I. Call to Order
Chairperson Blair called the meeting of the Board of Regents to order in the Kansas Room of the Memorial Union at 7:21 p.m.
II. Roll Call
Present were: Mr. Blair, Mr. Dick, Mr. Engel, Mr. Goossen, Mrs. Lee, Mrs. Parks, Mr. Roth and Mrs. Wagnon.
III. Approval of Minutes of December 15, 1999 meeting as circulated
It was moved and seconded to approve the Minutes of the December 15, 1999 meeting as circulated. Motion passed unanimously.
IV. Officer Reports
A. Chair's Report
Chairperson Blair first recognized new Vice President for Student Life, Denise Ottinger, to Washburn University. He said we are very pleased to have her join our staff.
He inquired of the other members of the Board if it were possible to reschedule the February Board of Regents meeting to Thursday, February 17 beginning at 3:00 p.m. with a Committee of the Whole meeting. Regent Dick indicated he had a conflict with that particular time but would try to reschedule that meeting.
Chairperson Blair said that there were a series of luncheon meetings with various administrators and deans scheduled for the latter part of the month and invited those of the Regents who could to attend. The dates of these are: January 21, 25, 26 and 28.
He said that members of the Board should have received information from the AGB concerning its national conference. He said that he would not be able to go this year but encouraged those members of the Board who wanted to to do so. He indicated members should contact Mrs. Palmer in the Board of Regents office to make those arrangements. He said a pre-bid conference for the Living/Learning Center was held last week and turned the floor to Mr. Tom Ellis to give a brief report.
Mr. Ellis indicated there were 20 to 25 representatives from different contractors present at the meeting including eight general contractors. He said there is a lot of interest out there on this project. He said that many of the questions of the contractors were on some of the general condition items. He said another pre-bid conference will be held approximately one week before the bid opening which opening is to be on the 27th of this month. Mr. Ellis said that he feels "very comfortable we'll have competitive bids."
B. President's Report
President Farley said that this week is the regular enrollment for the Spring 2000 semester. He said the University expects that the enrollment for the semester should be where anticipated. Dr. Farley said the consulting firm recently completed a survey of students who either were here in the spring 1999 semester but not in the fall or who had been admitted and not subsequently enrolled for the fall semester and reported that the consultant has done a thorough job. He said the administration is going through the report and that the administration would try to get to the Board within the next few days a summary of the results. He said there are very positive statements about Washburn in the report with some three pages plus of positive comments.
President Farley announced that the University is currently engaged in having its annual competition for the award of the Garvey scholarships awarded to 59 Kansas high school graduates. He said there will be $51,000 awarded for the 2000-2001 academic year. The ten highest scoring students, state-wide, will receive approximately $1,600-$2,000 and regional winners approximately $500-$800. He said the competition is open to students with cumulative grade point average of 3.0 and higher and that the scholarship is a four-year renewable scholarship provided the student maintains at least a 3.0 cumulative GPA.
President Farley announced that the University recently received a most unique donation from Topeka dentist, Dr. John Davis. He said Dr. Davis is a collector of autographs and has given the institution a collection of autographs of United States Supreme Court Justices. He said the collection has 87 of the 112 Justices.
He reported that Washburn University biology professor, Dr. Lee Boyd, was recently featured on a Discovery television program on the "ultimate guide to horses." She was the expert on the Przewalski Horses.
Dr. Farley circulated a nomination form for the Year of the Kansas Child which the University is co-sponsoring with the Topeka Capital Journal. He encouraged all to nominate a child for the program.
Finally, he reported that the results are in from the 1999 Fall Semester grade reports for the student athletes participating in intercollegiate athletics at Washburn. He said the combined GPA for all student athletes is the same this year as it was last year at the same time, 2.96 GPA.
C. Treasurer's Report
Vice President for Administration and Treasurer, Wanda Hill, first circulated to members of the Board of Regents a report indicating the budget reduction targets for fiscal year 1999-2000. She said this report identifies the sources for meeting the budget shortfall resulting from the lower than expected enrollments for Fall 1999. She also reviewed the revised estimates for the fiscal year based upon some additional revenues such as receipts of prior year's motor vehicle taxes and interest from the Employee Benefits Contribution Fund.
She then reviewed the: 1. Depository Security Transactions, 2. Liquidated Claims Approval - December 1999, and 3. Public Fund Investments. It was moved and seconded to approve the three items as set forth in the agenda item. Motion passed unanimously.
V. New Business
A. Action Items
1. 1999 Audit Reports - Berberich, Trahan & Co., P.A.
