WASHBURN UNIVERSITY OF TOPEKA

BOARD OF REGENTS

MINUTES

May 9, 2001

_____________________________________________________________________________________





I. Call to Order



Vice Chair Engel called the meeting of the Board of Regents to order at 7:01 p.m. in the Mosiman Room of the Memorial Union.



II. Roll Call



Present were: Regents Dick, Engel, Etzel *, Felker, Lee, Parks and Roth.



* Mr. Etzel's participation was via telephone conference .



Vice Chair Engel inquired whether there were any persons present wanting to make a comment during the public comment portion. No one was present wanting to address the Board. The public comment portion was closed.



III. Approval of Minutes of April 11, 2001 meeting as mailed



Vice Chair Engel inquired whether there were any corrections or additions to the Minutes as mailed. As there were no corrections, Vice Chair Engel declared that in the absence of any objection, the Minutes will stand approved as mailed.



IV. Officer Reports



A. Chair's Report



Vice Chair Engel indicated he had no report to give and that Chairperson Blair had left no report for him to provide.



B. Committee Report



Vice Chair Engel recognized the chair of the Budget/Finance Committee, Regent Dick. Regent Dick reported that the last meeting of the Committee was conducted on April 26 at which they reviewed the final results of the performance pay plan; the proposed classified schedule with changes made primarily due to state changes in its classified pay plan; and, most importantly, the 2002 Budget document, particularly focusing on the 2002 auxiliary enterprise budget which is only on one line but is a very significant portion of the budget. He said they examined that for reasonableness and flexibility.



Regent Dick reported that the Budget/Finance Committee began its work on the 2002 Budget on September 6, 2000. He said since that date they've had nine meetings and have expended more than 20 hours working on the budget alone. He said they've had three goals in mind working on the budget. The first is to ensure the strategic priorities are reflected, giving by way of example faculty/staff salary pay plan.



Regent Dick noted that several years ago a survey had been conducted reflecting a nearly ten percent gap between University employees and employees of its peers and that the University has been attempting to close the gap by increases of two to three percent each year. He said with this budget we'll continue to close that gap. He said they expended considerable time up front in the fall on budget preparations, focusing on the pay plan, noting that while the merit pay plan of previous years created distribution it also created some friction and that with input from all constituent groups the pay plan has been revamped to provide a performance pay plan which is viewed as fair and equitable. The second goal was to meet other priorities including School of Business accreditation, scholarships, and Student Life.



The third goal was to ensure that the budget is fiscally prudent but flexible to deal with any possible shortfalls. To that end they looked at the end result of the budget to ensure that it was reasonable compared to previous budgets and also at the processes by which the budget was developed to ensure reasonability. In terms of ensuring the budget could meet potential revenue shortfalls from the outset of the budget development was to be able to meet uncertain economic conditions which might arise or with potential enrollment declines as well as increased utility costs.



Vice Chair Engel commended Hal Dick, Regent Blair and Regent Etzel on the Budget/Finance Committee's work. He said they have done very good work and that the report was a terrific report. Regent Dick extended his thanks to others who worked with him during the course of the year on the budget committee including Regent Blair, Mayor Wagnon, Regent Goossen and Regent Etzel. He said they really made all this possible.



C. President's Report



President Farley began his report by first introducing the new WSGA President, Ben Cleeves, extending his congratulations to him. He noted that Mr. Cleeves has been doing an internship at the Capitol.



Dr. Farley said an organization known as Youth Entrepreneurs of Kansas, sponsored by Koch Industries in Wichita, is now in its third year in Topeka. This program helps students in high schools with a program demonstrating what it's like to be an entrepreneur. He said this is a program partnering with school districts and that Washburn University is involved as well. He reported that recently 140 students from Highland Park High School and Topeka High School were on the University's campus for the fourth time in their history at Topeka. During this event, the fourth such event on campus, they were able to talk with representatives of the Small Business Development Center and others about entrepreneurship.



He reported that during Alumni Weekend there was a poster show during the after hours event. This is an opportunity for students to get a lot of exposure and focus in participating in undergraduate interaction with faculty. He said there were presentations at the after hours event of some 37 different topics.



