Agenda Item No. ___________

Washburn University Board of Regents





SUBJECT: Approval of Schematic Design package as submitted by DdY, architects for the Moore Bowl Project.





BACKGROUND:



Moore Bowl has served as the home for Washburn football since its dedication on September 28, 1928, and has a current seating capacity of 7,200. A press box and concession stands were added to the facility in 1963, but were destroyed three years later in the 1966 tornado.



After the 1966 tornado, two metal prefabricated buildings were installed for the press box and a President's box in 1969 and 1982, respectively. These buildings have no central heat or air, and are no longer adequate to serve the needs of the University. In addition, the doors for the boxes, restrooms and concession stands do not meet current ADA requirements.



The structures that comprise Moore Bowl need to be upgraded to meet current operational needs. Those facilities are in deteriorated condition, do not meet appropriate building codes and do not meet current ADA requirements. Additionally, on an otherwise attractive and functional campus, the poor condition of the Moore Bowl facilities creates a negative image which should be remedied.



Approximately two and one-half years ago, Athletics began an informal investigation of how improvements to Moore Bowl could address these needs. Since that time, a more active study has taken place. The Moore Bowl Renovation Committee was formed in February 2000 to define and plan for this project. A statement of need with preliminary cost estimates was developed by that committee and presented to the Board in July 2000.



At its July 2000 meeting, the Board of Regents approved testing the viability of fundraising for this project in accordance with the Capital Projects Development Process approved by the Board in February 2000. This project was also contained in capital improvement information presented to the Board of Regents' Committee of the Whole at its meeting on January 27, 2001.



On June 13, 2001, the Board of Regents approved the hiring of Devine deFlon Yaeger, Inc. (DdY) to design the renovation of Moore Bowl. That process began in concert with the Moore Bowl Renovation Committee in August 2001 and continued through the Fall. From these meetings, the architect was guided by the "vision" defined by the committee. However when costs were calculated in November 2001, the proposed project approached nearly $7 million.



As a result, immediate action was taken to cut in all areas necessary to produce a project within budget. This interactive process resulted in the project presented in the attached documents for a total project cost of $4.25 million.











DESCRIPTION:



The project will replace the existing press box on the west side of the Stadium with a new, three story structure consisting of a Concourse Level, Suite Level, and Press Level. The Concourse Level is at grade and consists of ADA-compliant public restrooms, a concession stand, access/egress stair towers, an elevator and hospitality room. The hospitality room is designed as a multi-purpose space that can be used as a classroom, meeting room, or social room for the University and the Topeka community. During football games, the room will be designated as a gathering/hospitality room for the boosters who have purchased 360 reserved seats in front of the pavilion. In addition, ADA-compliant viewing seats will be added.



The second level or Suite Level contains the University suite and six suites for members/businesses to purchase for the season. Each member suite contains ten stadium seats (on tiered risers) and an additional five seats at the counter behind. Each suite occupant will be required to purchase tickets for the game in addition to the box purchase. The University suite will be for the President's use and will seat 16 in stadium seats with additional seating at tables behind and have a capacity for over 100 additional guests in the suite and hospitality room. The hospitality room will have restricted use by the suite-holders during game day, but like the room on the concourse level can be used by the University as a classroom or meeting space at other times. Included will be a beverage/food serving area, prep kitchen, restrooms and storage.



The third level is the press level consisting of visiting and home coach boxes, along with TV/Radio, press, PA/Stats, and Camera/Film boxes.



In addition to the west side pavilion, the project includes a new entry plaza/canopy/pavilion at the northwest portion of the bowl. Included in this are a ticket office, ADA-compliant restrooms, and a souvenir sales area. Development of the north bowl includes new fencing and an expanded plaza area at the north entry. The east entry improvements include new fencing, new concourse paving and the addition of ADA-compliant restrooms. ADA-compliant seating areas will also be added to visitor-side seating.



Included in the project, but to be funded separately by the University with work to be done by the University, is the removal of the existing President's box and the elimination of the toilet shack on the visitor's or east side. Rough estimates for this work are $50,000. The removal and relocation of the trash yard and the removal of the football equipment storage areas on the southwest side of the stadium is pending a decision on siting of the new Art building and the Fitness Center and is estimated to cost an additional $50,000.



The improvements proposed for Moore Bowl will enhance the appearance of the central part of the University campus, enhance student life and relationships with Washburn's students, faculty, staff and surrounding communities.









FINANCIAL IMPLICATIONS:



Total project is $4.35 million including $4.25 million for the project being designed by Devine deFlon Yaeger, Inc. and $100,000 in ancillary projects described previously. Two million dollars of the budgeted $4.25 million in improvements, which includes architecture fees, developmental costs and interior furnishing will be provided from the University through bond funding already executed. The balance will be funded by fundraising conducted jointly by the Athletic Department and Washburn Endowment Association. The on-going operating costs will be funded from existing plant operation funds.





RECOMMENDATION:



President Farley recommends the Board of Regents approve the project as described for Moore Bowl in the amount of $4.35 million. Additionally, it is recommended the architects be authorized to conclude the Schematic Design phase of the project, and begin the Design Development and Construction Documents phases. The Board will review and approve the project again at the conclusion of the Construction Documents phase upon receipt of a favorable fundraising report and authorize the project to be bid sometime in late Spring/early Summer.









______________________________ _______________________________

Date Jerry B. Farley, President




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