I. Call to Order
Chairperson Dick called the meeting of the Board of Regents to order at 6:40 p.m. for the purpose of seeking an Executive Session to consult with its attorneys. Present were Mr. Blair, Mr. Dick, Mr. Engel, Mr. Etzel, Mr. Felker, Mrs. Parks and Mr. Roth. It was moved and seconded to recess to Executive Session for the purpose of consulting with the University's attorneys and to reconvene in open session in the Thomas Room at 7:00 p.m. Motion passed unanimously. The Board recessed to Executive Session at 6:40 p.m. in the Thomas Room.
At 7:00 p.m. the Board reconvened in open session in the Thomas Room of the Memorial Union. It was moved and seconded to recess to Executive Session for the purpose of continuing consultation with its attorneys and to reconvene in open session at or before 7:10 p.m. Motion passed unanimously. The Board recessed to Executive Session at 7:00 p.m. in the Thomas Room of the Memorial Union.
At 7:05 p.m. the Board reconvened in open session in the Thomas Room and the Chairperson reported that the Board of Regents had been in Executive Session for the purpose of consulting with the University's attorneys and that no action had been taken. Thereafter, the Board recessed for its public business meeting in the Kansas Room.
At 7:10 p.m. Chairperson Dick convened the business meeting for the Board of Regents in the Kansas Room of the Memorial Union.
II. Roll Call
Present were: Mr. Blair, Mrs. DeBauge, Mr. Dick, Mr. Engel, Mr. Etzel, Mr. Felker, *Mrs. Lee, Mrs. Parks and Mr. Roth.
* Mrs. Lee participated in the Board of Regents meeting via teleconference.
III. Approval of Minutes of March 6, 2002 meeting as mailed
It was moved and seconded to approve the Minutes of the March 6, 2002 meeting as mailed. Motion passed unanimously.
IV. Officer Reports
A. Chair's Report
Chairperson Dick noted it is the time of year where a couple of ad hoc committees are typically created and asked that the Board first consider the appointment of the Nominating Committee for the upcoming Board elections, noting historically this committee has been comprised of past chairs and that he had asked Regents Roth, Parks and Blair to convene for that purpose and they had consented. He solicited a motion to ratify the creation of the committee and appointments as reported. It was so moved. Motion passed unanimously and appointments of Regents Roth, Parks and Blair to the nominating committee were ratified.
Mr. Dick noted that last year Regent Lee had chaired the Presidential Evaluation Committee and that he requested Regent Lee to do so again and be joined in that process by Regents Roth, Blair and Etzel, to which all had consented. He then solicited a motion to ratify the creation of the committee and the appointments. It was so moved. Motion passed unanimously.
Lastly, Chairperson Dick noted there had been lengthy ongoing discussions with the Kansas Board of Regents concerning legislation introduced in the 2002 Legislature and that about a week and a half ago a compromise had been reached in discussions facilitated by Senate President Kerr. He extended his thanks to Senator Kerr for helping in the process and also to the committee of past chairs and Regent Engel in helping him in the process. Lastly, he extended a note of appreciation to Janice DeBauge, as she was in an awkward situation being both a member of the Kansas Board of Regents and full-fledged member of the Washburn Board of Regents.
B. Committee Report(s)
Regent Engel, as chair of the Finance Committee, noted the committee last met on April 4 and that was primarily a meeting to update members of the committee on the events. He said it is still uncertain what appropriations will be made for higher education and there has been no improvement in the sales tax receipts for this fiscal year. He said in that light it is still uncertain what new dollars might be available to the Board of Regents for the budget process apart from any tuition increase. He noted the administration is checking out the sales tax revenues to ensure the University is receiving the appropriate distribution. He said the committee will have to have a "really sharp pencil" in developing the budget and that not much be able to be accomplished until June. He reported the next meeting of the Finance Committee will be May 9 at 10:00 a.m. in Morgan 204.
