I. Call to Order
Chairperson Blair called the meeting to order at 7:08 p.m. in the Kansas Room of the Memorial Union.
II. Roll Call
Present were: Mr. Blair, Mr. Craig, Mr. Dick, Mr. Engel, Mrs. Lee, Mrs. Parks and Mr. Roth.
III. Approval of Minutes of May 10, 2000 meeting as circulated
There was a correction noted on page 3 of the May 10, 2000 Minutes. In the description of V.A.1. New Business--Budget, the word "ineligible" should be "intelligible." It was moved and seconded that the Minutes be approved as corrected. Motion passed.
IV. Officer Reports
A. Chair's Report
Chairperson Blair said he had no formal report but he did want to tell the Board members that he had a wonderful tour of the construction site at the Living Learning Center and indicated that members of the Board had received a written project update from the University's project manager, Art Johnson, dated 6/21/00 and that the project is coming along very well. He said he'd hoped that the Regents would be able to have a tour in the fall before a meeting of the Board.
C. Treasurer's Report
Vice President for Administration and Treasurer, Wanda Hill, made a presentation on the agenda items listed on the meeting packet. It was moved and seconded to approve: 1. Public Fund Investments, 2. Liquidated Claims Approval, and 3. Depository Security Transactions. Motion passed unanimously.
V. New Business
A. Action Items
1. Expenditures over $25,000
a. Change Orders - Living Learning Center Project
The following change orders, modifying the contracts of the three prime contractors, was approved by the Board:
General Contract -- McPherson Contractors, Inc.
1. Deduct for revisions to comply with plan review ($6,605.50)
2. Deduct for savings in equal but less costly roof deck ($10,000.00)
3. Add for removal of Carruth piers (approved by Board chair) $2,222.00
4. Add for change in wall construction of tower $4,887.25
Net Contract Change Deduct ($9,496.25)
No change in contract time -- Completion Date June 6, 2001
Mechanical Contract - Piping Contractors
1. Add for revisions to comply with plan review $16,715.49
2. Deduct for dampers not required in review ($4,000.00)
3. Deduct for controls not required ($1,457.00)
4. Deduct for change in pipe sizing ($997.00)
Net Contract Change Add $10,261.49
Two days added to contract time - Completion Date June 7, 2000
Electrical Contract - Torgeson Electric
1. Add for revisions to comply with plan review $9,187.02
2. Deduct for damper controls not required in review ($1,200.00)
3. Add for grounding conductor required by code $2,711.73
Net Contract Change Add $10,698.75
No change in contract time -- Completion Date June 5, 2000
b. Purchase of Netstations
It was moved and seconded to approve the purchase of up to 100 netstations at the unit price for base and monitor of $1,695.00. Motion passed unanimously.
c. Demolition of Washburn Terrace Complex
It was moved and seconded to approve the award of a demolition contract in the amount of $44,390.00 to Champney Wrecking Company for demolition of the Washburn Terrace apartment complex. In response to a question, Vice President Hill reported that there are eleven of the units still occupied and the current proposal is to remove three of the vacant buildings located on the south end of the complex.
President Farley reported that one of the reasons to proceed now to de-construct the three vacant units is that they presently constitute an "attractive problem" susceptible to vandalism and abuse. He said there will be appropriate precaution taken so there won't be "unattractive problem."
Dr. Farley said the administration also has taken steps to form a task force for Phase II. Among the items taken up by this task force are the determination of what the housing needs of the campus are, including such items as where the location of these might be and the type of construction. He said this is in the context of the normal process for building projects on campus.
Dr. Farley said the administration is working with local developers to develop additional housing adjacent to the campus as part of an effort to reach out to the neighborhood and to help further stabilize the neighborhood. He indicated that the administration will be meeting with a developer on Thursday, June 22. He said neighborhood development would not necessarily be in direct competition with the Living Learning Center or other campus housing.
Mr. Dick, who was the chair of the housing committee, reminded the Board that the report prepared by the housing consultant for the University indicated that a majority of the student population preferred to live in off-campus housing which further reinforces the need for the institution to work effectively with developers near campus in an effort to meet a demand which is not being met currently "for off-campus apartment style housing".
Chairperson Blair referred to a recent memorandum describing the Phase II housing process which he said includes all of the various housing components for University campus including neighborhood outreach, Greek housing, working with our neighbors, local merchants, landlords, neighborhood improvements associations and the Topeka Turnaround Team.
Mayor Wagnon arrived at 7:20 p.m.
Vice Chair Engel said that he doesn't really find joy in taking up this matter, but as the study in the past year reflects, there really isn't any feasible manner that the Washburn Terrace apartment complex could be renovated.
Chairperson Blair recognized Raylene Ballard, a resident of Washburn Terraace, who criticized the administration for taking on the demolition of the buildings already vacant in the complex. She said it will create an unsafe environment and a hazard and that there is no reason why the Board and administration could not wait for a year from now to take down the apartments. She did say she was happy to see that the University does have a Phase II plan but noted that none of the residents of the Washburn Terrace apartment complex have been included in that process.
