WASHBURN UNIVERSITY OF TOPEKA

BOARD OF REGENTS

MINUTES

June 12, 2002

_________________________________________________________________________________







I. Call to Order



Chairperson Dick called the meeting to order at 7:07 p.m. in the Kansas Room of the Memorial Union.



II. Roll Call



Present were: Mrs. DeBauge, Mr. Dick, Mr. Engel, Mr. Etzel, Mr. Felker, Mrs. Lee, Mrs. Parks and Mr. Roth.



III. Approval of Minutes of May 15, 2002 meeting as mailed



It was moved and seconded to approve the Minutes of the May 15, 2002 meeting as mailed. Motion passed unanimously.



IV. EXECUTIVE SESSION



It was moved and seconded to recess to Executive Session in the Thomas Room for the purpose of consultation with the University's lawyers and to reconvene in open session at 7:25 p.m. in the Kansas Room. Motion passed unanimously.



At 7:25 p.m. the Board reconvened in open session in the Kansas Room. Chairperson Dick announced that the Board had been in Executive Session for the purpose of consulting with its lawyers and that no action had been taken.



V. Officer Reports



A. Chair's Report



Chairperson Dick said he had only one comment to make at this time in the meeting and that was commencement this year was a really wonderful experience, seeing wonderful young men and women receiving their degrees. He said thank you to all for their roles in making it happen. He said it was a "real feel good weekend."



He also recognized Dr. Meredith Moore for her service the past two years in her capacity as a faculty representative to the Board of Regents. Mr. Dick said it was a pleasure working with her.



B. Committee Report(s)



1. Finance Committee

a. Continuation of Fiscal Year 2002 Budget into Fiscal Year 2003



Regent Engel, as chair of the Finance Committee, reported the committee met earlier this month. He said one of the first items was in response to a request from the Kansas Board of Regents executive offices asking what the University's request would be for fiscal year '04 which begins July 1, 2003. He said there was quite a bit of discussion about whether to seek the 65% funding provided by Senate Bill 345. Since then, he said, the Kansas Board of Regents has indicated that Senate Bill 345 funding should be slid forward and that one option the University had would be to give both options to the Board of Regents.



Regent DeBauge interjected that the Kansas Board of Regents is to present a unified budget for all of the higher education institutions which it is to coordinate and that across the state it should all be done in the same manner.



Regent Engel said it appears the Kansas Board of Regents and the Washburn Board is together in the notion that we need to hold the Legislators' feet to the fire to properly fund higher education. He said it is also important to communicate with all that Washburn University does not receive funding for third and fourth year students and graduate students like the regional institutions do.



Chairperson Dick thanked Regent DeBauge and the Kansas Board of Regents for helping the higher education system survive as well as we all did in the past Legislative Session. It was the consensus of the Board that the 60% figure should be forwarded.



Vice Chair Engel reported the next item taken up by the Finance Committee was an update on the health insurance. He said the University has requested proposals from insurers and responses have now been received. He said the analysis of those proposals is ongoing now and he expects the Board will receive a recommendation in the early fall.



Finally, Regent Dick reported, the committee dove into the fiscal year '03 budget. He said it's impossible to establish that now as we still don't know what cuts the Governor will be making to the higher education budget and it would be beneficial for the University to see what the Kansas Board of Regents will be doing for tuition increases in order to see how well Washburn University fits. He said the sales tax numbers are rebounding some and they did also discuss the possibility of tuition increases but they arrived at no numbers. He said given the uncertainty in funding still, the committee believed the current fiscal year budget should be continued until such time as the '03 budget could be developed and approved by the Board of Regents.



It was moved and seconded to approve continuation of the FY'02 operating budget until such time as the FY'03 budget is approved by the Board. Motion passed unanimously.



Vice Chair Engel reported it will be necessary to have a Public Budget Hearing for the FY 2003 Public Budget. He said the Public Budget Hearing will occur in conjunction with, but just prior to, the July 24, 2002 meeting of the Board. He said that in accordance with Kansas Law, a Notice of Public Budget Hearing must be published in the newspaper at least ten days prior to the Public Budget Hearing. The actual Public Budget documents will be completed once FY 2002 expenditure reports and property assessment values are finalized in July. Copies of the final documents will be provided to the Board prior to the July Public Budget Hearing. It was so moved and seconded. Motion passed unanimously.



Vice Chair Engel reported the next meeting of the Finance Committee will occur on July 11 at 10:00 a.m. when they will begin to finalize the budget documents for the Public Budget Hearing.



