WASHBURN UNIVERSITY OF TOPEKA
BOARD OF REGENTS
January 20, 1996
I. Chairperson Roth called the meeting to order at 8:47 a.m. in the Kansas Room of the
II. Present were: Mr. Dick, Mr. Felker, Mr. Ferrell, Mr. Maag, Mrs. Parks and Mr. Roth.
President Thompson introduced Dr. Robert Zemsky, a member of the University of
Pennsylvania faculty and of the Board of Trustees of Franklin and Marshall University. Dr.
Zemsky spoke of his experience as a faculty member and university trustee. He said there
are three fundamental things that a board of trustees needs to do. As outlined by Dr.
Zemsky, they are: (1) To begin analysis of the "reinvestment rate" indicating there is a need
to get the investment rate up; normally, by spending less on salary and benefits. (2) To
examine what the university is doing about the systematic acquisition of technology,
suggesting that for an institution of the size and scope of Washburn University that it should
be thinking in terms of partnering with business venture or vendors, networking instead of
attempting to become an independent player. (3) To ensure that the institution designs an
educational experience that will work in meeting demand. He indicated that these demands
and changes in educational experience will result or force reconfiguration of the institution.
* Mr. Maag departed the meeting at 9:30 a.m. and returned at 10:30 a.m.
III. It was moved and seconded to approve the Minutes of the December 13, 1995 meeting
amended to show in IV. New Business the appointment of an ad hoc Board of Regents
budget committee comprised of Mayor Felker and Mr. Maag.
President Thompson noted the arrival of Mr. Jerry Wittmer, Mr. Ed Carpenter and Mr. Vernon
Johnson. President Thompson asked that Mr. Wittmer bring the Board of Regents up to date
on the status of his proposed project.
Mr. Wittmer indicated that there had been two meetings involving University personnel and
persons representing Mr. Wittmer's interests. Mr. Wittmer indicated that the meeting had led
to a consensus of opinion that, if the project goes forward, the first phase ought to be
comprised of the activity center located on the north side of Durow Drive, north of the
existing family student housing, with three units as shown on the proposed site plan on the
west side of the family housing. Mr. Wittmer indicated that the project is not designed to
accommodate family housing. Mr. Wittmer then introduced Mr. Ed Carpenter, who is his
lawyer for this project.
(1) Mr. Carpenter outlined that the party selected in the lease prepared by him is First
Financial Trust. Among the reasons cited by Mr. Carpenter for selecting First Financial
Trust is that it is a sub-chapter S corporation having excess of $1 million value now
which could be used for the benefit of the project.
(2) The term of the agreement has been 40.5 years, which he reported is necessary to fully
utilize the depreciation schedule presently, which is a 39 year period, over the span of
these 40.5 academic terms.
(3) He said that the net cash flow resulting from the project will be placed with the
International University Endowment Association but that the University would pick the
(4) He reported that the taxes and assessments, if any, on the project will be borne by First
(5) He reported that the agreement as drawn provides for full replacement insurance to be
placed on the project.
(6) The tax benefits deriving from the project will derive to First Financial Trust.
(7) He reported that the lessee will be able to mortgage the leasehold estate and will
perform all the duties pertaining thereto.
(8) The utilities will be paid by the lessee and the units will be operated by a management
team appointed by First Financial Trust.
(9) The project will be insured by First Financial Trust, providing full coverage for fire and
casualty which will be adjusted from time to time as necessary.
(10) There is an early termination provision which would permit the institution to, at any
time during the 40.5 year period, to terminate the lease by purchase option, retiring the
indebtedness on the project.
(11) There is a provision for termination of the agreement in the event of the death of Jerry
and Sandy Wittmer. He indicated that they are exploring the possibility of providing for
a term insurance policy to provide sufficient death benefit to retire the indebtedness on
the property in the event of their demise.
He also said that Bartlett and West has been retained to perform a property survey to be able
to describe the property in the lease agreement. He said he hoped to have the revised draft
to the University's counsel on Monday, January 22, 1996.
