BOARD OF REGENTS
                             February 18, 1998
  I.  Chairperson Parks called the meeting to order at 6:05 p.m. in the Kansas Room
      of the Memorial Union.
  II. Present were:  Mr. Craig, Mr. Dick, Mr. Engel, Mr. Ferrell, Mrs. Parks, Mrs.
      Porter, Mr. Roth, Mrs. Wagnon and Mr. Ybarra.
  III.  It was moved and seconded to approve the minutes of the January 20, 1998
        meeting as circulated.  Motion passed unanimously.
  IV. President's Report
   President Farley announced that the last regular season home game for both
   mens and womens basketball teams was tonight.  He said he hoped that the
   arena would be full because the University's Athletics Department had made
   special efforts to get out the students and alumni for the game.  He said the
   Athletics Department provided tickets to area businesses to allow alumni to be
   able to attend.  He announced that if the mens team won tonight and Saturday
   night the University would receive the opportunity to host one of the district
   playoff games.
   He announced that on February 14, 1998 the University honored Patty Dick for
   her 400th career victory as a coach.  He said she has been here 21 years and her
   400 victories have all come at Washburn.  He announced that Coach Chipman
   has 438 career victories.  He said it surely is unique for a university to have both
   its mens and womens basketball coaches with over 400 victories each and all at
   the same institution.
   He announced that one of the University's faculty members, Barbara Denton, has
   been awarded a grant by the National Art Education Foundation.  He said she will
   be looking at changing the art education curriculum.  He announced that Danielle
   King, a senior student who also participated last year in the presidential search
   process, has been awarded a Fulbright Scholarship.  He said she will be spending
   her year in France in the 1998-99 academic year.  He highlighted a reprint of a
   recent article appearing in the Junior League magazine all about the University
   Regents board chair, Blanche Parks, noting that she has a long history of being a
   volunteer and serving the community.
   He announced that another one of the University's faculty members, Dr. Frank
   Chorba, in the Department of Mass Media in the College of Arts and Sciences,
   has had the journal he began adopted by the Broadcast Education Association as
   its official publication.  The journal is the Journal of Radio Studies.
   He reported that the University's debate team last month was tenth in the
   nation, celebrating a long string of achievements.  He said the debate program
   would be hosting a regional debate next month on the University's campus and
   there will be teams coming from all over the country.
   He announced that a criminal justice faculty member, Dr. Bertus Ferreira, has
   been active in international consulting.  Among the nations he has been asked to
   assist have been the Czech Republic, the Slovak Republic and Australia.  He said
   Dr. Ferreira also has been featured in radio and television interviews concerning
   his studies on violence in schools.  He announced that another one of the
   University's faculty members, Darrell Miller, has had articles recently published in
   national publications.  One is Advertising and Psychology; the other is
   Psychology and Marketing.
   He announced that the University held its induction ceremonies into the Athletic
   Hall of Fame last Saturday at a luncheon in the Bradbury Thompson Center.  He
   said the University recognized Mike Atkins, who is a football athlete, second in
   all time passing; Laura Klamm-Ferguson, who was a pitcher for the University's
   softball team and also participated in tennis; and, Dr. John Davis, who has been
   an international track and field coach and also an olympic coach.  He said Dr.
   Davis also is a signature collector and has provided the University with some
   pieces to be used by the University in its fundraising efforts.  He announced that
   the University also inducted last weekend its 1986-87 basketball squad which
   was the national champion in the NIAA basketball tournament.  He said the
   athletes were also recognized at the basketball game last Saturday night. 
