WASHBURN UNIVERSITY OF TOPEKA
BOARD OF REGENTS
April 13, 1996
I. Chairperson Roth called the meeting of the Washburn University Board of Regents to
order at 2:31 p.m. in the Cottonwood Room of the Memorial Union.
II. Present were: Mr. Dick, Mr. Ferrell, Mr. Felker, Mr. Maag, Mrs. Porter and Mr. Roth.
III. It was moved and seconded to approve the Minutes of the March 13 and March 20,
1996 meetings as circulated. Motion passed unanimously.
It was moved and seconded to recess to Executive Session for a period not to exceed 15
minutes for the purpose of discussing personnel matters and to reconvene in open session
in the Cottonwood Room. At 2:31 p.m. the Board recessed to Executive Session.
* Mr. Kimbrough arrived at 2:34 p.m.
At 2:45 p.m. the Board reconvened in open session in the Cottonwood Room of the
Memorial Union and it was announced that no decisions were made.
IV. New Business
A. Central Topeka Strategic Plan
Chairperson Roth introduced Mrs. Joan Wagnon of the Central Topeka
Turnaround Team. Mrs. Wagnon made a presentation concerning a proposal to
develop a land use plan for the Washburn corridor from 21st Street to 5th Street
and asked the University, as it did previously, to submit a grant request in the
amount of $25,000 and serve as the fiscal agent for the Topeka Turnaround
Team in the project outlined in the materials presented to the Board.
It was moved and seconded to authorize the administration to submit a grant
request in the amount of $25,000 for utilization by the Topeka Turnaround Team
and to have the University serve as the Topeka Turnaround Team's fiscal agent in
the application of the grant. Motion passed unanimously.
1. Faculty Promotions
It was moved and seconded to approve the award of promotions to faculty as
shown on the agenda item. Motion passed unanimously.
As approved by the Board, the following persons were awarded promotion:
Jean Dimmitt to Associate Professor, William Everett to Associate Professor,
Robert Hull to Associate Professor, David Jervis to Professor, Kirt Saville to
Associate Professor, Mary Sheldon to Associate Professor, Charles Tumlinson
to Associate Professor, and Ronald Wasserstein to Professor.
2. Faculty Tenure
It was moved and seconded to approve the award of tenure to the faculty
members as shown on the agenda item. Motion passed unanimously.
As approved by the Board, the following persons were awarded tenure:
Candance Bahner, Barbara Burgess, Jean Dimmitt, Robert Hull, Nancie Palmer
and Lee Snook.
3. Administrative Personnel
It was moved and seconded to alter the position of David G. Monical from
Executive Assistant to the President and Director of Governmental Relations,
to Executive Director of Governmental Relations and Acting Director of
University Relations, effective April 11, 1996. Motion passed unanimously.
4. Administrative Appointment
It was moved and seconded to approve the appointment of James Keebler as
Acting Coordinator of Career Services effective April 1, 1996, increasing his
salary by $1,000 per month while serving as Acting Coordinator. Motion
C. 1995-96 Designation of "Eminentes Universitatis"
It was moved and seconded to award Mary Lou Steinle the status of Eminentes
Universitatis. Motion passed unanimously.
1. Board of Regents Policy Related to Athletic Dept. Student Grant-in-Aid
It was moved and seconded to approve the administration's recommendations
for changes in the existing student grant-in-aid program for athletics, to ask
University Counsel to bring back a report on what can be done with respect
to the restrictions found in the Kuehne Trust, and to direct the administration
to research fundraising possibilities for the athletics program. Motion passed
The "Administration's Recommendations" adopted by the motion are as
" 1. Rescind the November 19, 1990, Board of Regents action titled "Board
Ichabod Scholarship Fund Directive" contained int he Regents' minutes.
2. The University's General Fund Athletic Scholarship accounts (79500
through 79509) will be frozen at the FY1996 Budget levels in the amount
3. Any increases to Athletic Scholarship FTE Grants and/or increased dollars
for this purpose will have to be provided from private fund raising special
4. Authorize the President and Athletic Director to work with and through
the Washburn Endowment Association to raise additional funds via
private donations and other approved special activities to increase
necessary funds restricted for Athletic Department activities.
5. All the Athletic Department activities must be in compliance with
applicable laws/regulations, NCAA/MIAA regulations and University
2. Alcoholic Liquor/Cereal Malt Beverage Policy; Revisions
It was moved and seconded to approve the amendment to the Alcoholic
Liquor/Cereal Malt Beverage Policy as submitted with the agenda item.