Chairperson Blair reported the finance committee is presently being chaired by Regent Dick and asked Mr. Dick to speak on the issue. Regent Dick said the budget/finance committee met with the auditors and financial staff following last month's meeting and said there is "good news and more good news" with respect to the audit report. He said the first of the good news items is that the audit is "an unqualified opinion" which is what we seek in every audit of the University. He said the second comes in terms of the management letter. He said there are two items mentioned in the management letter, both of which are relatively insignificant. He said one is a write-off of student loans of approximately $10,000. He said this does not appear to be recurring and the administration and auditors are comfortable that they have control of this and there will be no repeat. Regent Dick said this is in stark contrast with a report from several years ago where the management letter indicated there was a need to substantially strengthen the management information system report. It was moved and seconded to receive the audit report. Motion passed unanimously.
Regent Dick informed the members of the Board that the University's Bylaws requires that the Board "arrange and supervise an annual audit." He said that while the University has been very happy working with the current auditing firm, Berberich Trahan, over the two decades plus the firm has been performing that service, the budget/finance committee really believes it is prudent to put the annual audit out for competitive bid process for the future years. He said it's rather late in the year for making any changes this year and therefore recommends to the Board of Regents that the institution retain Berberch Trahan for fiscal year 2000 and next year solicit request for proposals from interested accounting firms. It was moved and seconded to retain Berberich Trahan for the fiscal year 2000 audit. Motion passed unanimously.
2. ROTC Program Tuition Waiver
It was moved and seconded to approve the waiver of tuition charge for all basic ROTC courses offered at Washburn. Motion passed unanimously.
B. Consent Agenda
It was moved and seconded to approve the consent agenda. As approved by the Board, the following were approved:
1. Faculty Personnel - Dinneen
The award of the status of Assistant Professor Emeritus to Nancy O. Dinneen upon her retirement June 30, 2000;
2. Faculty Personnel
reduction in status from full-time to half-time for Lois Rimmer, Assistant Dean and Professor in the School of Nursing; a reduction from full-time to half-time for Cindy Hornberger, Associate Professor in the School of Nursing; increase in salary for Mary Ellen Sable by $906 for Spring semester 2000; the appointment of Dr. Jill Lohmeier as half-time lecturer in Psychology at a salary of $7,500; and, change in the contract for Joanne Altman, Associate Professor of Psychology for the Spring 2000 semester with an increase in salary of $1,250 and duties as associate chair effective January 1, 2000;
3. Personnel Actions - Administrative Staff (Musil)
the appointment of Brenda Musil as admissions counselor effective January 13, 2000 at an annual basic salary of $24,504; and,
4. Personnel Actions - Administrative Staff (Nichols)
the appointment of Laurie K. Nichols as Director of Marketing/Promotions for KTWU effective January 13, 2000 at an annual salary of $39,000.
C. Information Items
1. Distance Education and PLAN Update
The Chairperson of the Board introduced Dr. Tim Peterson, Director of the Continuing Education Division, to make a report on the distance education program. Dr. Peterson presented a PowerPoint presentation, copies of the presentation slides are appended to the Minutes.
2. FY 2001 Budget Update
President Farley circulated a document captioned Budget Data for Preliminary Planning outlining some of the data and processes the institution's administration will be following in development of the budget for fiscal year 2001. He said the budget/finance committee would be meeting at 8:30 a.m. on January 13. He said he anticipates presenting to the Board guidelines for the fiscal year 2001 budget at its February 17 meeting.
* White Concert Hall Improvements
It was moved and seconded to add the White Concert Hall Improvement item to the agenda and to approve the award of a contract to Horst, Terrill & Karst Architects in the amount of $81,126 for improvements to the White Concert Hall. There was a good deal of discussion concerning the process by which Horst, Terrill & Karst Architects were selected for the project including the work of the firm with the current acoustical consultant for the White Concert Hall project, and there was confirmation by the administration that the fee negotiated with HTK Architects was consistent with the schedule utilized by the State of Kansas for its remodeling project. Motion passed unanimously.
* Faculty Personnel
It was moved and seconded to approve the appoint of Dr. Gary Forbach as Director of the Washburn Institute for the Study and Practice of Leadership effective January 1, 2000, FTE.50, with an increase in his annual basic salary of $6,000 for the remainder of FY 2000. Motion passed unanimously.
* Item(s) added at the meeting with the consent of the Board.
Without there being further business, the meeting adjourned at 9:23 p.m.
Kenneth P. Hackler
Secretary, Board of Regents