WASHBURN UNIVERSITY OF TOPEKA BOARD OF REGENTS MINUTES January 13, 1999 _____________________________________________________________ I. Call to Order Chairperson Parks called the meeting to order at 7:23 p.m. in the KTWU-TV studio. II. Roll Call Present were: Mr. Blair, Mr. Craig, Mr. Dick, Mr. Engel, Mr. Ferrell, Mrs. Parks, Mr. Roth and Dr. Ybarra. III. Approval of Minutes of December 9, 1998 meeting as circulated It was moved and seconded to approve the Minutes of the December 9, 1998 meeting as mailed. Motion passed unanimously. IV. President's Report President Farley began his report by noting that approximately $57,000 in Garvey Scholarship awards have been made to regional high school students. He said the scholarship is a competitive one with a scholarship being awarded to the ten highest schools from across the state and to four from each region within the state. Dr. Farley announced that Dean of Enrollment Management, Al Dickes, has established the Outstanding Kansas Early Admission Scholarship. He said that there were 21 scholarships awarded this year ranging in amounts from $600- $1,500. Dr. Farley also said that the Finnup Foundation which awards scholarships to residents in Finney County, the Garden City area, has awarded full scholarships to three persons who have committed to come to Washburn in the fall of 1999. He said there has also been an award of the Shaw Scholarship, which is reserved for students who have expressed an interest in professional programs in either law or medicine, awarded to Michelle Tatro. Dr. Farley announced that the next Wake Up with Washburn for February 11 features romance novelist Cathy Maxwell, noting that her appearance here is just prior to Valentine's Day. He said her topic is "Three Things Men Need To Be Happy And The Four Things Women Want." He announced that the Washburn Day at the Capitol is on February 2 and that there will be booths around the Rotunda. He said there will be about 50 students who will be participating, meeting with their local legislators; that WAA Director Chuck Cordt and WAA President Doug Wright will be present with several alums from across the state as will members of the Alumni Legislative Network, the WEA and WAA Board of Trustees and Directors respectively; and, representatives from the Topeka Chamber of Commerce and the Topeka Convention & Visitors Bureau. He said the event will conclude with a reception at the Bradbury Thompson Center that evening. Dr. Farley said Washburn University is sponsoring a leadership program for area Boy Scouts on February 6. This merit badge program is attracting 225 scouts along with 60 leaders. He said there are 40 faculty and staff members who will provide the training for the merit badge program. He said the architectural firm for the Living/Learning Center has provided a pre-design report dated December 23, 1998. He said the administration is reviewing the proposal now and will be sending a copy to members of the Board of Regents. He said the architect is beginning work on the "schematic design" for the project to be presented to the Board of Regents possibly at its February meeting but more likely at its March meeting. He said the proposed Living/Learning Center will be either attached to the Memorial Union or in very close proximity to it. Dr. Farley said that Friday the Governor will be receiving the recommendations from the reorganization task force. He said the task force did not endorse the proposal from the Washburn Board of Regents that it report directly to the proposed coordinating board, but he said he will continue to pursue that option. He said creating the coordinating board will be a positive step for higher education in Kansas. He said he personally feels that it should be more than it is presently proposed but that this is a good first step. V. New Business A. Action Items 1. Proposed Washburn University Revenue Bonds President Farley announced that the administration had prepared a proposed substitute agenda item for V.A.1. which had been distributed at the Regents' places. With the consensus of the Regents, the substitute item, Bond Counsel & Financial Advisor/Underwriter for Living/learning Center was substituted for the original item. It was moved and seconded to approve the appointment of Cosgrove, Webb & Oman as bond counsel and Fahnestock & Co. Inc. as bond financial advisor/underwriter for the issuance of revenue bonds for the proposed Living/Learning Center project. Regent Engel excused himself from the meeting, noting a potential conflict of interest, which had been noted in previous meetings because of his association with Cosgrove, Webb & Oman law firm. It was moved and seconded to table the agenda item. Motion passed unanimously. 2. Voluntary Phased Retirement It was moved and seconded to approve the Voluntary Phased Retirement for Arthur L. Johnson as a .50 FTE position as special project manager for a period ending the later of December 31, 2000 or completion of the Living/Learning Center project. Motion passed unanimously. 3. Modification of the Student Employment Policy It was moved and seconded to approve an amendment to the Student Employment Policy in the Business and Financial Affairs Handbook Section 7.7 authorizing the President to grant exemptions to the policy. Motion passed unanimously. As approved by the Board of Regents, the Student Employment Policy at 7.7(b) has been amended to read as follows: "The President may approve an hourly wage rate in excess of the amount specified in Section 7.2." B. Consent Agenda It was moved and seconded to approve the items set forth in the Consent Agenda. Motion passed unanimously. As approved by the Board of Regents: 1. Coaches' Contracts The contract period for coaches in tennis, golf, baseball and softball has been established as July 1 through June 30; 2. KTWU Audit Report for the Year Ended June 30, 1998 Item was approved as submitted by Berberich Trahan & Co., P.A.; 3. Depository Security Transactions, 4. Liquidated Claims Approval - November 1998, and 5. Public Fund Investments C. Information Items 1. Quarterly Financial Report as of December 31, 1998, 2. Impact of the Year 2000 (Y2K) Problem at Washburn University, and 3. FY2000 Operating Budget Discussion Vice President for Administration and Treasurer, John Moore, made informational presentations as demonstrated in the PowerPoint presentation documents included in the Minutes on the impact of the year 2000 problem at Washburn University, the Quarterly Financial Report as of December 31, 1998 and the FY2000 Operating Budget. It was moved and seconded to adjourn. The motion passed unanimously. The meeting adjourned at 9:16 p.m. ___________________________ Kenneth P. Hackler Secretary, Board of Regents