IV. New Business
A. Proposed 1996-97 Classified Compensation Schedules
It was moved and seconded to approve the proposed 1996-97 Classified
Compensation Schedule (A) to become effective July 1, 1996. Motion passed
B. FY 1995 KTWU Annual Audit
It was moved and seconded to approve the financial report for the period ended
June 30, 1995 and the audit report performed by Berberich Trahan & Co., P.A.
Motion passed unanimously.
C. Garvey Chiller Rebuilding and Refrigerant Conversion
It was moved and seconded to approve the award of a contract to McElroy's Inc.
in the amount of $51,115.00 for the rebuilding and refrigerant conversion of the
Garvey Fine Arts Center building chiller. Motion passed unanimously.
It was moved and seconded to approve the revisions to the University's court
leave policy to take effect immediately as set forth in agenda item IV.D.1.
Motion passed unanimously.
E. Criminal Justice Program Renewal
Vice President for Academic Affairs, Dr. Sheley, updated the Board on the current
status of the University's Bachelor of Science in Criminal Justice which is approved
to be offered at Johnson County Community College.
1.Academic Sabbaticals, FY 1997
It was moved and seconded to approve the award of academic sabbaticals for
fiscal year 1997 as set forth in the agenda item. Motion passed unanimously.
As approved by the Board of Regents, the following persons have been awarded
academic sabbatical leave for fiscal year 1997 as shown:
David E. Pierce, School of Law, Spring, 1997; William A. Everett, Dept. of
Music, CAS, Spring, 1997; Ross E. Johnson, Dept. of Biology, CAS, Fall, 1996;
Ronald C. Griffin, School of Law, Fall, 1997; Russell A. Jacobs, Dept. of
Philosophy, CAS, Spring, 1997; Mary Alice Hines, School of Business, Fall,
1996; Mary Sheldon, Dept. of English, CAS, Spring, 1997; Bruce M. Zelkovitz,
Dept. of Sociology/Anthropology, CAS, Spring, 1997; and Don E. Phillips, Dept.
of Speech Communication, CAS, Fall, 1996.
Chairperson Roth noted that the item had been removed from the agenda.
H. 1., 2., 3. and 4.
It was moved and seconded to approve the Depository Security Transactions, Public
Fund Investments and Liquidated Claims as set forth in agenda items IV.H.1.
through 4. Motion passed unanimously.
I. FY 1997 Revised Budget Guidelines
Vice President Mosiman presented the FY 1997 Revised Budget Guidelines dated
January 10, 1996 indicating that the proposed guidelines had been adopted by the
University Budget Committee in response to the Governor's recommendations for
state aid in FY 1997. Mr. Maag, on behalf of the ad hoc Board of Regent Budget
committee, presented its Revised FY 1997 Budget Proposal for the guidelines for
FY 1997. It was moved and seconded to approve the revised budget guidelines
submitted by the ad hoc budget committee. Motion passed unanimously.
As approved, the FY 1997 Budget Guidelines include a 1% salary pool to be funded
by $160,000 from the Washburn Endowment Association in the "Total Return
Concept" and $40,000 from $294,072 in "Contractuals" funded; 2% increase in
OOE and a $3 increase in undergraduate resident tuition.
* Alcoholic Liquor/Cereal Malt Beverage
It was moved and seconded to approve the revisions to the University's policy on
alcoholic liquor/cereal malt beverages as set forth in the handout agenda item
effectively immediately. Motion passed unanimously.
* Faculty Personnel
It was moved and seconded to approve the appointment of Dr. Robert Soppelsa as
Director of the Mulvane Art Museum effective January 1, 1996 at an increase in annual
basic salary of $1,000 per month through the month of June 1996. Motion passed
It was moved and seconded to approve the appointment of Richard Reicherter as a part-
time (FTE.27) for the Spring semester in the School of Business at a salary for such
period of $4,632.00. Motion passed unanimously.
It was moved and seconded to grant an exception to the University's compensation
policies for administrative employees to permit Mr. Pat Grogan to teach one section of
Mass Media MM110 Introduction to Broadcast Production at an additional salary for
such class of $1,500.00. Motion passed unanimously.
