Agenda Item No. ___________

Washburn University Board of Regents





SUBJECT: Architect Selection for Moore Bowl Renovations, Student Fitness/Recreation Center, and Mulvane Art Museum/Art Building Projects





BACKGROUND:





Moore Bowl Moore Bowl has served as the home for Washburn football since its dedication on September 28, 1928, and has a current seating capacity of 7,200. A press box and concession stands were added to the facility in 1963, but were destroyed three years later in the 1966 tornado.





After the 1966 tornado, two metal prefabricated buildings were installed for the press box and a President's box in 1969 and 1982, respectively. These buildings have no central heat or air, and are no longer adequate to serve the needs of the University. In addition, the doors for the boxes, restrooms and concession stands do not meet current ADA requirements.





The structures that comprise Moore Bowl need to be upgraded to display an enhanced image of the University as well as meet current operational needs, building codes and ADA requirements.





Approximately two and one-half years ago, Athletics began an informal investigation of how improvements to Moore Bowl could address these needs. Since that time, a more active study has taken place. The Moore Bowl Renovation Committee was formed in February 2000 to define and plan for this project. A statement of need with preliminary cost estimates was developed by that committee and presented to the Board in July 2000.





At its July 2000 meeting, the Board of Regents approved testing the viability of fundraising for this project in accordance with the Capital Projects Development Process approved by the Board in February 2000. This project was also contained in capital improvement information presented to the Board of Regents' Committee of the Whole at its meeting on January 27, 2001.





Student Fitness/Recreation Center In February 2000, a campus-wide Student Fitness Center Committee was formed to explore the need and feasibility of creating a student fitness center at Washburn. From information gathered at numerous meetings, from site visits, and from surveys, the committee believes there is a need for and interest in a new facility on campus. This facility would be primarily for student use with operating costs paid by student fees. University employees could also use the facility by paying a membership fee. The center would be open for extended periods of time for open recreation and exercise. The intramural program and a wellness program for faculty and staff would also be encompassed in the plan. A few courses might be offered within the center, but only during low usage times.





The committee felt additional input would be needed to more clearly define the project and assist with site selection for the facility. As a result in October 2000, a contract was signed with Ken Ballard of Ballard*King and Associates after soliciting proposals from three consultants specializing in planning for fitness/recreation facilities on college campuses. The scope of work for this contract included: developing a project overview; a facilities evaluation and review; a site assessment; a facilities programming review; an operations assessment; and a written report.





Mr. Ballard delivered a draft report to the committee in January 2001, and the contents were shared with the Board of Regent's Committee of the Whole at its meeting on January 27, 2001. Since that time, the committee has discussed the report in detail and provided input to Mr. Ballard. A final report is to be issued by Ballard*King and Associates this month. There were several recommendations made by Mr. Ballard relative to the location of the facility, but the committee feels additional input from an architect will be needed to determine the final location.





Mulvane Art Museum/Art Building Last September a representative working committee conducted a self-study of the existing space and needs for the Mulvane Art Museum and the Washburn University Art Department. The findings were presented to the University Administration for project support and a University Committee was assigned under the direction of Ron Wasserstein. The committee findings were presented to the Board of Regents in May 2000. Following the presentation, the Board authorized the Washburn Endowment Association to ascertain the viability of a fundraising campaign. The project was determined to be a viable fundraising project by Washburn Endowment Association.





The Mulvane Art Museum and the Washburn University Art Department are rooted in the core of the University's mission and are outstanding cultural resources for the city of Topeka and the State of Kansas. The Mulvane lacks sufficient space to fulfill its mission and potential with two-thirds of the building being used solely for Art Department classrooms (drawing, painting, sculpture and ceramics). The Mulvane Art Musuem has a 2,500 piece permanent collection and no permanent gallery space. Additional storage, office space and art education classrooms are priorities. The last renovation to the Mulvane Art Museum was in 1986. The Art Department currently has 12 classrooms, four are in the Mulvane and eight are spread throughout Garvey on all levels. These classrooms were not designed to be lab classes; therefore, lighting problems, ventilation problems, and a serious storage problem exist for students and faculty. The need to renovate and improve the use of space in the Mulvane Art Museum and in Garvey is recommended, and contingent on the building of a new,on-campus art facility.





DESCRIPTION:





Moore Bowl The structures that comprise Moore Bowl need to be upgraded to display an enhanced image of the University. The project envisioned will also enhance the safety of seating, stairs, concrete and asphalt pavements, and eliminate asbestos floor tiles. The improvements proposed for Moore Bowl will enhance student life and relationships with Washburn's students, faculty, staff and the surrounding communities. And provide possibilities for sports and activities in addition to football. The preliminary cost estimate for these improvements totals $4.0 million.





Student Fitness/Recreation Center The recommended program for the new center takes into account the information gathered during the consultant's review of existing sports, recreation and fitness facilities on campus, the expressed needs of staff for amenities in the center, and the preliminary program developed by the Student Fitness Center Committee. The estimated cost totals $5.0 million and includes:



The center should strongly promote general student usage as well as intramurals, activity classes and wellness programming.



The facility should augment what is already present in both Whiting and Petro, as well as be complimentary to the Memorial Union.



Most student recreation centers while focusing on active recreation and fitness activities, also contain some passive use and social spaces as well.





The core building would consist of approximately 44,000 square feet and should contain the following elements:



Gymnasium a space that is approximately 15,000 square feet divisible into two or three gym areas by a drop curtain.



