WASHBURN UNIVERSITY OF TOPEKA

BOARD OF REGENTS

MINUTES

June 15, 2001

_________________________________________________________________________________



I. Call to Order



Chairperson Blair called the meeting to order at 5:03 p.m. in the Mosiman Room of the Memorial Union.



II. Roll Call



Present were: Mr. Blair, Mr. Craig, Mr. Dick, Mr. Engel, Mr. Etzel, Mr. Felker and Mr. Roth.



III. Approval of Minutes of May 9, 2001 meeting as mailed



Chairperson Blair inquired whether there were any corrections or additions to the Minutes as mailed. As there were no corrections, Chairperson Blair declared that in the absence of any objection, the Minutes of the May 9, 2001 meeting will stand approved as mailed.



IV. Officer Reports



A. Chair's Report



Chairperson Blair said the digitalizing of KTWU is a project being moved to the front burner and, consequently, he has appointed a task force of Board members -- Regents Engel, Etzel and himself -- to work with the administration. He inquired whether there were any objection to the creation of such task force or its membership. There was none.



He said he'd also like to commend, once again, the lobbying efforts of the University that went on during the most recent session of the Kansas Legislature, noting Mr. Monical, President Farley and John Pinegar. He said all did a wonderful job. He said it strikes him that in the higher education community there is the University of Kansas, Kansas State University, then all the rest of us. He said Washburn and its President, Jerry Farley, have taken the leadership for "the rest of us." He said he thinks that is most appropriate.



Mrs. Parks arrived at 5:09 p.m.



B. President's Report



President Farley noted that as people came to the meeting tonight there were a number of students in the Memorial Union. He noted that today is the freshman student orientation. He said there were approximately 170 students and parents. He said it's been an outstanding day. He said the orientation also included a visit to the new Living/Learning Center where one of the rooms has been decorated as a typical residence hall room so students could have the opportunity to see what that would be like. He said the next freshman orientation is next Friday, June 22.



Dr. Farley said the summer school enrollment is up by 900 student credit hours and approximately 150 or 160 additional students.



He said in addition to all the new students on the campus today, Regents might have also seen participants of the NYSP program which is a five-week program for area youth. He said this is sponsored in part by the NCAA and the University averages approximately 300 participants per day. He said participants in the program do sports activities and also partake in some classroom activities such as health, nutrition, computer and the like. Students are also provided breakfast and lunch. He noted the program is coordinated jointly by the Athletics and Education Departments.



He announced that a Washburn University baseball player, Pat Colley, was recently named to the Verizon All-Academic Team. He noted Mr. Colley has a 3.2 gpa. He also commended tennis player Fernando Sierra, an international student participating in tennis who finished in the top 20 in a national event.



Dr. Farley said the annual High Q program recently concluded as Lawrence High School successfully defended its title by defeating Derby High School. He said there were 16 television finalists which were determined by a competition last winter in which over 100 teams participated.



Finally, President Farley recognized Professor Steve Cann who has been recently elected to be the junior faculty representative to the Board of Regents. Dr. Cann is former chair of the Political Science Department and presently the pre-law program coordinator. He has been here since 1985.



C. Committee Reports



Chairperson Blair noted that the report of the Nominating Committee will be deferred until the election of Board officers in agenda item VI. There were no other committee reports.



D. Treasurer's Report



Vice President for Administration and Treasurer, Wanda Hill, reported that all of the units at the Washburn Terrace apartment complex have now been vacated. There are two units which still have items in them and the former tenants have been given notice to remove the items as of the end of this weekend. She said the inside demolition work will continue next week.



She reported that there was a meeting which occurred Friday, June 8, 2001 involving President Farley, contractors, Regents Blair and Engel, and the architects to learn the status of the LLC project during which they learned that a few dates have slipped. She said this does not create a crisis, but does create some problems in terms of training staff personnel for the ensuing academic year. She said the biggest slip is in the food court area, arising partly from a delay in the shipment of equipment. She said it now looks like August 6 is the most recent completion date. She said they anticipate meeting with the contractors and architects possibly on Wednesday, June 27.







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Vice President for Administration and Treasurer Hill reviewed for members of the Board of Regents: 1. Depository Security Transactions - April/May 2001; 2. Liquidated Claims Approval - May 2001; and, 3. Public Fund Investments - April/May 2001. It was moved and seconded to approve agenda items IV.D.1. through 3. Motion passed unanimously.



V. New Business



A. Action Items



1. Approval of statements pertaining to the accreditation of the Mulvane Art Museum



It was moved and seconded to approve the statements pertaining to the Mulvane Art Museum included with the agenda item V.A.1. Motion passed unanimously.



