WASHBURN UNIVERSITY OF TOPEKA

BOARD OF REGENTS

MINUTES

June 9, 1999

___________________________________________________________________________________

Call to Order

Chairperson Parks called the meeting to order at 7:03 p.m. in the Kansas Room of the Memorial Union.

II. Roll Call

Present were: Mr. Blair, Mr. Craig, Mr. Dick*, Mr. Engel, Mr. Ferrell, Mrs. Parks, Mr. Roth and Mrs. Wagnon.

* Mr. Dick participated via telephone conference call.

III. Approval of Minutes of May 12, 1999 meeting as circulated

It was moved and seconded to approve the Minutes of the May 12, 199 meeting as mailed. Motion passed unanimously.

IV. President's Report

President Farley announced that the Mayor's Golf Tournament, which raises funds to support scholarships for women athletes at Washburn, will be held June 21st at Western Hills Golf Course. He announced that there are 44 hole sponsors, 15 corporate underwriters and that 36 teams have entered to participate in the tournament.

President Farley announced that Biology Professor Ron Ash recently had an article appearing in the scientific journal Science News. He said this article is publication of some research that Dr. Ash conducted during his sabbatical when he took water samples from 21 major waterways. The samples disclosed number of bacteria resistant to antibiotics present in the water supplies. He said Dr. Ash received a number of inquiries following publication of an article in the Gannett News Service newspapers. He said inquiries have come from the Atlanta Journal, National Public Ratio from Michigan and elsewhere.

Dr. Farley announced that 58 Washburn students were selected for appearing in the Who's Who of Collegiates this past academic year.

President Farley reported that the first major gift for the support of the Living/Learning Center was recently made by Stan and Madeline Stauffer who made a substantial gift for the commons area of the new facility. He said another major leadership gift has been made by a member of the Board, Ben Blair, and said he would have more about that gift later.

He said that the Mulvane Art Center successfully hosted the annual Mountain Plains Art Fair. He said 70 artists representing 11 states were present. He said a lot of the art was pre-sold before the gates opened, some $26,000 worth. He said the fair was open from 10-6 on Saturday and 10-4 on Sunday, June 5 & 6.

President Farley said the Sunflower Music Festival opened last Friday, June 4, with a full house and there's been a nearly full house every night for the all free concert. He noted that Dr. Sheley is one of the performing artists and said that we are very well situated financially due in large part to efforts by Dr. Sheley and others for enlisting corporate support and he extended his thanks. He also said that all seemed to be really pleased with the new conductor, Larry Rachleff.

He commented on the graduation ceremonies held in mid-May and noted that during the law commencement Dean Concannon noted that it was alleged that one of Washburn's alums and honorees recently, Delayne Lewis, is to be named the Ambassador to South Africa. He said that President Clinton announced this week that he has nominated Mr. Lewis for that post.

He announced that Carol Vogel recently had been honored by the Topeka Alumna Panhellenic Council as women of the year. He said that Mrs. Vogel, an alumna of the Kappa Alpha Theta sorority and member of the council, was selected based upon her professional performance and service to the community church and her sorority.

President Farley announced that the first of a series of orientation sessions to be held on the University's campus this summer will be held June 19th. He said this is a very large event with a full day of activities. He said based upon information provided him by the Dean of Enrollment Management, Al Dickes, it will be much larger than originally anticipated and larger than previous such orientations.

He said he wanted to give an update on the White Concert Hall renovation project. He said the University has had an acoustical consultant review the facility which has not had a face-lift or any work done on it since the hall was built. He said the University had a major gift from a challenge donor and that with that gift and others, 7/9 of the total funds thought to be necessary for the project have been raised. He said the University can now proceed with its planning and anticipates doing the work in the summer of the year 2000. One of the things which will be done will be re-anchoring and recovering all of the seats which he thinks we can do "in place."

V. New Business

A. Action Items

1. Fiscal Year 2000 Budget Modifications - Sales Tax

It was moved and seconded to approve the FY 2000 Operating Budget as modified and as presented in the agenda item. Dr. Farley reported that the enactment of a sales tax for Washburn was a remarkable event which occurred last spring made possible by support from all quarters. He said much of the credit belongs to the Mayor, the Shawnee County Delegation and members of the Board. He commended Board Chair Parks, Vice Chair Engel and Regent Blair for taking time to appear at the Statehouse in support of the proposal. He said the sales tax will be a benefit to the community by reducing property taxes and spurring economic growth and competitiveness. He said this will be a benefit to homeowners inside the city, a benefit to the county through reduction in the out-district tuition payments, and a benefit to the county as some 30% of sales are made in Topeka from folks outside of the county.

