WASHBURN UNIVERSITY OF TOPEKA

BOARD OF REGENTS

MINUTES

April 11, 2001

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I. Call to Order



Chairperson Blair called the meeting to order at 7:03 p.m. in the Mosiman Room of the Memorial Union.



II. Roll Call



Present were: Mr. Blair, Mr. Craig, Mr. Dick, Mr. Engel, Mr. Felker, Mr. Etzel, Mrs. Lee, Mrs. Parks and Mr. Roth.



III. Approval of Minutes of March 14, 2001 meeting as mailed



It was moved and seconded to approve the Minutes of the March 14, 2001 meeting as mailed. Motion passed unanimously.



IV. Officer Reports



A. Chair's Report



Chairperson Blair publicly welcomed Mayor Felker back to the Board of Regents as a member, congratulating him on his recent election victory.



Mr. Blair reported that a number of Regents attended the recent AGB National Conference on Trusteeship in San Francisco. He said it was highly informative and an excellent conference.



C. President's Report



President Farley said he was glad to see all nine members of the Board of Regents were present and welcomed the Mayor to the meeting as well.



He said the National Conference on Trusteeship was an excellent meeting with very useful information. He said that following several of the round table discussions the Regents and he were pretty happy with the way we're dealing with things based upon reports of other institutions and some of their difficulties.



Dr. Farley said the week prior to the AGB Conference there was the matter of the basketball tournament in Bakersfield, California. He said the Washburn University men's basketball team and coaches represented the University in an excellent manner. and commended the team as a great group of young men. He said the Washburn team was a crowd favorite. He pointed out that a letter to the editor from a resident of Bakersfield commended the team for its representation. He said even the winning coach came by and complimented the team and the University and, all in all, it was great television exposure. Mayor Felker interjected there was even a small article in a recent Sports Illustrated issue.



President Farley said The Topeka Capital-Journal did a "wonderful job" of covering the story and noted Governor Graves issued a proclamation last week, with members of the basketball team and coaching staff present at his offices, and the joint resolution was adopted by both the House and Senate honoring the team and coaches. He said on April 12 the team will be honored by the Shawnee County Commission and earlier the Mayor had issued a proclamation as well.



Dr. Farley announced the inaugural speaker for the Leadership Speaker Series will be Senator Brownback. The series will be held Tuesday, April 17, at 10:00 a.m. in HLRC Room 100. He said the speech is to and for the Leadership class but others across the community are invited to attend as well.



He said April 20-21 is Alumni Weekend, which will begin with Wake Up With Washburn on Friday with a presentation by Executive Vice President for Lowe's, Dale Pond, and will end that evening with a Washburn University 'After Hours'. There will be a class reunion for classes from 1941, 1951 and 1961 and an all-alumni dinner at 6:00 p.m. on Saturday, April 21.



Dr. Farley said in the local news there was coverage about a seminar recently held on the University's campus by the Victim's Assistance Center which was attended by people from all over the country and even international representatives from Asia. He said the program is "very good, popular and growing" and is a very successful program.



He announced that students in LINC (Leaders in the Community) held its annual 'Students in the Streets' recently and removed trash in both the Chesney Park Neighborhood Improvement Association and the Shunga Creek areas.



Dr. Farley announced Washburn's forensics team, which bills itself as the Talking Ichabods, gave a demonstration a week ago which was "very impressive." He said students participating were: Andrew Strobl, Israel Wasserstein, Jasmine Carter and Ingrid Bego. He said they will be going to nationals soon representing the University. He said they deserve a lot of praise for what they've managed to accomplish.



President Farley reported the Mulvane Art Museum has loaned art work for display in the Kansas Governor's office. He said there are 21 works of art, primarily done by Kansas artists, which will be displayed in the Governor's suite through the summer and perhaps into the fall.



He said there have been news stories and reports recently about the shortfall in state revenue of some $74 million for the remainder of this year and $111 million for the next which were released after the budget had been approved by both the House and Senate, which means that all of the budget financing is open now, again. He said there have been multiple proposals on how to deal with the shortfall which will undoubtedly have an impact on us. He said the essence of the University's position is that higher education funding is to provide work force development for all of the state of Kansas and all of the educational institutions under the coordination of the Kansas Board of Regents should take a proportional share decrease in funding as it is extraordinarily important to keep the provisions of Senate Bill 345 in place. He said there was a session today with the Governor and representatives from his office and he came away a bit more encouraged. He said, however, the key is to keep Regents' institutions and others focused on the whole rather than on individual institutions.