President Farley noted there are 12 students who will be going to China during summer session and some 25 students overall studying abroad in different programs organized and coordinated by the International Studies department. The new students will be going to places all over the world.



He announced that on June 2-3 the Mulvane Arts Center will be hosting its annual Mountain Plains Art Fair featuring the works of 75 different artists in different media, including jewelry, paintings and pottery. This year's event will be located South of Stoffer and North of Whiting where it was situated last year. He noted that as a part of this event this year there will be a vintage auto show and inquired of Regent Etzel whether he'll have a vehicle at that show. Regent Etzel said he will have a 1955 Cadillac convertible.



Dr. Farley announced that this year marks the 16th year of the annual Sunflower Music Festival in Topeka. He said this year's event will be from June 1 through June 9 and that there will be a special reception after the first concert to which Regents will be invited.



He announced that the Legislative Session recently concluded and that, as far as the University is concerned, everything is positive at this time. He said the application of the Senate Bill 345 funding formula will provide an increase in state aid of $1.324 million, less the loss of some $60,000 in out-district tuition. He said this is the largest increase in state appropriations. He said he is very appreciative of the support to the University by the legislative body and the Governor. He said the appropriations include $450,000 for technological support for the public higher education institutions, of which 10% will be for Washburn, and that there is a $40,000 increase in the tuition grant funding for University students. Other legislation included a bill passed to ensure continued offering of the NYSP program at Washburn University. He noted this bill also benefits other higher education institutions in the state. Other legislation includes resolution of the current/prior year issue formally set forth in Senate Bill 345 on application of the funding formula, and that the bill to extend the exclusion from state income tax that taxes the retirement benefits paid to Washburn employees, as is the case for retirement income for other state public employees, was stopped in the process following passage by the appropriate committee when the shortfall of $185 million occurred, even though the cost of this program is only in the $40,000-$70,000 range. He said the bill is still alive and that we will "re-initiate our efforts next year."



He indicated the University's Small Business Development Center, referenced earlier in connection with the Youth Entrepreneurs of Kansas, had over 300 clients this past calendar year 2000 and that there were more than 1,000 one-on-one counseling sessions, 23 seminars for a total of 1,350 participants, consultations of 227 start-up business clients, and 37 new businesses actually started. He noted that the benefits to the clients generally are free consultations due to the grant funds from the Small Business Administration and any costs associated with the consultations are to the small business clients is nominal.



He reported that the Law School renovation project on the Robinson Court Room is now underway. He also noted that at the Washburn Endowment Association's recent meeting they recently adopted a new budget to change the way we conduct development activities on the campus. He said the change will permit the addition of development officers to work with specific constituent groups, namely the College of Arts and Sciences, School of Nursing, School of Law, Athletics and KTWU as examples. He reported that the Deans are enthusiastic and eager.



Dr. Farley reported that as of today the University has received 213 contracts for a total goal of filling 478 beds. He said this month and next are the key periods.



Finally, he noted that finals week is coming to a close and that commencement will be on Saturday. He said this will be a fun and very exciting weekend.



Regent Lee inquired whether the Board could have a report from the study abroad students at a fall meeting. President Farley indicated that was a good idea and perhaps this could be an informal presentation and interaction with study-abroad students at a pre-meeting dinner at a fall meeting.



Regent Engel reported he recently attended the athletic dinner and noted it was a terrific event and commended the athletes, noting they're all great kids and they represent Washburn University very well.



D. Treasurer's Report



Vice President for Administration and Treasurer, Wanda Hill, made presentations on: 1. Depository Security Transactions - March-April 2001, 2. Liquidated Claims Approval - April 2001, and 3. Public Fund Investments - April 2001. It was moved and seconded to accept the Treasurer's Report.



Vice President Hill then made a brief report updating progress on the LLC. She said the contractor is making rapid progress in bringing the project to a close, noting that dirt work and landscaping work has now begun. She also reported the architects have decided they will start doing the development of a "punch list" by floors as they are completed and noted the project is still scheduled for substantial completion on June 26. She did indicate the agenda includes an item for change orders to extend the completion date for delivery of food service equipment for the food court only. She said otherwise, the project is on time and on budget.



Vice Chair Engel requested that the Board be given a tour of the facility before the Board accepts the building, to which the administration agreed.



