WASHBURN UNIVERSITY OF TOPEKA BOARD OF REGENTS MINUTES March 18, 1998 _______________________________________________________ I. Chairperson Parks called the meeting to order at 6:03 p.m. in the Newsroom of the Memorial Union. II. Present were: Mr. Craig, Mr. Ferrell, Mrs. Parks, Mrs. Porter, Mrs. Wagnon and Dr. Ybarra. III. It was moved and seconded to approve the minutes of the February 16 and 18, 1998 meetings as circulated. Motion passed unanimously. IV. President's Report Dr. Farley reported that the March 2, 1998 issue of U. S. News and World Report included rankings of the top graduate and law school programs in the United States. The issues of the magazine in the state of Kansas had a yellow sticker on them indicating that the University of Kansas and Washburn University were among the top ranked. He noted that Washburn University was the top rated regional school in the state of Kansas. He said the Law School did very well in terms of quality students and good evaluations from peer institutions. Dr. Farley also said, however, that the report is not one prepared very scientifically. Dr. Farley circulated a schedule showing the events he has been engaged in outside of the usual office routine. He said he's been very busy with a number of the legislators. He noted that he had met personally with each member of the Senate Ways and Means Committee and anticipates meeting all of the members of the conference committee on the appropriations measure when it goes into conference. President Farley noted that many had seen already that Dr. Larry McKibbin recently announced his retirement from Washburn University. Dr. Farley said he had served with him at the University of Oklahoma and that he has done a fine job here at Washburn as the Dean of the School of Business. He said that the administration would be back, probably at the next meeting, to talk about the search process for the new dean of the school. Dr. Farley reported that a number of Washburn students participated in "Washburn Day" at the Kansas Legislature on February 25. He said the students were briefed in advance of the day by the administration on some of the issues and each was urged to make contact with the representative from his or her "home" district. President Farley noted that the University last February announced the Garvey recipients for the first year. He said he is grateful to the Garvey family for their contribution, noting that the Garvey Scholarship is one of two state-wide competitive scholarship programs in the state. He said the state is divided into ten divisions and the top scoring student in each of the divisions is awarded a scholarship as is the runner up. He said the range of financial aid provided by the scholarship is $1,600- $2,000 for the top winners and between $500-$800 for the runners up. Mayor Wagnon arrived at 6:11 p.m. President Farley announced the University has awarded the outstanding Kansas Early Admission Scholarship to a direct high school matriculating student based upon the student's achievements and test scores, and also has awarded an outstanding community college Early Admission Scholarship based upon the student's performance in community college. He also reported that the Finnup Scholarship is being awarded to graduating students from Garden City High School at Garden City which provides a scholarship of between $1,000-$1,500. Dr. Farley noted that last month he had announced the University's debate team had been ranked tenth in the nation. He said that after another month's experience, the team has gained a spot and is now ninth in the country. He reported the University last night (Tuesday, March 12) hosted a delegation from Russia. He said there were approximately 35-40 delegates, many of whom did not speak English. The event, held at the International House, was a fun event and he had the opportunity to visit with a number of representatives form the Kansas House, including Speaker Shallenburger. President Farley noted the University's cable channel, Channel 16, is broadcasting on a tape-delay basis the Legislative Session whenever the cable channel's schedule permits. He said the tape delay is about a day behind the actual events. He said a number of students and faculty in the University's Art Department have been experiencing success, noting that: Judith Lennox is participating in the 14th annual Five-State Photography Competition Exhibition at the Hays Art Center, Hays, Kansas, with the exhibit ongoing through March 20; three works by student Ronnie Siek of Topeka have also been selected for inclusion in this competition; Tom Esser has a digital photomontage print in the 11th National Computer Art Invitational exhibition at Eastern Washington University Gallery of Art in Cheney, Washington; and, Glenda Taylor's article, "Simultaneous Demonstrations: deFazio, Onofrio, Cornelius," was published in the 1997 National Council on Education for the Ceramic Arts (NCECA) Journal, Vol. 18, proceedings of the 31st NCECA conference. President Farley reported that actor Kevin Kline was on the University's campus February 2 as part of a fundraiser for Topeka Civic Theatre. He said while the event was hosted here it gave the institution an opportunity to have students meet with Mr. Kline. He said the event was very successful, raising approximately $100,000 for the civic theatre. He noted that March 19 he and WEA president, Jerry Clevenger, will leave for a development trip to California where they will be visiting folks in Palms Springs and San Francisco. He announced that Mayor Wagnon had issued a proclamation Monday, March 16, on campus proclaiming that the week of April 13-18, 1998 is Celebrate Washburn week and there was a good deal of exposure, including television exposure. Then, President Farley introduced Mrs. Carol Vogel who is the co-chair of the upcoming Inaugural event, "Celebrate Washburn." Mrs. Vogel circulated materials which included the invitation and schedule. Mrs. Vogel noted that some 4,000 invitations had been mailed apprising folks of the events upcoming. She highlighted some of those, which included the celebration of the 100th anniversary of the University's