C. President's Report
President Farley announced Alumni Weekend is coming up in the next couple weeks which will include Wake Up with Washburn with Ken Calwell from Domino's Pizza on Thursday, April 25; the All Alumni Luncheon on Friday, April 26; and culminating Saturday evening, April 27, with the University Ball which will help generate revenues for the Leadership Program.
Dr. Farley said this Friday afternoon will be the annual Employee Recognition Program. He said this has been reconfigured to look more like the Christmas program from last December and it will be less formal, a come-and-go event to recognize employees. It will be held Friday afternoon (April 12) in the Washburn Room of the Memorial Union.
He reported the mock trial team from the Washburn School of Law participated in a national competition sponsored by the American Mock Trial Association and achieved fifth in the national competition. He said one of the students, Mike Ohrt of Mulvane, received the outstanding attorney award.
Dr. Farley reported members of the University's forensics team recently participated in a national competition in Lee's Summit and two of the Washburn participants placed first, they were Andrew Strobl who placed first in the Lincoln Douglas Debate and Shelby Grau, who placed first in persuasive speaking.
He reported that nine Washburn psychology students participated in a research event sponsored at the Great Plains State Psychology Conference in Emporia. Four papers by Washburn students took first: one, Stacy Greenwood; two, Kimberly Young; three, Jamie Davis, Laura Hancock and Shellie Estes; and four, Lori Sharon, Stacy Carlile, Kristi Brautman and Tya Issitt.
Dr. Farley reported the Washburn University Dancing Blues placed seventh in national division II competition and was the only Kansas team to reach the finals.
Finally, he reported that a Washburn adjunct faculty member, Ben Nelson, recently had an article appearing in the Government Technology magazine captioned "Doers, Dreamers and Drivers." He commended Professor Nelson on his accomplishment.
D. Treasurer's Report
Vice President for Administration and Treasurer, Wanda Hill, presented the agenda items for: 1. Liquidated Claims Approval - March 2002 and 2.Public Fund Investments - March, 2002. It was moved and seconded to approve the items. Motion passed unanimously.
IV. Old Business
A. Washburn University Student Conduct Code
It was moved and seconded to approve the proposed Student Conduct Code with the friendly amendment circulated by Regent Engel striking the second sentence in section II.S. on page 5. It was moved and seconded to amend the motion to insert the words "for abuse" following the word "contact" in section II.U. of the code. The motion to amend II.U. passed unanimously.
The motion to approve the Student Conduct Code as amended in II.S. and II.U. passed unanimously.
V. New Business
A. Action Items
1. Approval of Schematic Design package as submitted by Gould Evans Associates, architects for the Art Building/Mulvane Museum Renovation
2. Approval of Schematic Design package as submitted by Gould Evans Associates, architects for the Student Recreation Center (SRC)
Vice President for Administration and Treasurer, Wanda Hill, said that two years work has been done on the projects for the new art building and student fitness center. She said the two building committees have worked over the last six or seven months towards the product presented this evening and the recommendations in the plan fit within the budget allocated and meet the program needs of the two buildings. She said the architect, Gould Evans Associates, was represented this evening by Steve Clark and Steve Harrington. She then turned the floor over to Steve Clark who made a presentation referencing floor plans and elevations of the two structures and how these tied into the existing buildings on campus which, he said, are marked largely by expanses of stone punctuated by glass.
Following his presentation, Vice President for Academic Affairs, Dr. Ron Wasserstein, in his capacity as chair of the Art/Mulvane Building Committee, reported the committee was very, very satisfied with the plan and that it will greatly enhance the academic programming and the University's ability to serve the community. He said the proposal has added an attractive building to the campus. Dr. Wasserstein noted the funding for the art building and Mulvane project require the involvement of the Washburn Endowment Association and introduced WEA President, Dr. JuliAnn Mazachek.
Dr. Mazachek reported that the Washburn Endowment Association has been engaged in quiet fund raising for the project for one year coordinated by project representative Linda Miller. She said based upon the efforts to date, the WEA believes it's a very viable project, noting that yesterday (Tuesday, April 9), the Mulvane Board approved the plan. She said that to date the WEA has received $2.238 million for the building and programming.