V. New Business



A. Action Items:



1. Fiscal Year 2002 Budget



Vice President for Administration and Treasurer made a PowerPoint presentation providing an overview of the Fiscal Year 2002 Budget. During the course of the presentation, she noted the budget includes: a 3% tuition increase; a conservative budget based on actual FY '01 student credit hours less Law and Plan 2+2; and, is dedicated to the strategic priorities which were addressed by Regent Dick in the report of the Budget/Finance Committee. The presentation included a graphic breakout by percentages of budgeted revenues and budgeted expenditures.



Interim Vice President for Academic Affairs, Ron Wasserstein, then made a PowerPoint presentation providing graphic breakout of the frequency distributions for the three categories of employees for the upcoming fiscal year.



In response to a question about the relationship of Law tuition at Washburn to that at the University of Kansas, President Farley reported that the University of Kansas is adopting a Law School financing plan not dissimilar to that of Washburn, but that our tuition rates still lead those at the University of Kansas. With respect to undergraduate tuition, President Farley reported that in comparison with Emporia State University, combining tuition and fees versus our tuition and fee, there will probably be a $25 a credit hour difference and at the University of Kansas, comparing tuition and fees with our tuition and fee, it's probably only $1 or so.



Regent Dick observed that the Budget/Finance Committee is beginning to look at tuition, starting with moving the out-of-state tuition toward a market-based system. He said there's no inherent reason to do out-of-state tuition rates on any other system and noted that as relates to graduate rates, we are still way behind Kansas State University and the University of Knasas in graduate credit hour tuition.



Regent Engel observed that while the budget provides for an approximately $5 million increase, 40% is revenue that the University is itself generating and that the amount of increase is devoted to the strategies priorities of instruction and academic support, student services and some one-time expenditures, primarily those associated with the Living Learning Center.



Regent Dick, elaborating on the one-time expenses, said the Budget/Finance Committee encourages expenses which are variable and flexible until the University knows what the demand will be, but observed also that some of the expenditures cannot be variable and flexible, such as those for heat and light. The goal, of course, is to keep those variable expenditures low until we know what demand is.



Regent Roth referenced the percentage breakout of budgeted revenues and expenditures included in Vice President Hill's PowerPoint presentation and noted it would be helpful were the administration to provide comparison with what other universities are doing so that we, the Board, can have a better idea how we, in fact, compare whether we're doing a good job or not. Dr. Farley said that information is available and that the administration would work to gather that information but said the percentages shown on the PowerPoint presentation are pretty standard and really pretty close with those of other institutions. He said the one number that makes it a little more difficult for comparison is that of auxiliaries as some institutions have large auxiliary expenditures such as athletics, but the percentages shown here compare very favorably with those of similar institutions of size and scope across the country.



Regent Parks noted that the budget proposed did not include the increase for any additional enrollment which did not reflect increased enrollments from the introduction of the Living Learning Center. Regent Dick reported that the Budget/Finance Committee elected to project no enrollment increase to build in flexibility for the budget. He said he expects there will be increases but they didn't want to balance the budget on any projected increase. He said this is in part due to the fact that 14 of the 15 past years enrollment has been flat or declining and that last year was the first increase. He said the committee does expect and hopes that enrollment will occur again this year but again that they didn't want to count on increased enrollment for balancing the budget.



In response to a query from Regent Engel about anticipated reserves, President Farley reported that we capture those at the close of the fiscal year. He said prudently we expect there will be a balance remaining at the close of the year and that historically we have had fund balances even in the face of enrollment less than projected in a fiscal year. He said we hope the economy goes great guns and a number of sales are generated so that in the future there is revenue growth to keep up with salaries. He said we expect a healthy balance at the end of the fiscal year.



Regent Dick, commenting on the distribution of salary increases, noted that even in the tier 3 category there was some catch up, some rather dramatic, while others were more modest. He said it's important to note that there's discrimination between tiers and discrimination within tiers based on merit.



It was moved and seconded to approve the budget as proposed. Motion passed unanimously. Regent Engel extended his thanks for the budget committee doing a very good job and providing an easily defensible budget.



