WASHBURN UNIVERSITY OF TOPEKA

BOARD OF REGENTS

COMMITTEE OF THE WHOLE

MINUTES

February 17, 2000

_______________________________________________________



1. Call to Order



Chairperson Blair called the meeting to order at 3:10 p.m. in the Lincoln Room of the Memorial Union. Present were: Mr. Blair, Mr. Dick, Mr. Engel, Mr. Goossen and Mr. Roth.



2. School of Business Update



President Farley introduced the dean of the School of Business, JulieAnn Mazachek, who proceeded to give a report to the Regents concerning the progress being made by the business school for accreditation by the American Assemblies of Colleges and Schools of Business. Dean Mazachek said they have been reviewing the academic programs and its operations and they will be proposing changes in the near future regarding its administrative structure. She said that, in December, a consultant came into the school and reviewed the qualifications of faculty. She reported that the AACSB accreditations standards require that 90 percent of the school faculty must be "academically qualified" not only by terminal degree qualifications but also current and recent academic activity. She said they intend to be meeting that standard by 2001. She reported that an AACSB consultant will be on campus next week to review the School of Business plan towards seeking AACSB accreditation. She said that the school is moving about five months faster than they had earlier anticipated and they are currently planning on sending in application for candidacy by March 15 of this year. Dean Mazachek said that the current plan is to spend the next two years engaging in documenting activities with the 2002 academic year being a self-evaluation year and the AACSB accreditation team visitation in 2003.



3. Capital Projects Update



Vice President for Administration and Treasurer, Wanda Hill, circulated to members of the Board of Regents a packet including a five year history of the Debt Retirement and Construction Fund, a five year estimate of major maintenance funding requirements for the campus, a listing of the capital improvement maintenance projects for FY 2000, a 7-year look forward description of capital projects-physical improvements and enhancements, and a description of the development process for capital projects development.



NOTE: Mayor Wagnon arrived at 3:20 p.m.; Mrs. Parks arrived at 3:30 p.m.; and, Mrs. Lee arrived at 3:40 p.m.



There was consensus that in the development process there likely should be some involvement by a regent in or around step 3 and indications throughout appropriate places where the administration makes their report to the Board of Regents. President Farley reported to the Board on four potential projects: a Mulvane/Art Department improvement, a proposed student fitness/wellness center, improvements to Moore Bowl and improvements to Lee Arena.



4. Budget Guidelines Discussion



Vice President for Administration and Treasurer circulated to members of the Board of Regents a copy of a report given to the Board at its January 12 meeting containing budget data for preliminary planning; a copy of a salary survey for administrative staff - executive summary; faculty compensation proposal - one year update; a faculty compensation proposal; and, a document containing various data related to faculty and staff merit pay raises, sales tax information, tuition and student activity fee information. There ensued a discussion during which Dr. Farley indicated that while current projections are for stable enrollment, the FY 2001 budget will include a $200,000 contingency to offset any future softening in enrollment. The contingency is based upon the trend in enrollment for the past several years. He reported that the budget also annualizes the reduction made this year due to softening in enrollment. President Farley discussed his proposal for a merit and super merit pay program for faculty and staff and for proposed increase in tuition/fees for the next budget.



The Committee of the Whole adjourned at 5:58 p.m.

_______________________

Kenneth P. Hackler

Secretary, Board of Regents



WASHBURN UNIVERSITY OF TOPEKA

BOARD OF REGENTS

MINUTES

February 17, 2000

_______________________________________________________



I. Call to Order



Chairperson Blair called the meeting of the Board of Regents to order at 7:04 p.m. in the Kansas Room of the Memorial Union.



II. Roll Call



Present were: Mr. Blair, Mr. Craig, Mr. Dick, Mr. Engel, Mr. Goossen, Mrs. Lee, Mrs. Parks, Mr. Roth and Mrs. Wagnon.



III. Approval of Minutes of January 12, 2000 meeting as circulated



It was moved and seconded to approve the minutes of the January 12, 2000 meeting as circulated. Motion passed unanimously.