It was moved and seconded to recess to Executive Session for a period not to exceed 15
minutes for the purpose of discussing a personnel matter and to reconvene in open session
thereafter at 12:15 p.m. in the Kansas Room of the Memorial Union. Motion passed
unanimously. The Board recessed to Executive Session at 12:00 p.m. At 12:15 p.m. the
Board reconvened in open session in the Kansas Room.
It was moved and seconded to recess to Executive Session for a period not to exceed 45
minutes for the purpose of discussing a personnel matter and to reconvene at the conclusion
thereof at 1:00 p.m. in open session in the Kansas Room of the Memorial Union. Motion
At 1:00 p.m. the Board of Regents reconvened in open session in the Kansas Room of the
Memorial Union and began its Retreat agenda.
The University's Executive Director of Planning, Dr. Sheldon Cohen, made a presentation
concerning Washburn University's Mission Statement noting some proposed revisions to the
statement. The changes substitute the word "metropolitan" for the word "urban" in four
places in the statement; the words "in the learning/teaching process" added to the second
sentence in the first paragraph of the statement; and, the sentence "an intensive advising
system compliments the educational program" has been added to the second paragraph of the
Mission Statement. It was moved and seconded to approve the Washburn University Mission
Statement as revised and included in the Board Retreat publication dated January 20, 1996.
Motion passed unanimously.
Dr. Cohen outlined the goals set forth in the Retreat document under the tab "Goals" and also
the proposed Institutional Outcomes and Their Measurements found under the tab
"Institutional Outcomes." Dr. Cohen requested that members of the Board of Regents provide
to him within the next two weeks any suggestions they may have for revision, deletions,
additions, etc. to the proposed Institutional Outcomes and methods of their assessment so
that the document may then be revised and presented to the faculty for its review and
approval. Dr. Cohen noted that this document will be used in the North Central Association
reaccreditation of the University.
The University's Director of Institutional Research, Mr. Al Dickes, made a presentation
concerning the Washburn University Environmental Analysis found under the tab
"Environmental Analysis" in the Retreat publication, as well as the Management Indices found
under the caption "Management Indicators." The Board requested that Mr. Dickes send to
them the actual survey document which is used for conducting the surveys of graduates as
well as the last survey results.
The University's Vice President for Academic Affairs, Dr. Wayne Sheley, made a presentation
of the program priorities, shown under the tab "Program Priorities" in the Retreat publication,
which had been developed and approved by the review program and planning committee. Dr.
Sheley noted that the items under 'B. Areas of Future Special Interest' are in priority order,
while those under 'C. Areas of Future Interest' are not.
Mayor Felker then made a presentation to the Board of Regents concerning the Board of
Regents Ad Hoc Committee on Finances, Mayor Felker and Ms. Parks, prepared for review of
potential revenue enhancement for the institution. In his presentation, Mayor Felker noted a
variety of items which might appear to be possibilities for increased revenues for the
University. Among those mentioned were: increase in state aid; increase in property tax mill
levy; increases in endowment income; change in the tuition structure of the institution
permitting a two-tiered tuition; unrelated business income; state affiliation; state sales tax
revenue; reduction in staffing; increase in number of hours of operations including perhaps a
change in the current academic year from semester to perhaps quarters, trimesters, blocking,
and total number of hours for degree; changes in awarding degree programs such as public
administration or international programs; athletics and the methodology of employment of
coaches; recruitment of students; more programs, locations, etc.; sales tax. Mayor Felker
indicated that, following a look at these various possibilities, it was determined that at present
it would seem that a proposal to adopt a quarter cent sales tax for the institution, coupled
with a reduction of ad valorem taxation, might serve as a method for improving the
University's revenue picture.
Following a good deal of discussion it was determined that a sales tax, as proposed by the
ad hoc committee and administration assisting, option of a quarter cent might be a good
vehicle. It was the consensus of the group that the University should "test the waters" for
such a proposal in discussions with members of the Shawnee County Legislative Delegation.
Contact will be made by Mayor Felker and Mr. Monical, Director of Governmental Relations.
The Board of Regents meeting adjourned at 4:15 p.m.
Kenneth P. Hackler
Secretary, Board of Regents