2. Capital Projects from the Debt Retirement and Construction Fund



It was moved and seconded to approve the projects and equipment for FY 2002 as detailed in attachments 3, 4, 5 and 6 using FY 2001 resources. Motion passed unanimously.



3. "All-Campus Card" Access System



It was moved and seconded to approve the award of a contrct to CBORD Group, Inc. in the amount of $369,937.



In response to a question from Regent Parks about the use of the card, Vice President Hill said it could be used for almost anything we can imagine including door access, food services, library, games and other events. She said we'll begin by using it for door access and food service, then it will be expanded for use in the library, vending and laundry services in the Living Learning Center.



In response to a question from Regent Lee about whether it might be possible to have a trial period, Vice President Hill reported that as part of our due diligence evaluation, the administration conducted on-site visits to other campuses at which the system is being used as well as telephone interviews with two other campuses so as to get first hand evidence about the CBORD system in use.



Motion passed unanimously.



* 4. Committees



It was moved and seconded to approve the appointment, by Chairperson Blair, of Regents Lee, Engel and Roth to the Presidential Evaluation Committee. Motion passed unanimously.



It was moved and seconded to approve the appointment, by Chairperson Blair, of Regents Roth, Craig and Parks to the Nominating Committee. Motion passed unanimously.

* Item added to the agenda at the meeting with the Board's consent.



B. Consent Agenda:



It was moved and seconded to approve, with the exception of V.B.2.b., the items in the Consent Agenda. Motion passed unanimously.



As approved by the Board of Regents:



1. Policies

a. By-laws Amendment; Article III, Section 1.s

University By-laws amended as follows:

The Board may authorize the Treasurer to purchase such materials, supplies, and equipment as needed for the successful operation of the University, provided such purchases are within the appropriations of the designated departments or accounts; and provided further, that funds are actually in the treasury as provided by law. The Treasurer may refer any purchase requisition to the Board and, in compliance with the regulations established by the Board, shall submit to the Board for its consideration any purchase requisition, quotations or bids calling for a purchase in excess of $25,000 the amount set by Board policy. The Board may exclude from this requirement certain purchases of a routine nature, such as utility bills, book purchases for the University Libraries and Bookstore; continuing contract type purchases, such as security services, equipment, computer equipment, etc. In the event that purchases need to be made prior to a regular meeting of the Board, the Treasurer may verbally, or in writing, obtain the opinions of the Chairperson in advance of the regular meeting, and if approved, place the order and have the same confirmed at the next meeting of the Board. The Treasurer is empowered to delegate to the Business Manager and other Business Office employees the details of approving certain requisitions and the clerical operations necessary for placing the order and assembling the material in voucher form in preparation for payment.



b. Business and Financial Affairs Handbook Amendment - Chapter IV, Procedure for Purchasing, Encumbering Accounts, Travel, Duplicating, etc.

CHAPTER IV. PROCEDURE FOR PURCHASING PROCUREMENT, ENCUMBERING ACCOUNTS, TRAVEL,DUPLICATING, ETC.

1. PLACEMENT OF PURCHASE ORDERS

1. Policy. All purchase orders and agreements involving Washburn University for financial obligations of any kind must be approved in advance and signed by the Treasurer. The Treasurer shall submit to the Board for its consideration any purchase requisition, quotation or bid for a purchase in excess of $50,000. All purchases between $25,001 and $50,000 will be listed and presented as a consent agenda item for ratification by the Board.

The Treasurer is empowered to delegate to the Director of Business Services, Purchasing Manager, or other Business Office employees the details of approving certain requisitions and the clerical operations necessary for placing the order and assembling the material in voucher form in preparation for payment. This applies to the obligations of the General Fund, University Restricted and Agency Fund, Government and Research Fund, Endowment Fund, Student Loan Fund, Employee Benefit Contribution Fund, and any other fund so designated by the Board of Regents.