IV. Officer Reports



A. Chair's Report



Chairperson Blair said he had no report but would remind his colleagues on the Board that a series of luncheons is being held with members of the Board and staff on campus. He said he would renew his invitation to members of the Board to join those sessions whenever possible. He also introduced to the Regents Susie Hoffman who is the new director for the Washburn Alumni Association.



B. President's Report



President Farley reported he's testified on three separate occasions this week before various bodies at the Kansas Legislature. He said it's been interesting as the higher education institutions have locked arms and joined in chorus on testifying with respect to provisions dealing with Senate Bill 345. He said all are urging adoption of a unified budget and reported that cooperation among all of them has been absolutely wonderful.



Dr. Farley updated members of the Board on provisions of House Bill 2476 which provides for state matching dollars to gifts made to public higher education institutions in the state of Kansas. He said when the bill was first introduced last year, and passed by the House of Representatives, the program was limited only to donations made to the six state higher education institutions. He said an amendment will expand the program to include all public post-secondary educational institutions.



He reported that the University recently held a Wake Up with Washburn featuring Lisa Heitz. He said there were 200+ persons in attendance to hear Mrs. Heitz talk about her books related to ghost stories. He said that Mrs. Farley hosted legislative spouses for the event.



Dr. Farley reported that the University held its second Boy Scout merit badge challenge recently on the University's campus. He said they had a great turnout with over 300 scouts and leaders . He said the event was superbly organized.



He reported that the WEA president, Jerry Clevenger, recently made a call in San Antonio which resulted in a gift of $250,000 for the Living/Learning Center project. The gift, made by Jack and Laura Richland, brought the private fundraising total to the $3 million mark. $3 million was the amount originally contemplated as being part of the private gifts for the project. He added, however, that there are still persons interested in making contributions for the center and there are still support opportunities for the project. He commended the efforts of Mr. Clevenger and members of the Washburn Endowment Association staff, Charlotte Adair, John Hunter, Randall Scott and Mr. Clevenger. He said the fund raising total was accomplished in a nine month period which is very unusual. He also added that as part of the $3 million total, $50,000 recently came from Morris Communication.



C. Treasurer's Report



Vice President for Administration and Treasurer, Wanda Hill, presented the 1. Quarterly Financial Report for the period ended December 31, 1999. She said the E&G budget should have a positive operating result of approximately $590,000 which is only one percent of the total University budget.



2. Liquidated Claims - January 2000

3. Depository Security Transactions

4. Public Fund Investments



It was moved and seconded to approve the Liquidated Claims, Depository Security Transactions and Public Fund Investments as shown in the agenda items. Motion passed unanimously.



V. New Business



A. Action items



1. Interlocal Agreement for Neighborhood Revitalization Plan



It was moved and seconded to approve the entering of a new Interlocal Agreement for the City's amended Revitalization Plan. Motion passed unanimously.



2. Policies



a. University Alcohol Policy



It was moved and seconded to amend the University's Alcohol Policy as proposed. Motion passed unanimously. As amended by the action of the Board, 4.2 and 5.4 of the University's Alcohol Policy read as follows:



"4.2 Alcoholic liquor/cereal malt beverages may be served and/or consumed at an event only in or on the following designated areas:



(a) President's residence and adjacent grounds;

(b) International House;

(c) White Concert Hall foyer;

(d) Mulvane Art Museum and Mulvane Art Museum foyer;

(e) lobby area adjacent to the Union Station and the Washburn, Lincoln, MacVicar, Boswell and Crane Rooms of the Memorial Union;

(f) the Bradbury Thompson Alumni Convocation Center; and,

(g) the lobby area adjacent to Libation Station, the lobby area adjacent to the administrative offices of the Law School building; and,

(h) all outdoor areas of the University's campus; provided, however, the sponsoring organization shall designate and identify, subject to approval by the President, a specified area within which the consumption of alcoholic liquor/cereal malt beverage shall be limited."



