SUBJECT: Employee Educational Assistance Program
Currently, the Employee Educational Assistance Program policy requires that employees maintain a 2.0 GPA for courses taken for credit under the program, with a limit of 62 hours of undergraduate courses and 20 hours of graduate courses per employee. In order to simplify the procedures and provide employees with a more comprehensive benefit, it is proposed that the GPA requirement be eliminated (courses may be taken for audit under existing policy); and that the limitation on the number of hours be removed.
The existing policy does not stipulate how time for classes taken during the normal workday must be handled. To provide guidance and consistency in administration of the program, it is recommended that the policy be amended to require employees to either 1) make up the time; or 2) take personal leave to attend a class during the workday when the employee is normally scheduled to be at work.
The proposed changes have been reviewed and unanimously endorsed by Washburn University's Staff Council.
Business and Financial Affairs Handbook, Appendix D Employee Educational Assistance Program sections to be changed are:
1. Description of Educational Assistance Program
The University will permit eligible employees to officially enroll in University courses for
credit or for audit without having to pay applicable tuition and fees. The program will
permit eligible employees to be enrolled, at university expense, in one course per
Up to a maximum of 62 credit/audit hours for undergraduate courses and
twenty credit/audit hours for graduate courses. Law School courses and non-credit
courses are not included in the program. The costs of tuition and fees for courses in
which eligible employees are enrolled shall be paid by the University as a fringe benefit.
The employee shall be required to pay for all other expenses associated with enrollment in
the course such as textbooks, notebooks and workbooks. Funds are budgeted by the
University to provide this fringe benefit. If, for any reason, budgeted funds are not
available to fully fund educational assistance program applications, such assistance shall
be awarded on a first come/first served basis.
(iv) An employee who maintains, for courses taken for credit under the program, a cumulative
grade point average of 2.0 or better. 3.2. (a)
Hourly employees who have been approved to attend courses during their normal work schedule will be required to take personal leave or have their work schedule adjusted to make up the time away from their job.
5. Employee's Educational Progress In participating in the Educational Assistance Program, the Employee shall give consent for
the Administrator of the program to review the employee's record of courses taken
under this program. In the event the employee fails to maintain, for the courses taken
for credit under the Educational Assistance Program, a grade point average (gpa) of
2.0 or better, his/her participation in the program shall be terminated until such time
as the student has regained a gpa of 2.0 or better for the courses taken for credit under
Funds are budget by the University to provide this fringe benefit. If, for any reason, budgeted funds are not available to fully fund educational assistance program applications, such assistance shall be awarded on a first come/first served basis.
President Farley recommends the Board of Regents approve the changes to the Employee Educational Assistance Program
(date) Jerry B. Farley, President