Agenda Item No. _________

Washburn University Board of Regents

SUBJECT: "All-Campus Card" Access System


An "all-campus card" incorporates the use of a single identification card that can provide pre-approved access to a variety of on-campus services and applications (verification, financial, security). One card is distributed to students, faculty and staff. The "all-campus card" is a multi-application card access system (host, hardware, software) that provided cardholders with pre-approved access to on-campus services 24-hours a day, 7-days a week utilizing non-proprietary magnetic stripe technology.

A consultant, Robert Huber, of Robert Huber Associates was hired to assist the University with the development of needs requirements and an RFP for a one-card system. In addition, Mr. Huber was to assist with the development of time-lines and a budget for the proposed system, as well as participate in the evaluation of vendors and the selection of a final vendor to provide the one-card system.


Request for Proposals were sent to five vendors. Four vendors (CBORD, Diebold, General Meters and Blackboard) responded with proposals. The evaluation process included telephone interviews of vendor's customers, on-site presentations by two vendors, and site visits to other campuses of the proposed card systems in operation. Following an extensive evaluation, the recommendation is to award a contract to The CBORD Group. Inc., for the "ODYSSEY PCS" System in the amount of $369,937. This amount includes hardware, software, training, installation, and implementation with the initial year licenses, maintenance and configuration fees.


Initial funding will be from account number 12-10102. This account will be reimbursed in FY02 from auxiliary reserves.


President Farley recommends the Board of Regents approve a contract award to The CBORD Group, Inc. in the amount of $369,937.

______________________________ _______________________________

Date Jerry B. Farley, President

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