2. Architect Selection for Moore Bowl Renovations, Student Fitness/Recreation Center, and Mulvane Art Museum/Art Building Projects



President Farley indicated that 17 architectural firms responded to the request for proposals circulated for the three building projects of which 8 were interviewed over a two-day period in early May. He said each of the building committee members were given a rating sheet, the AIA Rating Sheet, and the two firms recommended in the agenda item received the highest rankings. In response to a question, President Farley indicated the fees for the architectural services will be less than ten percent and will come from the construction costs and efforts would be made to ensure that the architectural fees did not exceed the standards of the State of Kansas. In response to another question, he indicated there are three separate building committees involving approximately 30 people altogether. He said he would send a list of the building committee members to the Board of Rejgents.



It was moved and seconded to authorize the administration to negotiate architectural fees and corresponding contract with Gould Evans for the Mulvane Art Museum/Art Building project and Student Fitness/Recreation Center project, and with Devine deFlon (DdY) for the Moore Bowl renovation project in an amount not to exceed the standard State of Kansas rates for similar projects. Motion passed unanimously.



3. KTWU - FY 2002 Membership Fees



It was moved and seconded to authorize the expenditure of funds in an amount not to exceed $421,000 for payment of KTWU-FY 2002 membership fees for Member Service Assessment, Station Independence Program, and PBS Assessment. Motion passed unanimously.



4. Public Budget - Approval to Publish Notice of Hearing



It was moved and seconded to authorize the publication of the Notice of Public Hearing for the July 25, 2001 Board meeting. Motion passed unanimously.







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B. Consent Agenda



It was moved and seconded to approve the consent agenda. Motion passed unanimously.



As approved by action of the Board:

1. Change Orders - Memorial Union

General Contract McPherson Contractors, Inc.

1. Unforeseen plaster demolition at lower level north. Demolition of partitions and ceilings exposed unforeseen conditions. The least expensive option was to remove additional plaster so the underlying concrete could be painted and used for the finished wall surface. Net increase: $1,344.70.

2. PR No. 3 for Flooring Revisions at convenience store. The intent was to utilize the existing terrazzo after the carpet was removed, but the flooring that was exposed by the demolition is not usable (extent of terrazzo is not as expected and condition is not good). Net increase: $6,223.00.

3. 1200 amp switch. A new large steamer has been added in the kitchen and wired to a switch that was intended for use as power for the new work in the Union. This work is to re-wire the steamer to another switch in another panel. Net increase: $3,467.00.

Net contract change: Increase: $11,034.70

No change contract completion date - December 24, 2001

2. Change Orders - Living Learning Center Project

General Contract McPherson Contractors, Inc.

1. Steel stud framing to compensate for additional structural depth (from 2 " to 5") at barjoist top-cord extensions, Bldgs. 1 and 2. Net increase: $1,513.00.

2. Additional 12" wide soffits at upper floors of Bldg. 1. Net increase: $8,500.00.

3. Delete 1-hr. shaft liner wall at flue at Bldg. 2 from second floor to bottom of roof structure. Net decrease: $1,125.00.

4. Charges for additional overage required by manufacturer for color change M.V.T. flooring (approx. 1600 sq.ft.). Net increase: $6,305.00.

5. Additional food service/kitchen equipment requested by owner. (Hose and hose reel at dishwashing.) Revisions to finish of FS Equipment #112. Net increase: $3,722.00.

6. Change floor designations for the elevator in Bldg. 3 to match the floor designations in the Memorial Union. Net Increase: $281.00.

7. Provide one layer of " drywall to provide back-up material where wood panels are back cut at curved wall. Net Increase: $657.00.

8. Provide 6" PVC piping to tie-in downspouts on north side of Bldg. 1 directly into storm sewer, per geotechnical engineers recommendations. Net Increase: $1,740.00.

9. Remove existing tree at north circle drive, not included in original demolition package. Remove three evergreen trees north of International House that have died or are dying. Net Increase: $2,560.00.

10. Reimburse (by deduct Change Order from other Prime Contractors) for daily clean up expenses for period 03-30-01 thru 05-11-01. Total to be split in thirds. Total increase: $12,002.32.

11. Additional wood panels at stair in Bldg. 2 due to layout changes in stair per field conditions. Net increase: $626.00.

12. Add one (1) working day to contract completion date for Bldgs. 1 and 2 for inclement weather during month of February.

Net contract change: Increase: $36,781.32

Add one (1) working day to contract

completion date for Bldgs. 1 and 2 - June 27, 2001

No change contract completion date

For Bldg. 3 - July 11, 2001

Electrical Contract Torgeson Electric

1. Reimburse for 1/3 daily clean up expenses, provided thru McPherson Contractors for the period 03-30-01 thru 05-11-01. Net decrease: $6,001.16.

2. Relocate cable tray on three floors of Bldg. 1 per owner's instruction. Net increase: $736.06.

3. Relocate data and power lines for ATM location in Bldg. 3 (Stauffer Commons) per owner's request. Net increase: $873.03.