Dr. Farley said that because of the benefit to the community and Washburn, he was proposing a benefit to students - a rollback of tuition from $106 per credit to $103. He said this would mean it would be only the third time in 21 years when there has been no tuition increase. He said with the revenue from the sales tax, we'll now be able to fund some of the priority items which previously had not been able to be funded and there will be funds set aside for capital improvements. He said the budget will be based on the roaming five-year average of sales tax revenue.

Revent Craig recommended that the President and staff, as future budgets are built, look at ensuring sufficient funds to fund maintenance of projects so we are able to maintain our existing facilities. He said the Kansas Board of Regents is having difficulties as there were inadequate funds to meet all the maintenance needs at the state educational institution campuses.

Mayor Wagnon made an inquiry concerning the motor vehicle taxes, noting that an Attorney General's opinion had been requested. President Farley said that the budget has been reduced by the $250,000 that normally would be expected from that source.

Regent Blair said that while he supports the rollback in tuition this year, if we don't keep inching up fees, we could end up paying for it later, noting that his experience with various entities has shown that not keeping pace could mean a one-time substantial increase. Dr. Farley said he didn't believe that our tuition was out of line, it's very competitive with KU and K-State and very competitive with the per capita income increase in the state of Kansas. He said he thought this year is a unique year and that because the sales tax proposal eliminating the property tax for the General Fund and Employee Benefits Fund for support of the University benefits the county, there ought to be a benefit for the students as well.

Motion passed unanimously.

2. Call of Washburn University Bonds

It was moved and seconded to approve the resolution prepared by bond counsel for the University calling the 1992 G.O. bonds. Motion passed unanimously.

President Farley noted that all the bonds that would be called under this proposal are due in 2002. He said as the interest rates on the bonded indebtedness range from 5.2% to 5.9% while investments are presently earning less than 4.5%, it seemed prudent to use the funds to call the bonds. He said this will also enhance the issuance of bonds for the construction of the Living/Learning Center in the fall or early winter of 1999.

3. Charge, Composition and Procedures of the Assessment Committee

It was moved and seconded to approve the charge, composition and procedures of the Assessment Committee as set forth in the agenda item. Motion passed unanimously.

4. Policies

a. Washburn University World Wide Web (www) Policy

It was moved and seconded to approve the proposed Washburn University World Wide Web Policy. Motion passed unanimously.

b. Residency Policy; Revision

It was moved and seconded to approve a revision to the University's Residency Policy waiving non-resident undergraduate tuition rates for children of graduates of Washburn University. Dr. Farley said he had been traveling around and visiting with alumni across the nation and he's found a number who would like to send their off-spring to the University. He said that he believed that granting residency status to children of Washburn alumni for the six first months of their college career would help stimulate enrollment and to increase revenue. He said, in response to a question from Chairperson Parks, there appears to be no adverse impact financially because attendance of a non-resident dependent of a Washburn graduate on the basis of this policy would bring income we might not otherwise have received.

Regent Dick noted he thought it was an appropriate thing to do but said that shouldn't just look at the tuition component but also look at the living component. He thought this would also send an alumni-friendly message to Washburn grads. Motion passed unanimously.

c. Tuition Waiver for Children of Faculty and Staff

It was moved and seconded to approve the proposed 50% tuition waiver for children of faculty and staff members of Washburn University as set forth in the agenda item. President Farley said this proposal is intended to do several things. One is to stimulate and increase enrollment by providing incentive to children of faculty and staff to attend the University. The other is to help in recruiting and retaining qualified faculty and staff. He said this should serve as an incentive for folks to come and stay at Washburn University. He said the proposal is an employee-friendly proposal with little cost risk to us. He said there are 23 children of faculty and staff presently enrolled with a potential of between 80-90 to enroll. He said the staff will have to very carefully analyze enrollments under this proposal to ensure that it does have the desired effect in increasing enrollment and retention.

Hal Dick noted that his sister-in-law, in whose house he was participating in the meeting via telephone conference call, was employed by a university in the Atlanta area and it has as one of its benefits a tuition reduction plan for members of faculty and staff.

Mr. Dickes noted that the tracking should be easily accomplished as the program will be administered through Financial Aid. He noted that nation-wide 44% of the category IIA public institutions such as Washburn and nearly 100% of the private IIA institutions have programs similar to this one.

