Agenda Item No.



Washburn University Board of Regents









SUBJECT: Employee Educational Assistance Program







DESCRIPTION:





Currently, the Employee Educational Assistance Program policy requires that employees maintain a 2.0 GPA for courses taken for credit under the program, with a limit of 62 hours of undergraduate courses and 20 hours of graduate courses per employee. In order to simplify the procedures and provide employees with a more comprehensive benefit, it is proposed that the GPA requirement be eliminated (courses may be taken for audit under existing policy); and that the limitation on the number of hours be removed.





The existing policy does not stipulate how time for classes taken during the normal workday must be handled. To provide guidance and consistency in administration of the program, it is recommended that the policy be amended to require employees to either 1) make up the time; or 2) take personal leave to attend a class during the workday when the employee is normally scheduled to be at work.





The proposed changes have been reviewed and unanimously endorsed by Washburn University's Staff Council.





Business and Financial Affairs Handbook, Appendix D Employee Educational Assistance Program sections to be changed are:







1. Description of Educational Assistance Program



The University will permit eligible employees to officially enroll in University courses for credit or for audit without having to pay applicable tuition and fees. The program will permit eligible employees to be enrolled, at university expense, in one course per academic term. Up to a maximum of 62 credit/audit hours for undergraduate courses and twenty credit/audit hours for graduate courses. Law School courses and non-credit courses are not included in the program. The costs of tuition and fees for courses in which eligible employees are enrolled shall be paid by the University as a fringe benefit. The employee shall be required to pay for all other expenses associated with enrollment in the course such as textbooks, notebooks and workbooks. Funds are budgeted by the University to provide this fringe benefit. If, for any reason, budgeted funds are not available to fully fund educational assistance program applications, such assistance shall be awarded on a first come/first served basis.



2.2 (iv)

An employee who maintains, for courses taken for credit under the program, a cumulative grade point average of 2.0 or better.



3.2. (a)

Hourly employees who have been approved to attend courses during their normal work schedule will be required to take personal leave or have their work schedule adjusted to make up the time away from their job.





5. Employee's Educational Progress



In participating in the Educational Assistance Program, the Employee shall give consent for the Administrator of the program to review the employee's record of courses taken under this program. In the event the employee fails to maintain, for the courses taken for credit under the Educational Assistance Program, a grade point average (gpa) of 2.0 or better, his/her participation in the program shall be terminated until such time as the student has regained a gpa of 2.0 or better for the courses taken for credit under the program.







FINANCIAL IMPLICATIONS:



Funds are budget by the University to provide this fringe benefit. If, for any reason, budgeted funds are not available to fully fund educational assistance program applications, such assistance shall be awarded on a first come/first served basis.





RECOMMENDATION:



President Farley recommends the Board of Regents approve the changes to the Employee Educational Assistance Program







________________________ _______________________________________

(date) Jerry B. Farley, President


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