C. President's Report



Dr. Farley noted several things are occurring on campus, noting Regents may have observed in the Topeka newspaper that the Rotary Youth Leadership Academy is being held on the campus. He said there are a number of really bright Rotary sponsored students on our campus. He also noted the annual National Youth Sports Program sponsored by the NCAA is in swing on the campus with some 300 10-14-year-old youths participating. He noted the City of Topeka helps a great deal in making this a success, noting among other things the assistance from the City in providing transportation. He said the youths receive both athletic and educational experiences during the five-week camp.



Dr. Farley announced the Director of the Mabee Library, Wanda Dole, has recently been awarded a Fulbright Scholarship for consultation and study in Sophia, Bulgaria.



President Farley announced the annual High Q competition ended a few weeks ago with a Wichita high school, Bishop Carroll, receiving the top honors. He said he'd like to recognize two people who have been instrumental in the success of this program since its inception, Regent Engel and Dr. Robert Stein. He said Dr. Stein is the person who's really made a difference over the past 19 years the program has been in existence and asked he be recognized.



Dr. Stein said he wanted to thank the support that he has received from the University beginning with the enthusiastic support from the President and including the Director of Governmental and University Relations, David Monical, and Cindy Daugherty. He said most of his other support staff has retired, but he'd like to recognize Darrell Parnell, Shel Cohen and Harlan Koca and at WIBW he would like to extend his thanks to Jim Hollis and Ralph Hipp.



President Farley noted that at its meeting last month the Washburn Regents adopted a resolution to send to the Legislature to request it provide funding for higher education. He said it might now be appropriate to send them a resolution thanking them for their efforts and offered a draft resolution for their consideration.



RESOLUTION



WHEREAS, on May 15, 2002, The Washburn University Board of Regents acknowledged the commitment of the Kansas Legislature in fully funding the provisions of the Higher Education Coordination Act in Fiscal years 2001 and 2002; and



WHEREAS, on May 15, 2002, The Washburn University Board of Regents acknowledged further that the 2002 Kansas Legislature faced a fiscal crisis of unprecedented proportions; and



WHEREAS, on May 15, 2002, The Washburn University Board of Regents expressed appreciation to the 2002 Kansas Legislature for efforts to "hold harmless" higher education expenditures by adopting the same funding levels for Fiscal Year 2003 as were authorized for Fiscal Year 2002; and



WHEREAS, on May 15, 2002, by resolution, the Washburn University Board of Regents urged the 2002 Kansas Legislature to fund the higher education budget for Fiscal Year 2003;



NOW, THEREFORE, BE IT RESOLVED the Washburn University Board of Regents thank and commend the 2002 Kansas Legislature for recognizing the importance of higher education by maintaining the funding of the higher education budget for Fiscal Year 2003; and



Copies of this Resolution shall be delivered to the President of the Senate, the Speaker of the House, the Majority Leader of the Senate, the Majority Leader of the House, the Minority Leader of the Senate, the Minority Leader of the House and all members of the Shawnee County legislative Delegation.



Adopted June 12, 2002



_____________________ ________________________

(date) Harold L. Dick, Chairperson

Washburn Board of Regents



It was moved and seconded to approve the Resolution commending the Legislature. Motion passed unanimously.



Dr. Farley reported the University recently received a report from the North Central Association of Colleges and Universities on the University's request for accreditation of the distance education degree completion program. He asked Vice President for Academic Affairs, Dr. Ron Wasserstein, to provide a summary.



Dr. Wasserstein announced the visitation team was on the University's campus in December and it obviously takes some time for the reports to be written and provided to the institutions. He said last month we received the official communication announcing the NCA approval to the University to offer the distance education degree programs in PLAN. He said as one works with North Central, or any accrediting body, you have to learn the lingo, noting that there are two things which look the same but are not. He said the visitation team writes "advice and suggestions" which would be okay to ignore and also provides "recommendations" which are actually requirements.



He noted the overall report from the NCA is very positive and it contains three basic recommendations. He said the first is that there is a difference in some of the major courses in the on- and off-campus degree programs. He reported the University is already in the process of making those changes, noting this is a faculty driven process in each of the academic areas and programs. He said the second is for the institution to provide an update to the North Central Association on its assessment evaluation. Dr. Wasserstein noted that virtually everyone who goes through an accreditation visit is required to report back to the commission on its assessment evaluation activities.