Regent Engel noted that the tuition dollars paid by students doesn't pay the full cost of an education. He thought we probably would need more than the 46 students mentioned to reach the break-even point. He said another problem is that there are employers who will have to face their employees paying full cost of their student tuition sitting next to persons who are children of Washburn faculty and staff who will receive the reduced rate merely because their parent is a Washburn employee.

Dr. Eck said that each month he sends out an e-mail message to faculty and staff outlining the upcoming meeting and, of course, one of the items in this month's message was the tuition waiver program. He said this has generated substantial response, all in favor of the proposal. He noted that the support was not limited to those persons with children. He said it is the opinion of faculty that it is really a good recruiting tool.

Motion passed with Regent Engel voting no.

5. Purchases over $25,000

a. Purchase of Broadcast Videotape Recorders

It was moved and seconded to approve the award of a contract to Mission Electronics, Inc. in the amount of $47,400 for the purchase of three Sony PVW-2800 Beta SP editing machines. Motion passed unanimously.

B. Consent Agenda

It was moved and seconded to approve the Consent Agenda. Motion passed unanimously.

As adopted by the Board of Regents:

1. Financial Reports

a. Operating Budget Summary - Fiscal Year 1999,

b. Depository Security Transactions, and

c. Liquidated Claims Approval - April 1999

Interim Vice President for Administration, Mr. Ellis, made a PowerPoint presentation. A copy of the presentation is attached.

It was moved and seconded to adopt the Resolution for reliable evidence for the Kansas Department on Aging. Motion passed unanimously.

VII. Executive Session

It was moved and seconded to recess to Executive Session for one hour and to reconvene in open session in the Kansas Room of the Memorial Union at 9:15 p.m. for the purpose of discussing a legal matter and personnel matters. Motion passed unanimously. The Board recessed to Executive Session at 8:15 p.m.

At 9:15 p.m. the Board reconvened in open session in the Kansas Room of the Memorial Union. It was moved and seconded to recess to Executive Session for the purpose of discussing a personnel matter and to reconvene in open session at 9:45 p.m. in the Kansas Room of the Memorial Union. Motion passed unanimously. The Board recessed to Executive Session at 8:45 p.m.

At 9:45 p.m. the Board reconvened in open session in the Kansas Room of the Memorial Union. It was moved and seconded to recess to Executive Session for the purpose of discussing a personnel matter and to reconvene in open session at 9:55 p.m. in the Kansas Room of the Memorial Union. Motion passed unanimously. The Board recessed to Executive Session at 9:45 p.m.

At 9:55 p.m. the Board reconvened in open session in the Kansas Room of the Memorial Union. It was moved and seconded to recess to Executive Session for the purpose of discussing a personnel matter and to reconvene in open session at 10:15 p.m. in the Kansas Room of the Memorial Union. Motion passed unanimously. The Board recessed to Executive Session at 9:55 p.m.

At 10:15 p.m. the Board reconvened in open session in the Kansas Room of the Memorial Union. It was moved and seconded to recess to Executive Session for the purpose of discussing a personnel matter and to reconvene in open session at 10:45 p.m. in the Kansas Room of the Memorial Union. Motion passed unanimously. The Board recessed to Executive Session at 10:15 p.m.

At 10:40 p.m. the Baord reconvened in open session in the Kansas Room of the Memorial Union.

VI. ELECTIONS

Mayor Wagnon, speaking for the Nominating Committee, nominated Regent Blair for Board Chair and Regent Engel for Vice-Chair. There were no other nominations, and a unanimous ballot was cast for the slate. Mayor Wagnon noted that the meeting was Mr. Ferrell's last meeting and that on behalf of the Board she would like to commend him for his service.

Chairperson Parks expressed her appreciation for all Mr. Ferrell's service and commitment to the University and thanked him for being there with "real live support" for the institution.

Regent Blair said he would like to thank Chairperson Parks for her serving as chair, noting that she has been a "delightful spokesperson for the University" and has done a wonderful job in providing leadership. He also extended his thanks to vice-chair Engel and said he's very appreciative that he will continue to serve as vice-chair for the Board. He said that we've been partners for years at the Washburn Endowment Association and will continue here on the Washburn Board.

It was moved and seconded to adjourn. The meeting adjourned at 10:45 p.m.

________________________

Kenneth P. Hackler

Secretary, Board of Regents


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