Art Department with an art exhibit in the foyer of White Concert Hall; Sneaker Day being held by the Health, Physical Education Science Department as a health fair; a Who's Who reception highlighting the campus and academic achievements of approximately 60 of the University's students; a production of American Song, a play featured earlier this spring which will help meet the demand of those who were unable to get tickets for it and will also partially serve as a fundraiser for the Art Department; and noted that there is also a student inaugural ball planned with a DJ which will be open to all comers, focusing on the students. She said the inaugural ceremony itself is scheduled for 3:00 p.m. in White Concert Hall followed by a reception in the Bradbury Thompson Center. The Board Chair, Mrs. Parks, commended Mrs. Vogel and the entire inaugural committee for their fine work in putting together the Celebrate Washburn Week. V. New Business A. Action Items 1.Expenditures over $25,000 a. Mabee Library Carpet Replacement It was moved and seconded to approve the award of a contract to Carpet One to install new carpeting on the first floor of Mabee Library in the amount of $30,474. Motion passed unanimously. b. Purchase of 25 Network Computer Terminals It was moved and seconded to approve the purchase of 25 NC217 computer terminals and keyboards, in an amount of $40,175, from Tektronix. Motion passed unanimously. 2.Personnel a. Tenure and Promotion Recommendations It was moved and seconded to approve the award of tenure and promotion as set forth in the agenda item. Motion passed unanimously. As approved by the Board of Regents, the following faculty members were awarded: Tenure: Stephen Angel, Shiao-Li Ding, Judith McConnell, Anthony Serino, Richard Ellis, Juliann Mazachek and Kanalis Ockree; Promotion: Thomas Morgan to Associate Professor, Margaret Stewart to Professor, Richard Ellis to Associate Professor, Juliann Mazachek to Associate Professor, Kanalis Ockree to Associate Professor, and Robert Boncella to Professor. b. Dale Anderson for Professor Emeritus It was moved and seconded to approve the award of Professor Emeritus status to Dr. Dale Anderson. Motion passed unanimously. c. Dr. Lawrence McKibbin for Professor Emeritus It was moved and seconded to award status of Professor Emeritus to Dr. Lawrence McKibbin. Motion passed unanimously. d. Lyle Baker for Associate Professor Emeritus It was moved and seconded to approve the award of Associate Professor Emeritus status to Dr. Lyle Baker. Motion passed unanimously. e. Designation of Eminentes Universitatis for Beth E. Myers It was moved and seconded to award Eminentes Universitatis status to Beth E. Myers. Motion passed unanimously. 3. Honorary Degree Candidates It was moved and seconded to award the honorary degree degrees recommended in the agenda item. Motion passed unanimously. As approved by the Board of Regents, the honorary degree of Doctor of Fine Arts will be awarded to Joan Foth and the honorary degree of Doctor of Commerce awarded to Lou Falley. Dr. Farley noted that the two recipients are two very distinguished individuals and that it is our very great honor to invite them to our campus. He said "they have both done a lot for society, for the community and for our University." 4. NCAA/Washburn Scholarship Policy It was moved and seconded to approve the changes in the Washburn Athletics Department Policy and Procedures Manual as outlined in the agenda item. Motion passed unanimously. B. Consent Agenda It was moved and seconded to approve the Consent Agenda. Motion passed unanimously. 1. Bylaw Amendments - 2nd Reading/Approval As approved by the Board of Regents, the following were approved: Bylaws Revisions Article VI 2 revised as follows: As a condition of employment, the University requires participation in the University's retirement plan by eligible employees on the beginning of the pay period following completion of one year of service. Article VI, 6 revised as follows: The entry date for all employees shall be the first day of the pay period in which she or he becomes eligible for participation. Article V, Section 10, as follows: b. 1. Membership of the University Council shall be: Five faculty members from the College of Arts and Sciences, each elected by a different Division of the College; One faculty member elected by the School of Law; One faculty member elected by the School of Applied Studies; One faculty member elected by the School of Nursing; One faculty member elected by the School of Business; One faculty member elected by the University Libraries; The senior elected Faculty Representative to the Board of Regents; The President of the University (ex-officio); The Vice President for Academic Affairs (ex-officio); The Vice President for Administration (ex-officio); The Chief Student Affairs Officer (ex-officio); The President of the Student Association (ex-officio). Elected members serve two-year terms unless otherwise stipulated. All elected and all ex-officio members are alike voting members of the Council. Article V, Section 10, paragraph b, subparagraph 2 of the Bylaws 2. Non-voting representatives to the University Council shall be: (i) The Deans of the Major Academic Units; (ii) Three students selected by the Student Association, and one by the Student Bar Association; (iii) The junior elected Faculty Representative to the Board of Regents. (iv) The Director of the University Library Business And Financial Affairs Handbook Revisions I.3.5.1. SECTION 2 as follows: As a condition of employment, the University requires participation in the University's retirement plan by eligible employees on the beginning of the pay period following completion of one year of service. I.3.5.1 SECTION 3 as follows: The entry date for all employees shall be the first day of the pay period in which she or he becomes eligible for participation. I.3.5.1 SECTION 6 as follows: The Board of Regents, effective July 1, 1963, authorized a voluntary program of tax deferment on compensation applied to the TIAA-CREF Annuity Program. Effective March 1, 1998 any employee in the TIAA-CREF Program has the option of electing a modification of