WASHBURN UNIVERSITY OF TOPEKA

BOARD OF REGENTS

MINUTES

April 8, 2000

_____________________________________________________________________________________





I. Call to Order



Chairperson Blair called the meeting to order at 9:03 a.m. in the Ruth Garvey Fink Convocation Hall of the Bradbury Thompson Center.



II. Roll Call



Present were: Mr. Blair, Mr. Dick, Mr. Engel, Mr. Goosen, Mrs. Parks, and Mr. Roth



III. Approval of Minutes of March 15, 2000 meeting as circulated



There being no corrections, the chair declared that the minutes of the March 15, 2000 stand approved as mailed.



IV. Officer Reports



A. Chair's Report

Mr. Blair first announced that, in keeping with recent practice, he is appointing a nominating committee comprised of the past Board Chairs and Mayor. The members are: Mayor Wagnon and Mr Roth and Mrs. Parks. Mr. Blair announced that Mr. Roth has agreed to serve as the chair of the committee.



Mr. Blair said members of the Board soon will receive a questionnaire relating to evaluation of the President which will allow members to think about the President's job over the past year. He said the Board will have an executive session in May where it will discuss the questionnaire.



The chairman reported that the County's recycling receptacles have been removed from the south end of the parking lot just adjacent to KTWU. He said that while he is not anti-recycling, it wasn't appropriate for the University to have those receptacles in what practically is the front yard of the sorority house across the street.

Finally, Chairman Blair extended, on behalf of the Board, congratulations to everyone having anything to do with the Grand Reunion and its success.



B. President's Report



President Farley said that the past Friday was just a spectacular day on the campus with almost four hundred persons attending the Wake-Up with Washburn featuring Bill Kurtis. The evening culminated with the alumni function with nearly 350 people in attendance. Dr. Farley said the weekend's Grand Reunion had its genesis two years ago and was the brainchild of Mrs. Parks. He said it was a great idea which has worked out "just superbly."



The President reported that Oscar S. Stauffer Executive in Residence program will be held on the campus April 25 and 26. This year's program features Mylle Mangum who is the head of MMS Incentives Inc. Her expertise is in e-commerce. Her presentation will be on the internet's effect on customer loyalty. Dr. Farley said the Executive in Residence program is an opportunity to expose students to top level executives from across the county. He noted that Mangum is a member of the Board of directors of Payless Shoes.



The President reported that the volunteer student organization Learning In The Community (LINC) was conducting its "Washburn Into The Streets" program Grand Reunion weekend. He said that the members of the organization would be performing volunteer service at various sites through out the city.



Dr. Farley reported that the campus was the site of a Victims Assistance Program conference the past few days with attendees from all over, including Rwanda and American Samoa. He said the University is developing a good reputation in this area featuring an interdisciplinary approach.



The President reported that a report recently was released, which was placed on the University's web site just last week, on a seven to eight month review of the University's strategic plan. The committee studying the plan was a university wide one with elected representatives from the faculty and chaired by Vice Presidents Hill and Sheley. Dr. Farley said he has asked the two co-chairs to get additional input from across the campus on the report and to come back with interim recommendations on things which can be implemented now and those which might need more word. He said the report includes some structural changes which could generate a good deal of debate.



Dr. Farley noted that the lead story on the front page of the Topeka Capital Journal sports section, and the subject of an editorial in the Saturday edition of the paper, was the announcement by Patty Dick retiring after 23 years as the head coach of the University's women's basketball program. He said she had had "a remarkable career" and deserves all the credit. He said we will have some events on campus to recognize her efforts.



C. Treasurer's Report



1. Depository Security Transactions

2. Public Fund Investments

3. Quarterly Financial Report



Vice President for Administration and Treasurer presented the items below and, additionally, an agenda item for the liquidated claims for the Month of March, 2000. It was moved and seconded to approve the depository security transactions, the public fund investments and the liquidated claims and to crept the quarterly financial report. Motion passed unanimously.

Mayor Wagnon arrived at 9:23 a.m.