Lastly, he noted there was an issue raised concerning a transfer of community college student credit hours between the on- and off-campus program and the transferability would be the same for all students whether they are on or off campus. He said the University had three basic options. One is to change the transfer policy for PLAN students which would have the effect of limiting them to 64 credit hours transfer; the second would be to change the transfer policy for on-campus students which would be eliminate the 64 hour rule; and, the third would be to challenge the team's recommendation on this point. He said the difficulty with the latter option is that we received a favorable recommendation and the policy in place at NCA is only for appealing unfavorable reports and, besides, why would we appeal an otherwise favorable decision approving our offering distance education degree completion programs through PLAN. He said what our plan is that he intends to go to the faculty in the fall, recommending we change our transfer of community college credits to revert back to what it was before the current policy was approved by the faculty and Board of Regents. He noted this change would also have the effect of being in agreement with the recently adopted Kansas Board of Regents policy concerning transfer of community college student credit hours. He said the change, when implemented, would become effective July 1, 2003 noting that the 2002 catalog is already in print and being distributed. He noted the process for the change is a faculty process which will eventually be submitted to the Board of Regents for its approval.



Regent DeBauge noted the report contains many positives, noting by way of example the manner in which PLAN is funded and the University infrastructure for PLAN. She said she would encourage, as noted on page 3 of the report, that the NCA accreditation report be shared with the community college partners and with the coordinating body.



Vice President Wasserstein noted the chief reason for the success of PLAN has been the support provided to PLAN by the Board.



President Farley, in continuing his report, noted the latest information concerning the number of housing contracts for the 2002-2003 academic year is we have only approximately 30 beds left in all of the University's housing units (LLC, Kuehne and West). He said this Friday will be the first summer orientation program with five more scheduled for the remainder of the summer. He said there are approximately 260 students who will be attending Friday's session.



In response to questions from members of the Board, Vice President for Student Life, Denise Ottinger, noted approximately 25% of the students with housing contracts for the next academic year are returning students, and it does not appear the growth in housing contracts for the University housing is adversely affecting Greek housing.



Dr. Farley noted anecdotal information is that the fraternities are doing very positively in their recruitment. He noted sororities don't conduct their recruitment until approximately five days before the student housing is open in the fall semester.



D. Treasurer's Report



1. Liquidated Claims Approval - May 2002



It was moved and seconded to approve the Liquidated Claims for May 2002. Motion passed unanimously.



VI. New Business



A. Action Items



1. KTWU Tower Lease



It was moved and seconded to approve the negotiated lease agreements with Montgomery Communications, Inc. and Cumulus Broadcasting and for a side agreement concerning acceleration of insurance premiums. Motion passed unanimously.



2. Defined Contribution Retirement Plan Clarification



It was moved and seconded to approve the recommended amendments to the University's plan document as stated in agenda item VI.A.2. Motion passed unanimously.



B. Consent Agenda



It was moved and seconded to approve the Consent Agenda. Motion passed unanimously.



As approved by action of the Board of Regents:



1. Expenditures

a. Report of Purchases between $25,001 and $50,000

purchase/installation of office furniture for Controller's Office through Contract Design Group in the amount of $28,837.55; purchase of weight lifting equipment for Athletic Department from Advanced Exercise Equipment in the amount of $40,033.00; and, purchase/installation of platform chairs in Lee Arena from Heartland Seating, Inc. in the amount of $67,292.00.

2. Personnel

a. Voluntary Phased Retirement - L. Moore

approve phased retirement for Professor Loretta Moore beginning with spring semester academic year 2002-03 through end of academic year 2004-05, effective January 1, 2003.



VII. ELECTION OF BOARD OFFICERS



Regent Roth, as chair of the Nominating Committee, which he noted was comprised of past chairs, Parks, Blair and himself, said the committee was in unanimous agreement. He said the committee did not consider nominating Chairperson Dick for a second term because of the feeling last year that terms should be limited to one year, so this is no reflection on the performance by Regent Dick as his capacity as Chair. Regent Roth said it was the recommendation of the committee they place into nomination Regent Chuck Engel for Chair and Tim Etzel for Vice Chair. There were no other nominations.



It was moved and seconded to cast a unanimous ballot for Chuck Engel as Chair. Motion passed unanimously.



It was moved and seconded to cast a unanimous ballot for Tim Etzel as Vice Chair. Motion passed unanimously.



Chairperson Dick asked to make a couple closing comments. He said he would like to thank all the members of the Board of Regents for being such good Board members because they have made it fun. He said he'd like to thank also the faculty and staff because "you make it fun, too." He also said he would like to thank Vice Chair Chuck Engel for his service as Vice Chair, noting that Regent Engel's capable service has enabled him not to incur additional trips to Topeka. He noted, in conjunction with his service as Chair of the Regents in the past year, he has driven 14,026 miles in service to the University. He said it would have been more but for the good service of Chuck Engel in his capacity as Vice Chair. He said he has really enjoyed working with Regent Engel, noting it was 15 years ago when they both served on the Board of Directors of the Washburn Alumni Association.



It was moved and seconded to adjourn. Motion passed. The Board of Regents adjourned at 8:17 p.m.

_______________________

Kenneth P. Hackler

Secretary, Board of Regents


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