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He said, as it relates to the campus, he has asked all departments to prepare budget submissions in accordance with the guidelines approved by the Board last winter which have all been submitted now to the Vice President for Administration and Treasurer. He said we are proceeding with those recommendations and will get back to the Board and the Board's Budget/Finance Committee as soon as we know more what the Legislature will be doing to address this shortfall. He said based on his discussions with the Governor and others the shortfall and its magnitude came as a surprise as no one estimated anything like this.



He said meetings have been scheduled to meet with members of the Shawnee County Legislative Delegation, House leadership, Senate leadership and the members of the House Appropriations Committee and the Senate Ways and Means Committee.



In response to questions, Mr. Monical reported the House and Senate appropriations committees will be returning Tuesday. He said the House Appropriations Committee will essentially start over again by putting in what's essential then stopping there. He reported the Senate Ways and Means Committee doesn't know yet how it will address the problem other than looking at non-General Fund sources and revenue enhancements. He also reported the Senate Education Committee will be coming back to Topeka on Monday. He said the sense of the meeting today with state budget officials is that we'll be looking at non-General Fund sources and reductions to original recommendations with the possibility of some revenue enhancement.



In response to a question from Regent Etzel about the effect of the shortfall if it's proportionately shared, President Farley remarked it would be a reduction in base budget of about $400,000. Regent Craig noted if the educational institutions cannot stick together, we'll die individually. Mayor Felker said the same is true with the cities as it relates to state revenue sharing.



B. Committee Reports



Hal Dick reported the Budget/Finance Committee met April 5, the day after the revenue shortfall was announced. He said the meeting was attended by Regents Blair, Etzel and himself. He said they began by looking at the updated performance measures and that there are some very brief modifications in the performance measures being submitted to the Regents for approval this evening as compared to those which were with the agenda last month. He said the bulk of the time was discussing operating priorities and sources and the use of incremental funds. Key priorities identified were faculty/staff salaries and the School of Business recruitment and retention, scholarships and student support services. He said there was a healthy discussion with Dean JuliAnn Mazacheck regarding the School of Business which disclosed some difficulties in hiring and retaining qualified faculty with the end goal of accreditation by the AACSB.



Mr. Dick reported that the Dean of Enrollment Management, Mr. Dickes, forecast record credit hour increases in 2003. There is an expected continued decline in part-time enrollments and a corresponding increase in full-time enrollments. He said Vice President Ottinger had reported at that time they had 131 contracts for the Living/Learning Center, received in some 25-30 a day. In response to queries, Vice President Ottinger reported that currently, as of today, we have 140 contracts, 38 from returning residential students and 102 new students to the residence hall.







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Mr. Dick said the next meeting, which is tentatively scheduled for April 26 in Room 204 of Morgan Hall, will focus on a review of auxiliaries and will also be looking at current future capital projects. He said there is a goal to get out the employee contracts following the Board's approval at its meeting in May.



In response to a query concerning bond refinancing opportunities in light of the current economic conditions, Mr. Dick reported that is being looked at in conjunction with bond issuances for other projects which are presently on the drawing boards. He said it is a possibility bonds may be issued in October.



D. Treasurer's Report



Vice President for Administration and Treasurer, Wanda Hill, updated the Board on the status of the Living/Learning Center project. She said the portions of the buildings above the stone work where the yellow siding appears will soon be covered with a stucco-like material. She said cabinets, shelving units and vanities are being installed in one of the residential hall wings, and in the other shower fixtures and vanities are being installed. She reported two elevators are almost complete and the project is still on schedule for completion in mid to late June. She reported also the construction project for the Memorial Union is on schedule and noted on the very lower level some partitions are now starting to be put.



Vice President Hill then reviewed the agenda items for: a. Liquidated Claims Approval - March 2001, and b. Depository Security Transactions. It was moved and seconded to approve agenda items IV.D.a. and b. Motion passed unanimously.



V. New Business



A. Action Items:



1. Bylaw Amendment: Article III, Section 1.s, and

2. Business and Financial Affairs Handbook Amendment



These items were withdrawn from the agenda with the consent of the Board.



3. Award of Contract for Living Learning Center, Stauffer Commons and Memorial Student Union Signage and Wayfinding Package



It was moved and seconded to award contract for the packages to Star Signs and Graphics, Inc. in the amount of $142,065. Motion passed unanimously.