Net contract change: Decrease: $4,392.07

No change contract completion date

for Bldgs. 1 and 2 June 21, 2001

No change contract completion date

For Bldg. 3 - July 5, 2001



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Mechanical Contract Piping Contractors

1. Reimburse for 1/3 daily clean up expenses, provided thru McPherson Contractors for the period 03-30-01 thru 05-11-01. Net decrease: $6,001.16.

2. Provide rated insulating blanket at boiler flue pipe from second floor at bottom of metal roof deck. (Deduct for 1-hr shaft liner included in CO#G-12.) Net increase: $3,021.00.

3. Change fire protection heads from semi-recessed to flush heads at portals where 7' ceiling height occurs. (CO approved in CO M-8, work already part of contract.) Net decrease: $2,636.00.

Net contract change: Decrease: $5,616.16

No change contract completion date

For Bldgs. 1 and 2 - June 21, 2001

No change contract completion date

For Bldg. 3 - July 5, 2001

3. By-Laws Amendment; Article III, Section 1.s - Second Reading

The Board may authorize the Treasurer to purchase such materials, supplies, and equipment as needed for the successful operation of the University, provided such purchases are within the appropriations of the designated departments or accounts; and provided further, that funds are actually in the treasury as provided by law. The Treasurer may refer any purchase requisition to the Board and, in compliance with the regulations established by the Board, shall submit to the Board for its consideration any purchase requisition, quotations or bids calling for a purchase in excess of $25,000 the amount set by Board policy. The Board may exclude from this requirement certain purchases of a routine nature, such as utility bills, book purchases for the University Libraries and Bookstore; continuing contract type purchases, such as security services, equipment, computer equipment, etc. In the event that purchases need to be made prior to a regular meeting of the Board, the Treasurer may verbally, or in writing, obtain the opinions of the Chairperson in advance of the regular meeting, and if approved, place the order and have the same confirmed at the next meeting of the Board. The Treasurer is empowered to delegate to the Business Manager and other Business Office employees the details of approving certain requisitions and the clerical operations necessary for placing the order and assembling the material in voucher form in preparation for payment.

4. Personnel

a. Faculty Personnel

hire Brian Ogawa on a one-year full-time non-tenure track contract as an Assistant Professor in Human Services Department at an annual salary of $42,900 and John Kratina on a one-year full-time non-tenure track contract as Instructor in Allied Health Department at an annual salary of $38,700, and grant personal unpaid leave of absence to Janice Melland for Fall 2001 semester.



C. Information Items



1. Administrative Systems Project Update



Vice President for Academic Affairs, Dr. Ron Wasserstein, made a PowerPoint presentation updating the Board of Regents on the Administrative Information Systems Project.



VI. ELECTION OF BOARD OFFICERS



Regent Roth, Chair of the Nominating Committee comprised of himself and Regents Craig and Parks, made a report of the committee, noting that it was the unanimous view of the committee that the slate of officers to be offered in nomination by the committee would be Hal Dick for Chair and Charles Engel as Vice Chair.



He said in the course of their discussion they unanimously agreed that terms for Board chairs should be just one year rather than re-electing incumbents for a second year. He said serving as a Board chair is very rewarding if you have qualified persons on the Board so that the post can be passed around. He said they really felt there are a number of qualified persons on the Board who could serve as chair that the Board and the University would be better served by limiting chairs to one-year terms. He said they were raising the issue now so it will not be an issue in future years.





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As for the nomination this year, he noted that it was a very close decision whether to nominate Regent Engel or Regent Dick as chair. He said they finally concluded that Regent Dick should be nominated first as his term as a member of the Board of Regents is up first and he said that all on the committee urged right now that Regent Engel be nominated for chair next year. The nomination of Hal Dick for Chair and Chuck Engel for Vice Chair was made and seconded. It was moved and seconded that nominations cease and that a unanimous ballot be cast for the slate offered. Motion passed unanimously. It was moved and seconded that the remaining officers be as follows: Jerry B. Farley as President, Wanda Hill as Treasurer and Ken Hackler as Secretary to the Board. Motion passed unanimously.



Chairperson Blair thanked all for allowing him to serve as the chair of the University's Board of Regents and extended his thanks and appreciation to President Farley as well. He thanked Regent Craig, whose service on the Kansas Board of Regents comes to an end at the end of June, for his service noting his contributions to the Board of Regents at Washburn have been marvelous.



Regent Craig said it's been his pleasure to serve on the Washburn Board of Regents, saying the Board does a great job. He said the President is recognized by all as a leader and possesses the ability to set a vision. He said President Farley has a wonderful team and said, too, that the professorate at the University is absolutely committed, that the University is fortunate to have phenomenal people associated with it.



It was moved and seconded to adjourn. Motion passed unanimously. The meeting adjourned at 6:35 p.m.







_______________________

Kenneth P. Hackler

Secretary, Board of Regents









































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