1.1 All purchase orders and agreements involving Washburn University of Topeka in financial obligations of any kind must be approved in advance and signed by the Treasurer or his a designated official. This applies to the obligations of the General Fund, University Restricted and Agency Fund, Government and Research Fund, Endowment Fund, Student Loan Fund, Employee Benefit Contribution Fund, and any other fund so designated by the Board of Regents. Washburn University of Topeka as a public institution is required to meet statutory procedures established by the State of Kansas and University Bylaws established by the Board of Regents. In the handling of federal grants, institutes, and other governmental programs, additional rules and regulations applicable to such programs must be met. In many cases, these require confidential, competitive bids. The responsibility for administering the centralized purchasing functions is assigned exclusively to the Business Office. Your cooperating with the approved University purchasing procedures will help avoid embarrassment with government agencies, vendors, auditors, etc. In addition you may avoid incurring a personal financial responsibility.

1.2 All financial commitments and obligations for which the University is legally liable must be created as a result of a purchase order issued by the Business Office or a contract executed by the Business Office.

The head of each department or office, cooperating with the Purchasing Agent Manager, is responsible for obtaining bids or costs and submitting them with recommendations to the Business Office. All purchase requests, receiving reports, bids, invoices, statements and other information related to financial obligations must be presented to the Business Office.

No full-time member of the faculty or staff shall negotiate sales, compete for sales, or be a vendor for University business.

It is the responsibility of each department head to remain within the appropriations for each account in his/her budget. For administrative purposes, audit reports, and Board of Regents meetings, it is necessary that each requisition indicate the use of the article or materials or the purpose of the service being requested. Any requisition submitted to the Business Office which does not give full particulars as to the use or purpose may, of necessity, be returned to the requesting department and will require additional time before an order can be placed.

Each department is responsible for anticipating its needs and combining orders wherever possible to maintain an optimum inventory of materials and to minimize order processing costs.

The University does not pay the federal excise tax or state sales tax on items purchased for educational use.

All department purchases including library books and periodical purchases shall be completed before June 1, as all orders placed must be delivered, invoices approved for payment, and payment made early in June. Although the fiscal year does not end until June 30, it is not possible to meet the statutory requirements, prepare all the statements required by the auditors, and assemble the necessary data for the following year's published budget unless the routine of purchasing and paying bills, except emergency and day by day operations, is completed early in June.

The use of claim vouchers is not permitted in making purchases except when advance approval, in each instance, is obtained from the Purchasing Agent Manager for payments not readily adapted to purchase orders. In instances where this procedure is approved, the claim voucher is to be signed by an authorized official of the firm, the vendor's invoice is to be attached to the claim voucher, and these documents are to be submitted to the Purchasing Agent within two business days after the approval of the use of the claim voucher. The use of the article of material or the purpose for which the service was purchased is to be stated on the claim voucher.

The University maintains a University Restricted and Agency Fund. Any commitment obligated by an individual or organization is the personal obligation of the individual creating the commitment unless the request is properly handled through the University Business Office in accordance with University procedures and policies applicable to such funds. The University is subject to the same legal requirements for the management of the University Restricted Funds as are applicable to its General Funds. If the unencumbered balance or cash balance available for the account is inadequate for the payment of any request submitted to the Business Office, the entire obligation becomes the responsibility of the individual making the commitment. It is recommended (required for Washburn Student Association, Washburn Student Bar Association and Departmental Agency Accounts) that any long term arrangements or requests involving a large sum of funds should be processed through the Business Office, and any contract signed by an organization's officers should also be approved by the Business Office with a copy filed with the Business Office.

Purchases which will require expenditures for more than $25,000 $50,000 are to be presented to and approved by the Board of Regents at their regular business meeting before an obligation is created in the name of the University or organization. Items which require Board of Regents approval must be submitted well in advance of the next scheduled Regent's meeting in order to be placed on the agenda for that meeting. Contact the Purchasing Agent Manager for agenda deadlines.

All Washburn Student Association and Washburn Student Bar Association Agency Accounts and all Departmental Agency accounts are to follow the purchasing procedure as set forth contained in this Chapter, Sections 1 through 3. Agency Payment Requisitions and Authorization forms should be used only for reimbursements for cash purchases, payment of utilities, and for other purchases only as authorized in advance by the Purchasing Department. All other purchases should be made in accordance with the standard purchasing procedure of processing a Purchase Requisition in advance of making the purchase or commitment in the name of the University or organization. For further information relative to procedures for handling agency accounts, you are referred refer to Chapter VII.

c. Recommendation of Committee to Review Section One, Article VI(A) of the Faculty Handbook

1) Each School, the Librarians, and each Division of the College of Arts and Sciences, shall elect one representative and one alternate to the University Council.