Motion passed unanimously.
As approved by the motion adopted by the Board of Regents, the policy is
amended to include a specific reference to the City of Topeka licensure of
cereal malt beverage (3.2% beer) and to add as a designated site at which
alcoholic liquor/cereal malt beverage can be consumed to include the parking
area on the north side of Warehouse 3 and south of the play clock on the
south end of the football field in Moore Bowl.
3. Revised University Facilities Use Policy
It was moved and seconded to approve the revised University Facilities Use
Policy submitted with the Board of Regents agenda item for IV.E.3. Motion
passed unanimously. (Policy attached to original officla Minutes.)
4. Revised Tenure & Promotion Policy for SAS and SON
The Board of Regents received as information items revised promotion and
tenure guidelines from the School of Applied Studies and the School of
Nursing. The Board also received as an additional item proposed promotion
and tenure guidelines from the College of Arts and Sciences. Dean McKibbin
of the School of Business reported to the Board of Regents that the School of
Business will be acting within the month to approve revised promotion and
tenure guidelines for it which would be ready for consideration by the Board
of Regents at its next meeting.
5. Proposed Change to University's Tuition/Fee Refund Policies
It was moved and seconded to approve the proposed Tuition/Fee Refund
Policy attached with agenda item IV.E.5. to become effective May 1, 1996.
Motion passed unanimously. (Policy is attached to original official Minutes.)
As approved by the Board of Regents, the Refund Policy is amended to make
clear what happens with respect to refunds when a student is enrolled under
the deferred tuition payment program and substitutes licensed health care
provider for medical physical in the section dealing with refunds due to
serious illness or injury.
6. Proposed Mileage Rate Change
It was moved and seconded to increase the mileage reimbursement rate for
utilization of privately owned vehicles to 31 cents per mile effective July 1,
1996. Motion passed unanimously.
F. Financial Reports
1. Liquidated Claims Approval
It was moved and seconded to approve the Liquidated Claims submitted with
the agenda item. Motion passed unanimously.
2. Depository Security Transactions
It was moved and seconded to approve the Depository Security Transactions
reported with agenda item IV.F.2. Motion passed unanimously.
The Regents discussed changing the meeting scheduled for the Board of Regents by
cancelling the June 12, 1996 scheduled meeting and scheduling a meeting for the week of
May 28-31. It appeared to be the consensus of the individual Regents that the meeting
could be held on Thursday, May 30. Mr. Roth reported that he would set the meeting date
in conjunction with President Thompson and the Secretary to the Board of Regents in
discussions Monday, April 15, 1996.
There was discussion about changing the meeting date for the first meeting in the month
of May from May 8 to May 9. It appeared to be the consensus of the Board of Regents
that that would be acceptable.
The Vice President for Academic Affairs, Dr. Sheley, presented an oral report to the Board
of Regents updating the work of an ad hoc housing committee which was to have
completed its work in time for the April 10, 1996 Board of Regents meeting. Vice
President Sheley reported that, for the first time, there is consensus on the number of
additional "beds" that should be added to the campus. According to Vice President
Sheley, the number to be added is approximately 64 spots. Vice President Sheley reported
that he and Mr. Dickes visited the University of Toledo to look at its new international
housing unit which is all in a $12 million multi-storied building. He said the most drastic
change in this housing unit from others which he has seen is the elimination of cooking in
rooms or suites. He said the structure has accommodations of suites from two single
rooms and one double to two singles and two doubles and has common meeting rooms
and working area.
Chairperson Roth reported that at the recent AGB meeting he attended a session dealing
with the search process for identifying presidential candidates. He also visited with Jim
Maag, who has served on the last two presidential search committees at Washburn, and
with the executive director of the Kansas Board of Regents, Steve Jordan. He said that he
would be talking more with Mr. Maag about the search process and that they would be
coming up with a procedure to be brought to the next Board of Regents meeting.
Vice President for Academic Affairs, Dr. Sheley, indicated that the publicity committee has
come up with a slogan to be used with publicity for the campus in the near future. The
slogan identified by the committee is "Learning for a Lifetime."
It was moved and seconded to adjourn. Motion passed unanimously. The Board
adjourned its meeting at 4:07 p.m.
Kenneth P. Hackler
Secretary, Board of Regents