   Chairperson Parks also commended the coaches, faculty and Ms. King for their
  V.  New Business
   A. Information Items
   1. The Washburn Student of the 21st Century
   President Farley reported that he has conducted several town hall meetings on
   the University's campus and met with members of the University's faculty and
   staff concerning the question of recruiting more traditional or non-traditional
   students for the University.  He first defined traditional students as the direct
   high school matriculant aged 17-22 years of age and the non-traditional student
   as the adult with career, perhaps family, who also may be place-bound or the
   adult returning to school to acquire new skills.  He reported that the University
   presently has a headcount of approximately 6,400 students, that the University
   only houses less than 200 in University provided housing and approximately
   another 200 students in the fraternities and sororities.  He said the University's
   classroom facilities have the capability for a student body of approximately
   7,000 students; much beyond that would require major expenditures by the
   University to expand its classroom facilities.  He said the University has a
   reputation of providing a smaller and intimate learning environment with a good
   faculty-to-student ratio.  He said he didn't really want to "grow" the student
   body beyond these parameters, seeking a student population of 7,000-7,400.
   He said the University has a history of providing an education to place-bound
   students; that the non-traditional student body has been relatively stable.  He
   reported the University could expand its service area to a greater radius than just
   the city of Topeka, possibly 40-50 miles out.  He reported that the population of
   potential non-traditional students is not a growing population; it's relatively
   stable.  He said the demand from baby boomers for additional education is
   declining, although courses for technology in training adults are on the increase. 
   He reported that many of the older graduates of the University tend to view
   Washburn University as it was in the late '40s or early '50s as a traditional
   residential campus.  He reported that some believe we ought to move more to an
   urban focus, while others say we should return to the traditional residential role.
   Dr. Farley said he believed the University can focus on both without adversely
   impacting the other.  He reported that the number of direct high school
   matriculants will be increasing and that if we retain our current "market share,"
   our student population will be expanding.  If we proceed more aggressively, the
   direct high school matriculant, of course, the population would expand beyond
   that.  He said we think we can attract 7,000 students by increasing the number
   of direct high school matriculants, but that we need more living opportunities on
   the campus to create a vibrant, exciting educational environment with more
   activities on the campus.  He said this will occur only if there are more residential
   living opportunities on the University.
   He reported that the administration plans to bring back a plan to the Board of
   Regents in the near future to outline the housing plans.  He said it needs to be on
   the campus, near the campus, or through a third party contractor.  He said the
   University will be evaluating and bring back a report within the next couple of
   months.  He said he hopes to have the residential units ready for occupancy in
   the fall of 2000.  He said that the University's efforts with respect to providing
   more residential opportunities for students on our campus will not diminish the
   Greek housing.  He said there is a task force headed up by Dean Kidd to
   invigorate the Greek life on campus.  He said we could do both, the
   traditional/non-traditional recruitment, very well.  He said the University will be
   bringing back the recruitment plan next month.
   In response to questions, President Farley indicated that the financing for the
   new housing units would be a combination of private giving and self-liquidating
   debt, and that current planning target for the number of new beds on the campus
   would be approximately 400, bringing the total University housing count to
   approximately 480 beds, added to the 200 beds provided by the Greek
   fraternities and sororities.  He said the rules of thumb across the country for
   university housing is approximately 10%-15% of full-time enrollment.  He said
   the group studying the housing issue is Dr. Sheley, Mr. Moore and Dean Kidd.
   In response to questions from Regent Roth, President Farley reported that the
   recruitment plan will include approximate dollars required for doing the
   recruitment out of state and in state.  He noted that the advertisement recently
   placed in Kansas subscription issues of Sports Illustrated, Time, Newsweek, and
   U. S. News & World Report, is an effort to increase the University's visibility.  He
   said the University's administration will be examining the use of print media in its
   recruitment efforts.
   2. Budget Status Report for the Six Months Ended December 31, 1998
   President Farley reported that the Budget Status Report for the six month period
   is very positive and that the University is going to be in great shape for the rest
   of the year.  President Farley highlighted the positive net operating revenue of
   $221,000 expected for the end of the year.
   3. Summary of First Five Years of Program Review
   President Farley introduced Dr. Shel Cohen, the Executive Director for
   Institutional Planning, who presented a report on the first five years of the
   program review process.  Dr. Cohen reported that the first year of the second
   cycle for the program review process is underway.  Dr. Farley indicated that the
   program review at Washburn University is a very good process, well written, and
   noted that he understands the Kansas Board of Regents recently has adopted a
   similar process for reviewing its programs.
