WASHBURN UNIVERSITY OF TOPEKA

BOARD OF REGENTS

MINUTES

January 18, 2002

_________________________________________________________________________________



I. Call to Order



Chairperson Dick called the meeting of the Board of Regents to order at 3:14 p.m. in Room 221 of the Petro Allied Health Center.



II. Roll Call



Present were: Mrs. DeBauge, Mr. Dick, Mr. Engel, Mr. Etzel and Mr. Roth.



III. Approval of Minutes of December 12, 2001 meeting as mailed



It was moved and seconded to approve the minutes of the December 12, 2001 meeting as mailed. Motion passed unanimously.



IV. Officer Reports



A. Chair's Report



Chairperson Dick said the morning edition of the Topeka Capital Journal reported that the chairman of the Kansas Board of Regents, Clay Blair, had been quoted as saying he had asked to attend the January Washburn Board of Regents meeting, but wasn't given that opportunity. Chairperson Dick said that earlier we had anticipated the agenda for the January meeting would not be a heavy one, but during review of the agenda with Vice-Chair Engel and members of the administration it turned out we were confronted with a much longer agenda than had been anticipated. He said various options how the Board might accommodate his request were considered., but there was no time to afford him an adequate forum.



B. President's Report



President Farley noted that today [January 18, 2002] was the last formal day for enrollment for the Spring 2002 semester and that classes will officially begin with Saturday classes on January 19. He said otherwise classes will begin for the remaining student body following the Martin Luther King holiday which is January 21. He said the preliminary numbers from enrollment are showing an increase in student credit hours, tracking well with the Fall enrollment increase. He said overall it appears to be very positive.



Dr. Farley reported that the Kansas Board of Regents received a proposal for legislation amending the provisions of Senate Bill 345 creating the newly constituted Kansas Board of Regents. He said we had received the proposed changes mere days in advance os the Wednesday, January 16, Kansas Board of Regents meeting. He said he will be reviewing the proposal in some detail this week and will meet with the executive director of the Kansas Board of Regents, Dr. Wilcox, early next week following the holiday.



C. Treasurer's Report



Vice President for Administration and Treasurer, Wanda B. Hill, presented the information in agenda item IV.C.1. Depository Security Transactions - December, 2. Liquidated Claims Approval - December 2002, and 3. Public Fund Investments - December 2001. It was moved and seconded to approve the report.



D. Committee Reports



Budget/Finance Committee:



Vice-Chair Engel reported that the Budget/Finance Committee conducted its meeting on January 18 and indicated there would be a need for two executive sessions of the Board of Regents to discuss a legal matter and also a matter relating to the acquisition of real property.



It was moved and seconded to recess to Executive Session for the purpose of consultation with the attorney for the body and to reconvene Room 221 of Petro Allied Health Center at or before 3:42 p.m. Motion passed unanimously. The Board recessed to Executive Session at 3:22 p.m.



Regent Parks arrived at 3:33 p.m.



At 3:38 p.m. the Board reconvened in open session, noting it had been in Executive Session for the purpose of discussing a legal matter in consultation with the attorney for the body and that no action was taken. It was moved and seconded to recess to Executive Session for the purpose of preliminary discussions relating to the acquisition of real property and to reconvene in open session at 3:55 p.m. Motion passed unanimously. The Board recessed to Executive Session at 3:39 p.m.



At 3:55 p.m. the Board reconvened in open session in Room 221 of Petro Allied Health Center and noted that it had been in Executive Session for the purpose of preliminary discussions relating to the acquisition of real property and that no action had been taken.



Vice-Chairperson Engel reported that at its meeting on Thursday, January 17, the Budget/Finance Committee discussed the upcoming budget for fiscal year 2003. He said it was the consensus of the committee the administration and Board should wait a bit longer moving forward with proposals for formulating the FY 2003 budget until there is a better indication of funds the University may receive from the State of Kansas as an appropriation. He said the administration has made no recommendation yet regarding salary on account of the current budget situation facing the state of Kansas. He said the enrollment projections for the upcoming budget would be the enrollment for what we have experienced this year. He reported the committee believes we should defer doing anything that relates to any proposed tuition increase until after the Kansas Board of Regents has acted. He reported it may be June until we know what the numbers will be. He said if we defer making decisions at this juncture, it will help us do a better job as we better information later in the Legislative Session.