4. Kansas Board of Regents Performance Indicators



It was moved and seconded to approve the performance indicators as set forth in the agenda item. Motion passed unanimously.



B. Consent Agenda



It was moved and seconded to approve the Consent Agenda. Motion passed passed unanimously.



As approved by the Board of Regents:





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1. Expenditures over $25,000

a. Chemistry Fume Hood Exhaust Fan

award of a contract to SAMCO, Inc. for $46,135 to complete the replacement of fume hood exhaust fans in the Chemistry labs in Stoffer Hall;

b. Law School Catalog

award of a contract to Jones, Seel & Hewitt for $10,436, and to a printer once the printing is bid, in an amount not to exceed $42,000 for produce the Law School catalog;

c. Telephone Registration System

award of a contract to Voice Data Solutions, Inc. in an amount not to exceed $41,900 to install IBM DirectTalk Software, convert VAD language to JAVA and purchase hardware and software as necessary;

d. Purchase of Mattresses for LLC, Kuehne and West Halls

award of contract to Air Capital Mattress for $31,755.60 for installation of mattresses;

2. Personnel Items

a. Voluntary Phased Retirement

approval of phased retirement for Dr. Janice Dunwell, School of Nursing, for academic years 2001-02 and 2002-03 effective August 1, 2001, and Dr. Susan Hsia, School of Nursing, for academic years 2001-02 and 2002-03 effective August 1, 2001;

b. Personnel Actions - Administrative Staff - Jones

increase in annual salary for Alisa Jones, PLAN 2+2 Program, to $30,000;

c. Personnel Actions - Administrative Staff - Malloy

appointment of Keita Malloy as Assistant Football Coach at an annual salary of $28,008;

d. Faculty Personnel - Lasso

leave of absence for Rogelio Lasso, School of Law, for the Fall 2001 semester;

e. Faculty Personnel - O'Neil

unpaid leave of absence for Jalen O'Neil, School of Law, for the 2001-02 academic year;

3. Employee Educational Assistance Program

changes to the Employee Educational Assistance Program as outlined in the agenda item;

4. School of Law Student Activity Fee

creation of a University Curriculum Committee as a University Standing Committee of the University Council;

5. University Curriculum Committee

increase in the School of Law student activity fee to $25 per semester effective with the 2001-02 academic year;

6. Change Orders - Living Learning Center Project

General Contract McPherson Contractors, Inc.

1. additional kitchen equipment for Stauffer Commons food court. Net increase: $15,930.00.

net contract change: Increase: $15,930.00

no change contract completion date - June 26, 2001

Electrical Contract Torgeson Electric

1. move transformer TD3 to Janitor's Room #235 and move panel LD3 to east wall of closet #200A. Net increase: $5,567.24.

2. provide labor and materials associated with additional kitchen equipment for Stauffer Commons food court. Net increase: $9,102.41.

3. add one (1) working day to contract for item 1.

4. add one (1) working day to contract for item 2.

net contract change: Increase: $14,669.65

new contract completion date June 20, 2001









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C. Information Items:



1. Comer Project Update



Vice President Wasserstein introduced Dr. Gloria Dye and Dr. Sara Cocolis, who made a brief PowerPoint presentation to the Board concerning the University's partnership with U.S.D. 501 with the Yale Child Study Center School Development Program outlining its history and its central principles.



VI. Executive Session



It was moved and seconded to recess to Executive Session for the purpose of discussing a personnel matter and to reconvene in open session at 8:30 p.m. in the Mosiman Room of the Memorial Union. Motion passed unanimously. The Board recessed to Executive Session at 7:19 p.m. At 8:30 p.m. the Board reconvened in open session.



It was moved and seconded to recess to Executive Session for the purpose of discussing a personnel matter and to reconvene in open session at 8:40 p.m. in the Mosiman Room of the Memorial Union. Motion passed unanimously. The Board recessed to Executive Session at 8:30 p.m. At 8:40 p.m. the Board reconvened in open session.



It was moved and seconded to appoint Dennis R. Honabach as Dean of the School of Law at an annual basic salary of $170,004. Motion passed unanimously.



It was moved and seconded to adjourn. Motion passed unanimously. The meeting of the Board of Regents adjourned at 8:42 p.m.







_______________________

Kenneth P. Hackler

Secretary, Board of Regents







































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