   4. Bylaw Amendment - 1st Reading
   a. Revision to the University TIAA-CREF Retirement Program, and
   b. Library Faculty Representation on University Council
      The Board heard on first reading by proposed Bylaw amendments to change
      the waiting period for entering into the University's retirement program to an
      actual calendar year following one's entry into employment; for permitting
      new employees to participate in a salary reduction agreement to TIAA-CREF;
      and, to change the membership on the University Council as outlined in
      agenda items V.A.4.a. and b.
   5. Faculty Salary Survey
   President Farley said we have not yet received the report; we have only a draft
   report.  He said he would want to touch on a few things from the executive
   summary.  According to the executive summary, he said "we're not doing too
   badly," and there are no patterns of race, age or gender discrimination, although
   we need to examine individual salaries to look for inequities.  He also reported
   that the tenure decisions appear to be consistent.  He reported that Washburn
   will need to do a good deal of work to identify its "true peers" and to identify
   what its salary goals are.  Among the criteria to be examined with respect to
   identification of peers includes the number of full-time/part-time faculty, the
   faculty-student ratio, the percentage of students over age 25, tuition and fees,
   total enrollment, E&G expenditures, course of studies, scope of athletics, and,
   housing available and occupied.  He said these criteria would be weighted
   variously, that probably one of these to be weighted very heavily would likely be
   the courses of study offered.  Information presented to the Board from the report
   and previous information shared with the Board disclosed that Washburn
   University's overall salaries by rank are above the regional institutions (Ft. Hays
   State University, Pittsburg State University and Emporia State University),
   slightly below the other urban institution in the state (Wichita State University),
   and behind the two major research institutions in the state (the University of
   Kansas and Kansas State University).  The preliminary data from the consultant's
   report discloses that the University's faculty salaries are approximately 10%
   below the median for similarly ranked faculty at the 13-14 peer institutions
   identified preliminarily.  In response to a question from the Regents, President
   Farley reported that it is using five of the six peer institutions identified by the
   Board of Regents several years ago.  The one dropped is Colorado University at
   Colorado Springs.  The rationale for excluding that institution from the peer group
   is that it has 22% of its faculty teaching engineering and the institution has a
   Ph.D. program in engineering.  Dr. Farley said that we don't want just
   aspirational peers; rather, we need some institutions which look like us and do
   what we do.
   B. Consent Agenda
   1. Public Fund Investments
   It was moved and seconded to approve the Public Fund Investments.  Motion
   passed unanimously.
   2. a.  Faculty Personnel
   It was moved and seconded to approve the faculty personnel item.  Motion
   passed unanimously.
   As approved by the Board of Regents, Kelly M. Brady was appointed Lecturer in
   Biology to teach for the spring, 1998 semester at a salary of $10,000; and Dr.
   Mariusz Dobek hired as lecturer to teach a class in the Political Science
   Department for the spring, 1998 semester at a salary of $3,502.
   C. Action Items
   1. FY 1999 Revised Budget Guidelines
   President Farley reported that the proposed budget under Proposed Guidelines c)
   Funding of Prior Commitments included $200,000 that he'd like to be able to use
   to target a yet unknown department or area for a specific program to make a
   substantial difference and improvement in the program.  He said that the money
   for the project would come from unrestricted endowment income.  He noted
   that, with respect to the proposed 3.5% salary/wage increase that the
   Governor's recommendation for the Regents' institutions were for a 4%
   salary/wage pool, but that given the needs for the operating budget and
   projected funds available for the institution, that there was a need to have only a
   3.5% salary/wage increase to allow for a 2.5% increase in the E&G budget.  He
   noted that the guidelines include the amount recommended for the University by
   Governor Graves and that he is expecting that that will be reported out of the
   appropriate legislative committee this week.  It also includes a 3% increase in
   tuition for the University.  In conjunction with the tuition increase, President
   Farley noted that in a comparison with the tuition and fees charged at Kansas
   State University and the University of Kansas, Washburn is fairly comparative. 