"5.4 The person/sponsoring organization shall ensure that the persons in attendance at an event shall not carry alcoholic and/or cereal malt beverages outside the area in which they are being served. When alcoholic liquor/cereal malt beverages are being served in an outdoor area described in Section 4.2(h), the person/sponsoring organization shall be required to have the University's Physical Plant, as a special service, physically mark such designated space with a temporary enclosure and signage restricting the possession and consumption of alcoholic liquor or cereal malt beverage within the space so marked. Physical Plant will provide at cost signage for use in buildings restricting the possession and consumption of alcoholic liquor/cereal malt beverage to the room(s) for which permission has been granted."



b. Architect Selection Policy



It was moved and seconded to approve the proposed policy statement regarding selection of architects. Motion passed unanimously. As approved by the Board, the following policy was adopted.



It is the policy of Washburn University, except for emergency procurements or contracts within the administration's contract authority, to publicly solicit proposals for architect-engineer, construction management, and land surveying services and to negotiate contracts for such services on the basis of demonstrated competence and qualification for the particular type of services required at fair and reasonable prices.



3. Personnel



a. Item was Withdrawn



b. Phased Retirement - Donald Yelen, and c. Phased Retirement - Delphine Yelen



It was moved and seconded to approve the Voluntary Phased Retirement agreements for Drs. Donald and Delphine Yelen. Motion passed unanimously.



d. Faculty Personnel - Cohen



It was moved and seconded to honor Dr. Shel Cohen with the title Professor Emeritus. Motion passed unanimously.



e. Academic Sabbaticals - 2000-2001



It was moved and seconded to approve the award of academic sabbaticals for the academic year 2000-2001. Motion passed. Mayor Wagnon abstained.



As approved by the Board, the following faculty were awarded sabbaticals:



Professor Steve Cann, Fall 2000; Associate Professor Loretta Moore, Spring 2001; Associate Professor Jack Decker, Fall 2000; Professor Paul Prece, Spring 2001; Associate Professor Nancie Palmer, Fall 2000; Professor William Wagnon, Spring 2001; Professor Linda Elrod, Spring 2001; Professor James Wadley, Spring 2001; and, Associate Professor Susan Miller, Fall 2000.



4. Award of Contract for Living/learning Center



It was moved and seconded to award contracts for the mechanical, electrical and general contractors set forth in the agenda item and to authorize the administration to expend the contingency fund of $522,795 subject to the administration's contract authorityy.



Without objection, the motion was divided into two questions. The motion on award of contracts for the mechanical, electrical and general work on the Living/Learning Center project passed unanimously.



As approved by the Board, the following contracts were awarded to: mechanical - Piping Contractors, $2,772,985; electrical - Torgeson Electric, $1,303,500; and, general - McPherson Contractors, $10,192,806. The award to Torgeson Electric includes a set-aside, or "allowance," of $210,444 for temperature control system.



A substitute motion regarding the contingency fund was made as follows: that the administration be allowed to have flexibility to enter into change orders up to $25,000 with approval from either the Chair or Vice-Chair with report to the Board at the meeting following such change order. Motion passed unanimously.



5. Capital Fundraising Priorities



It was moved and seconded, at the Board of Regents request the WEA to: continue fund raising efforts for the Living/Learning Center, White Concert Hall, KTWU, School of Law, Departmental Athletics and Leadership scholarships; also, test the viability of the Mulvane Art Department, student fitness center, Lee Arena and Moore Bowl projects and advise the Board of its findings. Motion passed unanimously.



6. FY 2001 Budget Guidelines



V.A. 6 FY 2001 Budget



1. It was moved and seconded to increase the current resident, undergraduate tuition $4 per student credit hour and to authorize the administration to explore restructuring of the current tuition/fee schedule. Motion passed with Mr. Engel abstaining.



2. It was moved and second that the budget guidelines for the FY 2001 salaries for all employees be based solely on merit and include an overall increase for faculty of six percent (6%) and for non-faculty employees of three percent(3%) and that the administration develop proposals for resolving specific issues regarding certain entry and assistant professor level salaries. Motion passed unanimously.



3. It was moved and seconded that the FY 2001 budget include a $200,000 contingency for potential enrollment shortfalls. Motion passsed unanimously.



With there being no further business, the meeting of the Board of Regents adjourned at 8:50 p.m.

_______________________

Kenneth P. Hackler

Secretary, Board of Regents


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