2) Elections of representatives and alternates shall be held no later than mid-April of the academic year preceding the academic year in which the term of office begins.

3) The May meeting of the University Council, in addition to conducting its regular business, shall provide orientation for newly-elected members to the next academic year's Council.

4) Regular business of the May meeting shall be conducted with only current member's voting.

5) Before the May meeting concludes, the continuing and the new members for the next academic year's Council shall elect that Council's officers. But that Council's term does not begin until the Fall Semester begins.

6) In the absence of a quorum during the summer months, an Executive Committee composed of the Chairperson, the Vice-Chairperson, and the Secretary of the University Council and the Senior Faculty Representative to the Board of Regents, shall be empowered to conduct any pressing business of the Council. A business of the Council shall be deemed pressing if it cannot be safely postponed until the Council's first Fall meeting.

7) Should a member of the Executive Committee not be available during the summer, that member shall appoint an alternate from the remaining faculty members of the Council.

8) The last sentence of Section 7 of Article VI(A) of the Faculty Handbook will be modified by substituting "Chairperson" for "President" and deleting "or by the Secretary." The sentence, after modifications, will read: "other meetings may be called by the Chairperson or by any officer receiving a written petition of 4 voting members of the University Council, at any time and upon notice."

d. Corporate Resolutions

signature of two corporate resolutions for Kaw Valley State Bank and Firstar Bank designating authorized persons to sign on behalf of the University;



2. Expenditures over $25,000

a. Process Mapping of Administrative Functions

award of contract to Baird, Kurtz & Dobson in an amount not to exceed $50,000 to map current processes for the University's AIS Project;



3. Personnel

a. Faculty Personnel - Meador

promotion Rebecca Meador, Instructor in the Music Department, to rank of Assistant Professor;



4. Change Orders - Living Learning Center Project

General Contract McPherson Contractors, Inc.

1. Incorporate revised reflected ceiling plans at upper floors of Bldg. 1 and provide cut out in floor slab for HVAC ductwork routing. Net increase: $1,549.00.

2. Cost for doors not in original proposal request #G-2 and upsize 18 doors from 12x12 to 18x18 and 16 doors from 24x36 to 24x48 for better accessibility. Net increase: $4,549.13.

3. Reimburse (by deduct Change Order from other Prime Contractors) for daily clean up expenses for period 01-26-01 thru 03-23-01. Total to be split in thirds. Total increase: $6,652.94.

4. Add electric operator to 16' wide overhead coiling grill door in Stauffer Commons. Net increase: $1,249.00.

5. Changes to food service equipment approved last month, add ten (10) additional working days to Stauffer Commons only for lost production slot.

Net contract change: Increase: $14,000.07

No change contract completion date

For Bldgs. 1 and 2 - June 26, 2001

Add ten (10) working days to contract

Completion date for Bldg. 3 - July 11, 2001

Electrical Contract Torgeson Electric

1. Reimburse for 1/3 daily clean up expenses, provided thru McPherson Contractors for the period 01-26-01 thru 03-23-01. Net decrease: $3,326.47.

2. Provide power to electric operator for 16' wide overhead coiling grill door at Stauffer Commons. Net increase: $778.32.

3. Provide toggle disconnect switches on 30 VAV boxes. Net increase: $575.40.

4. Changes to food service equipment approved last month, add ten (10) additional working days to Stauffer Commons only for lost production slot.

Net contract change: Decrease: $1,972.75

No change contract completion date

For Bldgs. 1 and 2 - June 20, 2001

Add ten (10) working days to contract

Completion date for Bldg. 3 - July 5, 2001

Mechanical Contract Piping Contractors

1. Reimburse for 1/3 daily clean up expenses, provided thru McPherson Contractors for the period 01-26-01 thru 03-23-01. Net decrease: $3,326.47.

2. Change in fire protection heads (sprinkler) from semi-recessed to flush heads at portals where 7' ceiling height occurs. Add one (1) additional working day. Net increase: $2,636.00.