   He noted that while the University of Kansas and Kansas State University have
   lower tuition rates, that when student fees are added, they are approximately the
   same.  He noted that by way of example that combined tuition and fees at the
   University of Kansas, depending on courses taken by the student, range from
   $83-$97, and at K-State range from $88-$96 compared with Washburn
   University's $101.  He said also that the percentage increase in tuition at
   Washburn was below the national average increase and, as compared to the
   Kansas Regents' institutions, was below that of all but Wichita State University
   and Emporia State University.
   Dr. Farley said the FY 1999 budget is predicated on 6,400 students enrolling in
   139,000 student credit hours in the fall, 1998.  This assumes a 4% increase in
   first-time freshmen and a slight increase in graduate credit hours attributable to
   the Masters in Criminal Justice.
   He noted also that the 3.5% increase in the salary range pool will be disbursed
   on a merit basis, recognizing those who have performed exceptionally with a
   higher increase than those who have performed adequately and discriminating
   against those who have performed unsatisfactorily.  He said the
   departments/deans would be awarded a pool for distribution within their
   respective units and that each will be asked to evaluate each employee and
   display the proposed increases on a frequency distribution.
   In response to another question concerning student fees at Washburn, Dr. Farley
   reported that he doesn't plan to make any changes this year with respect to the
   tuition/fee structure at the University, but may look at that in the future.  And, in
   connection with the proposed increase in tuition, Dr. Farley noted that the tuition
   charged Washburn students represents approximately 41% of the educational
   cost versus a substantially lower rate at the universities in the Kansas Regents
   It was moved and seconded to approve the FY 1999 Revised Budget Guidelines. 
   Motion passed unanimously.
   2. Establish a Department of Art and a Department of Theatre from the Current
      Combined Department of Art and Theatre Arts
   It was moved and seconded to approve the establishment of separate
   departments of art and of theatre from the current combined Department of Art
   and Theatre Arts.  Motion passed unanimously.
   3. Voluntary Phased Retirement Program
   It was moved and seconded to approve the proposed Phased Retirement Program
   as articulated in V.C.3.  Motion passed unanimously.
   As approved by the Board of Regents:
   "             Washburn University
           Voluntary Phased Retirement Program
   Subject:   Voluntary Phased Retirement Program
   For:   All Employees
   The Voluntary Phased Retirement Program permits eligible employees
   to reduce their workload in preparation for full retirement from Washburn
   University.  When approved for the program, pursuant to written agreement, the
   employee's appointment with the University is reduced and her/his salary is also
   proportionately reduced from her/his full-time salary.  The employee receives
   employer-paid benefits based on her/his full-time salary.  
   Who is Eligible for Phased Retirement?
   Any employee in a benefits-eligible position who has completed at
   least ten (10) years of full-time service shall be eligible to participate in the
   Phased Retirement Program upon reaching 55 years of age.
   How is Participation in the Program Requested and Approved?
   The employee shall submit a letter to her/his supervisor.  If entry into
   the agreement is in the best interest of Washburn University, the supervisor shall
   forward the proposed  agreement through normal channels to the President, and
   then to the Washburn Board of Regents for consideration.
   How Long can an Employee Participate in the Program?
   The maximum length of a phased retirement agreement shall be five (5) years. 
   By entering into the agreement, the participating employee agrees to retire from
   Washburn University at the expiration of the agreement. 
   What is in the Phased Retirement Agreement?
   Each phased retirement agreement shall specify:
   1) the fractional time appointment (from 25% to 75% of their full time teaching
   or administrative load) to be served as mutually agreed upon by the University,
   through the Board of Regents, and the employee.  Duties may be divided
   throughout each fiscal year as agreed to by these parties;
   2) that the agreement concerning the fractional time appointment or assignment
   of duties may be modified by mutual agreement;
   3) the initial salary to be paid for the fractional time appointment;
   4) the full-time benefits to be enjoyed by the employee;
   5) the duration of the agreement, which shall not exceed five (5) years, and the
   date of full retirement.