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V. New Business



A. Actions Items



* 2. Television Broadcast Tower for KTWU



It was moved and seconded to approve award of a contract to Radian Communication Services in the amount of $899,480.00 for the purchase and installation of a new broadcast tower for KTWU and replacement of the existing tower. Motion passed unanimously.



* Agenda V.A.!. was moved back in the agenda to accommodate personnel from Devine deFlon Yaeger Architects.



1. Approval of Schematic Design package as submitted by DdY, architects for the Moore Bowl Projects



It was moved and seconded to approve the Moore Bowl improvement project as described in agenda item V.A.1. and to authorize the architects to conclude the schematic design phase of the project and begin the design, development, and construction documents phases. Motion passed unanimously.



Vice President for Administration and Treasurer, Wanda Hill, introduced Carl Yaeger of Devine deFlon Yaeger, who have been retained as architects for the project. Mr. Yaeger made a presentation of the schematic design contemplated to members of the Board of Regents. In response to questions from the Chair concerning the west wall of the structure as being glass and thus potentially subject to large heat gain, Mr. Yaeger reported that the glass wall will have a low e coating system; that window treatment for the west wall is included in the budget; and, that the meeting rooms are isolated from the wall.



In response to a question from Regent Blair concerning the status of the field within Moore Bowl, Mr. Yaeger reported that the project contemplated presently does not include any change in the current field although he said they may change some perimeter draining of the field in part of this project.



President Farley interjected that the project does not preclude soccer from being played inside the bowl in the future. He said we anticipate finishing this project and then move on to that one.



Mr. Yaeger reported that the project cost contemplated and shown in the schematic design presentation were performed by Turner Construction and that the project contemplates about 20,000 squage feet at the cost of approximately $150-$160 per square foot.



Finally, in response to a question whether the design meets our needs and program statement, the response was in the affirmative; and, Dr. Farley said the administration feels very good about the work to date and that the concept and schematic design meet all of the functional requirements.









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3. Change Orders - Memorial Union



It was moved and seconded to approve the change orders for the Memorial Union building as outlined in agenda item V.A.3. Motion passed.



As approved by action of the Board of Regents:



General Contract - McPherson Contractors, Inc.

1. PR-24, PCO-32: Modify exterior handrail returns. A net increase of $1,024.00 was approved by the Board at its December 2001 meeting. Subsequent to the meeting, the architect agreed to pay for this modification. Net decrease: ($1,024.00).

2. PCO-37: Miscellaneous electrical work requested by the owner. Net increase: $707.00.

3. PCO-38: Relocate mop sink to Storage-118 (where floor machine will be stored). Net increase: $2,192.00.

Net contract change: Increase: $1,875.00

No change contract completion date - February 28, 2002

Contract - Star Signs & Graphics, Inc.

1. Add two (2) 1'-11" x 13" menu boards in Corner Store. Net increase: $2,210.00.

2. Add one (1) 1'-7" x 13" menu board for Union Market. Net increase: $1,025.00.

3. Add three (3) 13" x 20" M-1 type menu boards for Union Market. Net increase: $780.00.

Net contract change: Increase: $4,015.00

No change contract completion date - February 28, 2002



B. Consent Agenda



It was moved and seconded to approve the Consent Agenda. Motion passed unanimously.



As approved by action of the Board or Regents:



1. Personnel Actions - Administrative Staff: Thornburgh

hiring of Rhonda L. Thornburgh in the new position of System Specialist, Financial at an annual salary of $47,004;

2. Personnel Actions - Administrative Staff: Griffin

reallocation of duties of Linda Griffin from classified to administrative System Specialist, Human Resources at an annual salary of $38,004;

3. Academic Sabbaticals - 2002-2003

academic sabbaticals granted for the 2002-2003 academic year to: Prof. Judy Diffley, Fall 2002; Asst. Prof. Pat Mower, Fall 2002; Prof. Jorge Nobo, Spring 2003; Prof. Steven Ramirez, Fall 2002; Prof. A. Allan Riveland, Spring 2003; and, Asst. Prof. Cecil Schmidt, Spring 2003.







_______________________

Kenneth P. Hackler

Secretary, Board of Regents













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