3. Changes to food service equipment approved last month, add ten (10) additional working days to Stauffer Commons only for lost production slot.

Net contract change: Decrease: $690.47

Add one (1) working day to contract

Completion for Bldgs. 1 and 2 - June 21, 2001

Add ten (10) working days to contract

Completion date for Bldg. 3 - July 5, 2001

Net increase in project cost of $11,336.85; total commitment from contingency including this request is $298,906, leaving a $223,889 contingency balance.



5. Change in Requirements for the Master of Arts in Psychology

the following changes in the requirements for the Masters of Arts in Psychology with an emphasis in Clinical Skills. Recent changes in the Kansas licensing law now allow masters level psychologists to engage in independent practice after passing a national test and obtaining additional supervised experience. The Department has decided to add a course specifically devoted to ethics, diversity and professional practice issues, PY560, so that students will be better prepared for such careers. In order to keep the program to 60 hours, they are dropping PY511 Design and Interpretation of Psychological Research. The content of this course will be distributed among PY501 Experimental Foundations I, PY502 Experimental Foundations II, and PY510 Intermediate Statistics.



6. Change in Requirements for the Psychology Major

the following changes in the requirements for the Psychology Major. These changes reflect changes in the emphasis in the field, specifically the growth in the areas of Cognitive and Physiological Psychology and the incorporation of Motivation into Physiological Psychology.

Current Requirement:

Majors are required to take:

PY301 Principles of Learning or PY302 Motivation

PY306 Cognition or PY307 Physiological Psychology

PY309 Theories of Personality or PY310 Social Psychology

Proposed Change:

Majors are required to take 4 out of 5 of the following courses:

PY301 Principles of Learning

PY306 Cognition

PY307 Physiological Psychology

PY309 Theories of Personality

PY310 Social Psychology



7. Changes in Membership of Graduate Committee

changes to the Membership of the Graduate Committee. The changes are necessary for the following reasons:

1) The addition of the MLS degree

2) The current number of graduate programs allows a better balance of representation from all academic units than it did when the Committee was first formed. Due to this, the process for selection of the at-large members should be changed to guarantee representation from all units.



V. B. 2. b. Phase II Student Housing

Vice Chair Engel indicated he had some questions about the Phase II Student Housing project beginning with the statement that he was not clear about the firewalls after looking at the schematics. Mayor Felker reported that this recently was an issue on the SBG building project where windows would provide a 30 minute barrier versus a one hour barrier for other type of wall but that the architects were able to resolve that. It was observed that whatever was proposed in the plans by the architect for Phase II housing would require the approval of the fire department prior to approval by the building department.



There was a question about the reconfiguration of parking depicted at or near KTWU. Vice President Hill reported that there will be some spaces removed at the south end of the parking lot where the buildings will be placed so that the parking depicted on the plan would be another project rather than a part of this project and that funding for that would have to come from the parking fund or other source. She also noted that there is a round-about shown which was depicted in earlier plans which also would be a separate project.



There was a question from Regent Engel about the construction of the housing, noting its frame construction and a report of a dormitory fire at Emporia State University. Vice President Hill reported that the units would have a sprinkler system and that the rationale for using frame construction is to conform with residential housing generally but also to reduce costs.



It was noted, in response to another question, that there are 197 beds projected in the schematic provided.



Regent Lee said she is concerned that the spaces be filled, noting that we have presently 478 beds available beginning in the fall and that we only have 213 contracts signed, learning 265 spaces still available. In response, Dr. Farley said after approval of moving to the third phase, the item would not be brought back for approval to move to the construction phase until the July 25 meeting, some three weeks before occupancy of the Living/Learning Center. He said if it appears in early July that we haven't filled the Living/Learning Center, we still stop and not seek approval for the project.



Regent Etzel said he shares Regent Lee's concerns about occupancy of the Living/Learning Center, noting that the Board needs to exercise prudent conservatism. He inquired whether there was any reason why the Board could not wait to approve the award of construction contracts to a later date, to which Dr. Farley indicated that were the University unable to award a contract in either August or September, we would miss the entire 2002-03 academic year for occupancy and reiterated that the administration will only proceed with the project if there is demand.