salary contract by voluntarily reducing the salary by an amount not in excess of the maximum elective deferral which the employee is eligible to elect under the Internal Revenue Code. OASI and Medicare deductions apply to gross wages and not the net deferred wages. No more than four (4) Election of Retirement Program Options agreements may be made in a calendar year. I. 3.5.1. SECTION 7 to amend the first paragraph thereof as follows: (changes appear only in the first paragraph of the section, the last 3 paragraphs are omitted from this item) The Board of Regents, at its February 27, 1974 meeting, approved a plan for a Supplemental Retirement Annuities Program as established by TIAA- CREF. The Board of Regents authorized a modification to the policy at the September 22, 1976 meeting to allow participants to take advantage of possible larger amounts for deferments. The cashable annuity contract - the Supplemental Retirement Annuity (SRA) - has been available from TIAA-CREF for use under the annuity option (tax deferred annuity) program since July 1, 1974. This has given eligible faculty and staff members a choice of the type of annuity contract available for accumulating tax-deferred annuity funds over and above the Washburn basic TIAA-CREF Retirement Plan. An employee is eligible to enter the SRA Program if employed in a benefit eligible position requiring 1,000 or more hours of work per year. Entrance into the SRA Program is limited to no more than four salary reduction agreements per calendar year, and must be mutually approved by the employee and the University. University Faculty Handbook Revisions Section I, part VI.A.2 as follows: 2. Membership of the University Council shall be: *Five faculty members from the College of Arts and Sciences, each elected by a different Division of the College. *One faculty member elected by the School of Law. *One faculty member elected by the School of Applied Studies *One faculty member elected by the School of Nursing. *One faculty member elected by the School of Business. *One faculty member elected by the University Libraries *The President of the University (ex officio). *The Vice President for Academic Affairs (ex officio). *The Vice President for Administration (ex officio) *The Chief Student Affairs Officer (ex officio) *The President of the Washburn Student Association (ex officio) *The senior elected Faculty Representative to the Board of Regents Elected members serve two-year terms unless otherwise stipulated. All elected and all ex officio members are alike voting members of the Council. Section I, part VI.A.3 as follows: 3. Non-voting representatives to the University Council shall be: a. The Deans of the Major Academic Units b. Three students selected by the Student Association, and one by the Student Bar Association c. The junior elected Faculty Representative to the Board of Regents d. The Director of the University Library 2. Depository Security Transactions, 3. Liquidated Claims Approval - January 1998, 4. Liquidated Claims Approval - February 1998, and 5. Public Fund Investments C. Information Items 1. Recruitment Plan 1998 to 2003 President Farley introduced the University's Dean of Enrollment Management, Al Dickes, to make a presentation on the Recruitment Plan 1998-2003. Mr. Dickes said the major component of the recruitment plan is to focus on contact with and enrollment of students whose past academic experiences suggest they will flourish at Washburn University. The theme will be to focus on our academic programs and the quality of our faculty and our concern with student success. He said the plan envisions that we will look at markets where we can have some impact. They are the high school market, the community college market and the local market. As it relates to the high school market, he envisions a stable enrollment growth of about 4% in direct high school matriculants. We will be focusing, in the context of the student, on the student with the 21 ACT and 3.0 high school GPA. He said we will be looking at high achieving students but not necessarily the highest achievers. We will be increasing the University's presence in several fast growing counties. They are: Johnson, Reno, Sedgwick, Finney and Ford Counties. With respect to the inclusion of financial aid in the recruitment process of direct high school matriculants, he reported that with available funding he should be able to attract between 300-400 students a year, increasing by approximately 50 students per year. With respect to the community college market, again the goal is a stable growth pattern of between 4%-4.5% and also the high achieving student. There will be an effort to focus on true 2+2 programs and increasing the University's contact and visibility with these students. In response to a question from Mayor Wagnon about the 2+2 programs and how the institution is doing in that regard, President Farley noted that we still have a number of "opportunities" to make some improvements in that area. In response to another question from Mayor Wagnon about the level of financial support per student to be very competitive, Mr. Dickes noted that we've been very successful in award of scholarships in the $1,500- $3,000 range. As it relates to the local market, the strategy is to develop an employer network, engage in a direct mail campaign, and utilize current University publications to convey our message. Mr. Dickes reported that we expect to have a total enrollment of approximately 7,000 students by the year 2003. President Farley said the institution is about where we would like to be in terms of student body and that a 7,000 student is about right. He said one of the pieces that will need to be put into place is residential housing, and that the administration would probably be back with targets in that regard at the May meeting. He said also that admission standards, including community college transfers, would also be presented to the Board at the May meeting. It was moved and seconded to adjourn. Motion passed unanimously. The meeting of the Board of Regents adjourned at 7:15 p.m. _________________________________ Kenneth P. Hackler Secretary, Board of Regents