   Benefits under the Program
   While participating in the program, the employee continues to receive the
   following benefits:
   1) the same health care benefits as "full-time" employees;
   2) life insurance and disability benefit based on actual salary;
   3) sick leave and personal leave (if eligible) based on fractional time appointment
   4) employer's contributions to the Retirement Plan based on full-time salary;
   5) the employee may contribute to the Retirement Plan and to Supplemental
   Retirement Annuity Program to the extent permitted by federal regulations;
   6) for tenured members, retention of tenure;
   7) continued full use of university facilities;
   8) continued eligibility for annual salary increases; and,
   9) holiday pay (if eligible) based on the fractional time appointment.
   The employee is also eligible to participate in other voluntary benefit programs
   available to unclassified employees including, but not limited to, the educational
   assistance program and the cafeteria plan.
   1) Participants in the Phased Retirement Program may partially annuitize their
   Retirement Plan.
   2) Funding for the program will come from the existing salary base.
   3) Regulations of the Board of Regents shall be used and followed relative to
   operation and implementation of the program.
   4) An appointment under a phased retirement agreement must be at least 25%
   but no more than 75% of the employee's full time load.
   5) Entry into a phased retirement agreement shall be voluntary on the part of
   Washburn University.  Washburn University shall refuse to enter into the
   agreement when it is not in the best interests of the institution.  Considerations
   that would affect the University's best interests include:
   (a)  the ability of a department, school, or area to accommodate the partial
   retirement without loss of program integrity and without placing an undue burden
   on other employees
   (b)  the extent of the financial impact that the partial retirement would have on
   the University
   c) the impact that the partial retirement would have on the University's ability to
   complete its mission and to fulfill its obligations to its students and communities.
   6) The agreement may be rescinded within seven (7) days of the signature at
   the option of the employee.  After that time, the agreement shall be irrevocable,
   except that it may be rescinded by mutual agreement of the University and the
   7) The agreement may, by mutual consent, be modified by changing the
   participant's fractional time appointment prior to the specified date of retirement
   or permitting the employee to take full retirement at an earlier date.
   8) Employees who have retired at the end of their agreement shall not be
   precluded from re-employment on a post-retirement basis as a result of accepting
   a phased retirement agreement.
   9) The phased retirement agreement entered into shall have a non-competition
   clause prohibiting employment of a phased retiree at a post-secondary education
   entity providing services in the state of Kansas.
   10)  This program shall undergo review for re-authorization, the initial period of
   which shall be in effect for three years beginning July 1, 1998 and ending June
   30, 2001.  Specific Board approval will be required to renew this program."
   4. Nomination of Trustee to Finnup Foundation Trust
   It was moved and seconded to nominate Richard James Vogel to serve as
   trustee to the Finnup Foundation Trust.  Motion passed unanimously.
  It was moved and seconded to recess to Executive Session in the Kansas Room of
  the Memorial Union for the purposes of discussing a personnel matter and to
  reconvene in open session in the Kansas Room at 8:05 p.m.  Motion passed
  unanimously.  At 7:50 p.m. the Board of Regents recessed to Executive Session in
  the Kansas Room of the Memorial Union.
  At 8:05 p.m. the Board reconvened in open session.  It was moved and seconded
  to recess to Executive Session in the Kansas Room of the Memorial Union for the
  purposes of discussing a personnel matter and to reconvene in open session at
  8:20 p.m. in the Kansas Room of the Memorial Union.  Motion passed unanimously. 
  At 8:05 p.m. the Board recessed to Executive Session in the Kansas Room of the
  Memorial Union.  At 8:20 p.m. the Board reconvened in open session.
  It was moved and seconded to adjourn.  Motion passed unanimously.  The meeting
  of the Board of Regents adjourned at 8:20 p.m.
   Kenneth P. Hackler
   Secretary, Board of Regents

[ WU Home ] [ Directory ] [ A-Z Index ] [ Sitemap ] [ Contact WU ] [ Statements & Disclosures ] [ Accessibility ] [ Search ]
© 2014 Washburn University, 1700 SW College Ave, Topeka, Kansas 66621 (785) 670-1010
Contact webmaster@washburn.edu with questions or comments.