Vice President for Student Life, Denise Ottinger, as chair of the building committee for the fitness center, reiterated the committee has been at work for two years on the project and highlighted the five goals the committee had for the building. That it: (1) improve health and wellness of students; (2) improve health and wellness for faculty and staff; (3) provide educational opportunities for healthy practices; (4) provide open recreation and leisure activities for students; and, (5) provide education and employment opportunities for students. She said the committee is very well pleased with the design.
Vice President Hill concluded the presentation by noting both committees have worked very diligently towards the development of the project to date and that the administration recommended approval of the schematic design packages for the Art Building/Mulvane Museum renovation and the Student Recreation Center as set forth in the agenda item.
During discussion of the designs, there were questions and comments as follows. An inquiry of what the view of the buildings would be from Moore Bowl, which was demonstrated through use of the models supplied by the architectural firm. A question about the gates in the lobby of the recreation center which appeared to be more space than is required - the explanation is this is a controlled access building and the approximately 250 sq. ft. might be needed to facilitate the entry of large groups. A question concerning a large meeting room on the first floor of the recreation center, for which the explanation was that it would be used for intramural meetings, staff meetings, fitness testing and consulting. There were concerns expressed about the climbing wall in the facility which is viewed as a liability problem and that it might be the most expensive activity in the facility requiring that it be constantly manned. There was a query about the absence of either handball courts or racquetball courts.
There then followed a discussion about the exterior appearance of the facilities introduced by Regent Blair who first thanked the architects and the committee for the work done, noting that it is excellent work and the structures have all the main ingredients from the interior standpoint in an interesting configuration of building.
Mr. Blair noted the only remaining issue for the Board is whether it can accept the building exterior aesthetics, noting the definition of aesthetics or whether they are attractive buildings is largely in the eye of the beholder. In reaching a consensus of opinion on that, he asked the Board to consider whether they believe this design is the best we can do for Washburn, whether it brings out the best in the emotions for students, and whether the design represents the best alternatives for the campus. He noted the designs are on the contemporary side, not as warm and pleasing to the eye personally, but are rather more stark and bolder than the more traditional buildings that have been recently constructed. He said he'd like to suggest the architect provide some alternative ideas to make the exteriors warmer, more traditional and less contemporary.
It was moved and seconded that the architect be directed to provide alternative ideas for the buildings as discussed. Motion passed unanimously. The architect was advised to, in developing the alternatives, note any additional costs for the buildings.
B. Consent Agenda
It was moved and seconded to approve the Consent Agenda. Motion passed unanimously.
As approved by action of the Board:
a. Honorary Degree Candidates
candidates to receive Honorary Degrees at 2002 Spring Commencement to include Charles B. Axton, Doctor of Music and Gerald L. Goodell, Doctor of Law;
b. Posthumous Bachelor of Business Administration Degree - Banks,
c. Posthumous Bachelor of Business Administration Degree - Snyder, and
d. Posthumous Bachelor of Business Administration Degree - Sivilaisane
Posthumous Bachelors of Business Administration Degrees to awarded to Ms. Amy M. Banks, Mr. Ronald J. Snyder and Mr. Sasky Sivilaisane;
e. Faculty Personnel - Soppelsa
Dr. Robert T. Soppelsa to receive the title Professor Emeritus;
f. Faculty Personnel - Alexander
leave of absence granted to Rebecca Alexander beginning April 1, 2002 through no later than September 30, 2002;
g. Personnel Action - Administrative Staff - Kenefake
appointment of Gail Kenefake as System Specialist, Student for the Administrative Information Systems project at an annual salary of $39,492;
h. Personnel Action - Administrative Staff - Croft
appointment of Jeff Croft as Web Developer for the Administrative Information Systems project at an annual salary of $30,504; and,
i. Personnel Action - Administrative Staff - Herron
appointment of Christopher A. Herron as Head Volleyball Coach at an annual salary of $40,008.
There being no further business, Chairperson Dick declared the meeting of the Board of Regents adjourned at 8:54 p.m.
Kenneth P. Hackler
Secretary, Board of Regents