Weight/cardiovascular space an area of at least 4,000 square feet that includes free weights, selectorized machines, and cardiovascular equipment.



Running/jogging track a 10-12 foot wide elevated track that runs around the perimeter of the gym and other spaces that can be used for walking or jogging consisting of approximately 5,000 square feet.



Group exercise/dance room a space of approximately 2,000 square feet that can be used for fitness, dance or other class instruction. The room must have its own sound system and a floating wood floor.



Wellness center a space of approximately 1,500 square feet where wellness consultation, fitness testing and other activities can take place.



Lounge/lobby area an area of approximately 1,500 to 2,000 square feet that has round tables with seating. This space could also contain a large TV and pool or foosball tables.



Support space a space of approximately 7,000 square feet with sufficient space and resources allocated for a front desk, office space, equipment storage, locker rooms, maintenance areas and vending.





Mulvane Art Museum/Art Building The creation of a new Art Building of approximately 20,000 gross sq. ft., the renovation of the Mulvane, and the associated changes within the Mulvane and Garvey are estimated to cost $4.0 million. This estimate is based on $125/sq.ft., and include the following priorities:





Mulvane Art Museum:



Three galleries on the ground floor for special and new acquisitions exhibits



A second floor gallery for the Mulvane Permanent Collection



Art Education classrooms and Children's Art Museum



An easily-accessible loading dock to receive art pieces



A large elevator to transport art pieces between floors



Expanded administrative and curatorial office space



Enlarged museum shop on the ground floor



Twenty-four hour monitored surveillance system



Workshop for gallery preparation, conservation and storage





Art Department:



Appropriate studios for Art History, Drawing, Design, Painting, Multi-media classroom, Photography, Photography Dark Room, Ceramics, Sculpture, Printmaking, and Digital Arts



Appropriate equipment for each classroom



Adequate ventilation



Good lighting and use of natural light



Environmentally safe waste disposal



Electronic infrastructure for all classrooms



Appropriate computer and projection technology



On-site studios for faculty and staff



Studios with flexible spaces to accommodate multi-media or other art forms



Covered, outdoor workshops for ceramics and sculpture





The foregoing requirements, priorities and descriptions were included in a Request for Qualification Proposals issued to twenty-one (21) architecture firms. Responses were received from seventeen (17) firms. These responses were reviewed by a sub-committee of the three project's building committees, and eight (8) firms were selected for interviews. Interviews were conducted on May 1st and 2nd with the following firms:





Gould Evans (Fitness Center, Moore Bowl, Mulvane)



Sheahan (Fitness Center, Mulvane)



Sabatini (Fitness Center, Moore Bowl, Mulvane)



Treanor (Fitness Center, Moore Bowl)



Ken Ebert (Fitness Center, Moore Bowl)



Devine deFlon (DdY) (Moore Bowl)



GLPM (Moore Bowl, Mulvane)



PGAV (Mulvane)





The interviews were attended by the respective project building committee members. Each committee member was given a rating sheet (standard AIA format) for each firm interviewed. The ratings were tabulated after the interviews/presentations were concluded and resulted in the following rank order for each project:





Mulvane/Art Building:



Gould Evans



PGAV



GLPM



Sabatini



Sheahan



Moore Bowl:



Devine deFlon (DdY)



Treanor



GLPM



Gould Evans



Sabatini



Ebert



Fitness Center:



Gould Evans



Treanor



Sheahan



Ebert



Sabatini





Based on the interview/presentation ratings and reference checks, we recommend the Board approve the negotiation of contracts with Gould Evans for the Mulvane/Art Building project and the Student Fitness/Recreation Center project and Devine deFlon (DdY) for the Moore Bowl renovation project.





FINANCIAL IMPLICATIONS:





Moore Bowl The $4.0 million in renovations, which includes architecture fees, for Moore Bowl is to be funded from a combination of fundraising and special obligation revenue bonds issued in conjunction with Washburn Endowment Association. The on-going operating costs will be funded from University Athletic general funds.





Student Fitness/Recreation Center The $5.0 million for construction of a new Student Fitness/Recreation Center, which includes architecture fees, is to be funded from special obligation revenue bonds issued in conjunction with Washburn Endowment Association. The on-going operating costs will be funded from the implementation of a $2 to $4 per credit hour student fee.





The special obligation revenue bonds issued for the Moore Bowl and Student Fitness/Recreation Center projects will be repaid over a 20-year period at the rate of approximately $805,000 per year from the $850,000 being set aside annually in the Sales Tax Capital Improvement Fund.





Mulvane Art Museum/Art Building The $4.0 million for construction of a new Art Building, renovation of the Mulvane, and the associated changes within the Mulvane and Garvey, which includes architecture fees, is to be funded from fundraising efforts directed toward individual donors, foundations and corporations. The on-going operating costs will be funded from University general funds and additional fundraising.





RECOMMENDATION:





President Farley recommends the Board of Regents approve the negotiation of architecture fees and a corresponding contract with Gould Evans for the Mulvane Art Museum/Art Building project and the Student Fitness/Recreation Center project, and with Devine deFlon (DdY) for the Moore Bowl renovation project in an amount not to exceed the standard State of Kansas rates for similar projects. Contracts will be returned for Board ratification in July.







____________________ ________________________



Date Jerry B. Farley, President




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