said students would be studying abroad for a year, a semester or some lesser amount and likely would be also required to acquire some language skills.



In response to a query from Regent Roth about whether there had been any student input into the proposal, President Farley asked WSGA President, Kate McCown to comment. Ms. McCown said the transformational experience requirement had been discussed a number of times with students. She said it is an easy thing to integrate into most majors and that most students are already doing some of these components already. She said they support the proposal.



In response to a query from Chairperson Paul about when the requirement would be imposed, Dr. Farley said the requirement would be in place for all students matriculating at Washburn in the Fall of '06 and for students transferring with less than 64 hours also in Fall of '06.



Dr. Farley said, in response to a query from Regent Roth, that students can still complete their degree within a four-year period. Also Dr. Farley noted that there are other schools which have similar requirements. He said most are small private colleges which have one, or at most two, of the options that Washburn is developing and there are a few publics. He said Washburn has the most comprehensive plan of all.



Regent Blair extended his congratulations to the faculty and others for developing the program. He said it's a difficult thing to do and to put in place and have everybody on the same train. He said the transformational experience requirement will not be just transformational for students but also for the University. He said it will differentiate ourselves from the other institutions and make it more attractive for students to come to Washburn and to have the opportunity to do more. He said it's a monumental event for the University.



President of Washburn University's Faculty Senate, Dr. Russ Jacobs, noted that the proposal was adopted by the General Faculty unanimously although he said he didn't want to gloss over the fact that there were some misgivings. He said the proposal had been tweaked mightily since its first version. He said we're looking forward to getting it off the ground.





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It was moved and seconded to approve the proposed Transformational Experience Graduation Requirement. Motion passed unanimously.



b. Program Changes in Mathematics



President Farley said the proposal was to replace one course with another, providing for a capstone experience for students in the major. He said this is structured so the students can pull everything together in the discipline and see how it all fits.



It was moved and seconded to approve the proposed changes in Mathematics graduation requirements. Motion passed unanimously.



c. Program Changes in Anthropology



It was moved and seconded to approve the program changes in Anthropology. Motion passed unanimously.



2. Meningitis Vaccination Policy



President Farley said we have talked with the Board on prior occasions about the meningitis issue, noting that there was recently one case at the University of Kansas of this very contagious and very dangerous disease. Dr. Farley said other institutions have adopted a similar policy and that CDC changed its guidance on meningitis.



Vice President for Student Life, Denise Ottinger, noted that all of us are really carriers of this disease and that it is more of a risk in close living quarters where folks may be sharing glasses, etc.



It was moved and seconded to approve the proposed meningitis vaccination policy. Motion passed unanimously.



3. New Artificial Field Surface & Synthetic Track at Moore Bowl



President Farley said that four years ago there was a proposal to renovate the stadium and the field surface. At the time there were insufficient funds to be able to redo the field and track surface as we didn't have sufficient private support to do so at the time. He said with the success the program has experienced this year, which he characterized as phenomenal, folks have stepped forward in saying they want to help Washburn do this. He said resurfacing the field will provide a multi-purpose field which could be used not only by football but by women's soccer and other purposes. He said we have provided an RFP to solicit bids for a turnkey project where the contractor would do everything including the subsurface work.



Mr. Ferré, the Athletics Director, said the process for seeking a contractor for the project has gone very well and that he is pleased with the bid and the selection of Nemaha Landscape Construction for the project.







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In response to a query from Regent Parks whether track would now be offered as an intercollegiate sport, Dr. Farley said there is no plan to do so. He said to meet the competitive requirements established the University would need to encroach into the stadium, removing rows of seats and putting in a new retaining wall.



President Farley said, in response to a query from Regent Roth about replacement, that the product is warranted for eight years. Mr. Ferré said many institutions with similar products are experiencing the life of the product between 12-15 years.



The President of the Washburn Endowment Association, Dr. JuliAnn Mazachek, said she is confident the WEA will be able to raise the additional $100,000 necessary for the project.