In response to a query from Regent Parks about the exterior of the project and how it relates to the remainder of the campus, Dr. Farley noted that it contains features evocative of those found on the Living/Learning Center, namely the entrance tower. He said it will continue the sense and look of the campus and will enhance the look of the campus.



Regent Roth, following up on this line, noted that while it might not be the kind of place he would want to rent, we need to be sure it's designed so it's what students want now and for some time in the future. Dr. Farley said the architects have been consulting with the committee, including students, to get a sense what students what currently want and what will likely be fashionable for some time to come. He said the units are designed as traditional housing, noting that the kitchen is a galley type rather than a full kitchen one might find in a normal residence or apartment.



It was moved and seconded to take the next step forward and approve proceeding to phase III with no commitment to go further. Motion passed unanimously.



C. Information Item(s):



1. Faculty/Staff Dependent Tuition Waiver



Dean of Enrollment Management, Al Dickes, reviewed the information set forth in the agenda item concerning the University's program for tuition reduction for dependents of faculty and staff. He said it has, so far, met the goals articulated at the time it was adopted in June of 1999.



2. Recruiting Plan Update



Dean of Enrollment Management, Al Dickes, made a PowerPoint presentation outlining the recruitment plan from 1998 to 2003 highlighting the evolution of that plan over the years. Regent Dick noted that a year or so ago there were discussions at the Board concerning the awareness of an image of the University indicating that Washburn frequently was the second or third institution of choice indicated by students and wondered whether there was any evidence showing the University's moving up in the final selection. Mr. Dickes said that he expects it will be improved as there are more committed students to Washburn, noting that there are now more indications that Washburn is the first choice rather than just a choice.



President Farley noted that a lot of top level students have been at various banquets hosted on campus and in the community and reported that there are more students in those top level groups who will be attending in the future as compared with previous years.



In response to a question from Regent Engel about the early college course program adopted by the University several years ago and its success, Dean Dickes reported that the issue with that program is that the course list is limited and a desire for there to be faculty members on the high school campuses for face-to-face classes. That means that to be able to staff those programs you'd need a critical mass of students at each school and there frequently has not been the number of students needed to support them. He said they have attempted to offer alternatives, noting that a college algebra course was offered on line this fall with mixed success.



In response to a query about the program with the Kaw Area Technical School, Dean Dickes said it's been a very good program and noted that one of his former students could be a poster child, having started at the Kaw Area Technical School, then moving to Washburn to complete the associate degree, then from that to the Bachelor of Applied Studies in Technology Administration. He said that young man is now working on his Masters of Business Administration.



Dean Dickes also reported that there have been very positive results from the efforts of Washburn Endowment Association, our staff, alumni and friends. He said that for 2001 they've had available $3.2 million for awarding and scholarships up $800,000 from several years ago when he first became Dean of Enrollment Management.



Regent Engel noted that Special Assistant to the President, Tom Ellis, had circulated an update on the special project list and inquired whether each Regent had received that.



VI. EXECUTIVE SESSION



It was moved and seconded to recess to Executive Session for the purpose of discussing a personnel matter and to reconvene in open session at 9:35 p.m. in the Mosiman Room of the Memorial Union. Motion passed unanimously. At 9:25 p.m. the Board recessed to Executive Session in the Mosiman Room.



At 9:34 p.m. the Board reconvened in open session in the Mosiman Room of the Memorial Union. It was moved and seconded to approve the appointment of Dr. Ron Wasserstein to Vice President of Academic Affairs effective May 10, 2001 at an annual basic salary of $120,000. Motion passed unanimously.



President Farley said he'd like to take a moment to recognize Dr. Robert Dunwell, who is attending his last meeting as the faculty representative to the Board. He said Dr. Dunwell was retiring at the end of the year but will be out of the country at the June 15 meeting. He said Dr. Dunwell's done a great job for the University's in his 15 years at Washburn and he has enjoyed working with him.



Vice Chair Engel commended Regent Dick and other members of the Budget/Finance Committee for their work on developing the 2002 Budget including the restructuring of the budget to be generally more readable.



Upon there being no further business, Vice Chair Engel declared the meeting adjourned at 9:37 p.m.

_______________________

Kenneth P. Hackler

Secretary, Board of Regents























































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