V. New Business



A. Action Items



1. Expenditures over $25,000



a. Change Order - Living Learning Center Phase I



It was moved and seconded to approve a change order to Piping Contractors in the amount of $35,962 for the Honeywell mechanical control system for the Living Learning Center. Motion passed unanimously.



b. Change Order G1 - Living Learning Center



It was moved and seconded to approve change order #G1 to McPherson contractors in the amount of $75,025.00 to reimburse the contractor for the building permit fee. Motion passed unanimously.



c. Automation of Student Records



It was moved and seconded to approve Phase II of the Automation of Student Records Project and an expected cost of $29,726. Motion passed unanimously.





d. Training Room - Petro Allied Health Center - Project No. P-0035



It was moved and seconded to approve the award of contracts for the relocation of the Training Room in Petro Allied Health Center. Motion passed unanimously.

The following contacts were approved:

General Contractor - Bob Florence Contraction, Inc. $97,878.00

Mechanical Samco, Inc. 27,440.00

Electrical ACE-Electric - Jones Co 15,700.00

e. College Avenue Street Improvements - Project No. P-0006



It was moved and seconded to approved the award of a contract to Meadows Construction Co., Inc. in the amount of $295,0000 to complete the College Avenue Street Improvements Project. Motion passed unanimously.



2. Posthumous Bachelor of Education in Elementary Education



It was moved and seconded to approve the award, posthumously, of the Bachelor of Education in Elementary Education to Linda Billen. Motion passed unanimously.



B. Consent Agenda



It was moved and seconded to approve the Consent Agenda. Motion passed unanimously. Approved were a. Faculty Personnel - Hunter, the grant of leave of absence without pay from his position in the Theatre Department for the 2000-2001 academic year; b. Faculty Personnel - Tracy, the award of Assistant Professor Emeritus status to Rita Tracy upon her retirement after 24 years of service; and, c. Faculty Personnel - Rimmer, the award of Professor Emeritus status to Lois Rimmer-Glazier following her retirement after 26 years of service.



C. Information Items



1. Banking Services



Wanda Hill, Vice President for Administration and Treasurer made a presentation to the Board on the administration's plan to proceed with a Request for Proposals for the University's banking business. Vice President Hill noted that the University's current contract was a three period which was to have expired last Fall, but was extended on account of concerns about Y2K issues. She said the University would seek another contract for three to five years. Included in the handout provided to Regents were: a proposed timeline beginning with the issuance of an RFP in May through the effective date of a new contract October 1, 2000; the criteria which will be used in selection process; and, some of the changes contemplated in our banking requirements.



2. Student Recruitment



Al Dickes, Dean of enrollment Management, made a PowerPoint presentation on the University's recruitment plans. Noting that the University's recruitment plans "are not locked in stone but dynamic as they are implemented," Dickes highlighted the overall message used earlier in the process, in 1998, and the message used today. He said there is continuity in the message centering on lifetime learning tools and "Education for Leadership," and in the primary focus on our academic programs and faculty. Dickes said the plans have some targets and goals. Among the goals are: a four percent per year increase in direct high school matriculants; a 4.5% per increase in community college transfer students with increase in the market share and an increase in the marketplace. Targeted in the recruitment process are student with an ACT score of 21 or better and a grad point average of 3.00 or greater. He said these targets were selected as our student shows that these students usually stay and succeed. Primary recruitment centers are in the larger population centers, such as Kansas City and Wichita, and in western Kansas, Garden City and dodge City. He said recruitment efforts are also being made in Omaha and Tulsa. According to Dickes, the number of direct high school acceptances so far this year is up 17.9% from a year ago with the pool of these students having an ACT score of 23.0 and a gpa of 3.48. He also reported that the transfer acceptances of new community college transfers is up 25.4% from the same reporting period last year. Dickes said the new recruitment telecounseling program is going strong, conducted four evenings each week, and they a greater emphasis is being placed on campus visits.



The meeting adjourned at 10:28 a.m.







_______________________

Kenneth P. Hackler

Secretary, Board of Regents


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