It was moved and seconded to approve award of a contract to Nemaha Landscape Construction for the installation of specified drainage system, the replacement of the grass field with Sportex Omni 46 synthetic turf over an approved base, and installation of new asphalt base with MCP 1422 surface with Polyurethane binder synthetic track system in Moore Bowl in the following amount:



Base Bid as proposed $ 997,157.00

Engineering supervision and testing 2,843.00

Total Project $1,000.000.00



Motion passed unanimously.



C. Information Items:



1. Quest



President Farley said the University recently held its Super Saturday contest for high schools from across the state for selection into the Quest program. He said they started with approximately 95 schools to winnow the number down for the television program of 16. He said the television program, High Q, has been broadcast for a number of years by a local commercial station. He said KTWU jumped up to let them do the program. He said the station's general manager, Eugene Williams, has been excited to be the executive producer of Quest, the new name for the television program.



Mr. Williams said he's had a number of people help, identifying Dena Anson, Nelda Gaito and David Monical. He said they have all indulged him as the producer. He said he has taken the old game show, High Q, and adopted concepts from Street Smart, Family Fued and Jeopardy to create a new and very different program. He said the set is built and tney are now awaiting delivery at the end of the next week. He said there will be a lot of technology employed in the show which will be hosted by Laura Lorson, who is an announcer at Kansas public radio at KANU. Mr. Williams said the first show will be taped January 7 and the program will air Sunday nights at 10:30 p.m. Mr. Williams said he sees a bright future for the program.



President Farley announced that in addition to Quest, KTWU will be broadcasting three basketball contests on KTWU. The three games begin with Missouri Western, Pittsburgh State University and Emporia State University.





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2. Financial Aid



President Farley said financial aid is an extraordinarily important part of the academics program for the students at Washburn. He said we are working hand-in-hand with the government in providing federal financial aid as well as with the Washburn Endowment Association in private gifts made for scholarships. Dr. Farley said it is an enormous undertaking to process the paperwork necessary for students to receive financial aid and to disburse it to the students on a timely basis. He introduced the Director of Enrollment Management, Al Dickes.



Mr. Dickes said financial aid is an extremely important facet of attracting and retaining students and in helping students achieve goals. He noted that last year financial aid awarded $50 million in financial aid to approximately 6,000 students. He said approximately 66% of the student body is receiving some sort of financial aid through the office of Financial Aid. He said the office is comprised of about a dozen people working under the leadership of Annita Huff. He introduced Ms. Huff.



Ms. Huff said she'd been in the office of Financial Aid at Washburn University for eight years. She said it is her passion being the director of the office of Financial Aid. She circulated a paper version of a PowerPoint presentation on Washburn University financial aid, highlighting the calculation of definition of need for the award of federal financial aid and noted that the Pell Grant award has remained static at $4,050 for a number of years. She said in addition to the financial aid furnished to students through federal funding and from scholarships from the University and the Washburn Endowment Association, the office of Financial Aid awarded outside resources last year in the amount of $904,000, combining awards from churches, local organizations and web resources. She also noted that the financial aid available through the state is also very important to the University, noting that a Kansas comprehensive grant was made last year to 370 students on a need-based basis totaling $288,000 with the maximum award available under the program to students here and at the state educational institutions of $1,100. She noted that students graduating from Washburn have an average debt of $13,000 versus the national average of $20,000.



President Farley said Annita Huff and her staff do a terrific job, saying the institution can almost ensure students who want to go to college can do so and we'll help them find financial aid.



Mr. Dickes also said that the total amount of financial aid awarded by the office of Financial Aid is staggering and that Annita Huff and her staff do a great job and are very proud of what they do.



It was moved and seconded to adjourn. The meeting adjourned at 4:50 p.m.







_______________________________

Kenneth P. Hackler

Secretary, Board of Regents







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