The motion to approve the award of the contract to Champney Wrecking Company passed with Regent Parks voting no.
d. Purchase of Media 100 non-linear editing system for KTWU
It was moved and seconded to approve the purchase of a Media 100 non-linear editing system, model XE, from AVI Systems in the amount of $31,175.00. Motion passed unanimously.
2. Reorganization of Academic Computer Center (ACC), Administrative Data Processing (ADP) Telecommunications and the Media Center
It was moved and seconded to approve the consolidation of the Academic Computer Center, Administrative Data Processing, Telecommunications and the Media Center to one unit, "Information Technology Services (ITS), as outlined in the agenda item and approving the revised budget pages reflecting the consolidation for inclusion in the FY 2000-2001 budget.
As approved by action of the Board, the following are effective July 1, 2000:
David Bainum as Director & Associate Professor at an annual basic salary of $79,500;
Bob Stoller as Associate Director at an annual basic salary of $66,000;
Jim Coen as Manager, Applications Software Services at an annual basic salary of $45,000;
Phyllis Hoffman as Manager of Operations at an annual basic salary of $34,596;
Kevin Nelson as Senior Systems and Network Administrator at an annual basic salary of $36,060;
John Haverty as Manager of User Services at an annual basic salary of $35,700;
Shawn Geil as Manager, Systems & Network Services at an annual basic salary of $44,004;
Susan VanSickle as Manager, Web Services at an annual basic salary of $45,000;
Vacant position, Systems/Network Administrator at an annual basic salary of $30,000;
Rob Burton as Admin. Systems Coordinator at an annual basic salary of $45,000; and,
Linda Griffin as Data Equipment Operator II at an annual basic salary of $22,027.
3. Washburn Athletic Center at Lee Arena
It was moved and seconded to authorize the administration to form a selection committee for the selection of an architect for the proposed Washburn Athletic Center at Lee Arena project based upon the Washburn Athletic Center program statement included with the agenda item,.
Vice President Hill reported that an analysis of the project, including the need to have the project completed in time for opening of school in the fall 2001 semester, requires that the selection process begin immediately and a recommendation go to the Board for its approval at its July meeting so as to permit construction of the project for completion in a timely manner.
Director of Athletics, Loren Ferré, reported that the athletics fundraising folks have had commitments towards the project of $500,000. Regent Craig urged that the administration be very aggressive in negotiation of fees for the project. Motion passed unanimously.
4. Faculty Personnel - Young
It was moved and seconded to award Dr. Alice A. Young Professor Emeritus and Dean Emeritus status. President Farley commended Dr. Young for her service to the University beginning as an associate professor and chairperson for the Department of Nursing in 1974 and her years of service as Dean of the School since its inception. Motion passed unanimously.
5. University Council Request for Retirement Contributions
President Farley reported that, as noted in the agenda item, this proposal has been a subject of discussions for more than a year and that the item has been presented to the Board at the request of University Council. He recognized Dr. Robert Dunwell, faculty representative to the Board, to speak for the University Council.
Dr. Dunwell said the University Council recommends the proposal for increasing the contribution to pay for University contribution to summer school salaries. He said that University Council recognizes the University's commitment to salary increases for its faculty and that by adding University contributions for summer school sessions as another benefit, it would be a means to improve faculty salaries generally. He said the proposal was limited to summer school to simplify the issue. He said they didn't address the Continuing Education salaries because it's too complex, they didn't cover winter intersession because winter intersessions have been discontinued; and, they didn't address the issue of overtime for staff because wage and hour staff are outside of the University Council's purview. He commented that some faculty members teach, some choose to teach and some choose not to; some departments have a number of courses each semester, some departments have none; some schools and departments have a rotation for faculty to teach summer session, and that all are different. He said this would be a means of adding to faculty benefits.
At the conclusion of Dr. Dunwell's presentation, Chairperson Blair asked if there were any motions. No motion was made.
6. Approval to Publish Notice of Hearing
It was moved and seconded to authorize the administration to publish the notice of hearing once the administerial details have been concluded. Motion passed.
B. Consent Agenda
1. Faculty Personnel
It was moved and seconded to approve the consent agenda. Motion passed unanimously.
Approved by action of the Board, the hiring of:
Robert Beatty as Assistant Professor in the Dept. of Political Science at an annual basic salary of $34,500 effective August 1, 2000;
Lindsay Calhoun as Lecturer in the Dept. of Communication at an annual basic salary of $28,008 effective August 1, 2000;
Jane Carpenter as Assistant Professor in the School of Nursing at an annual basic salary of $13,800 effective August 1, 2000;
Gary Forbach as Professor in the Dept. of Psychology and as Director of the Leadership Institute at an annual basic salary of $83,448 effective July 1, 2000;
Laura Stephenson as Associate Professor/Chair in the Dept. of Psychology at an annual basic salary of $46,260 effective August 1, 2000;
Rachel Goossen as Assistant Professor in the Dept. of History at an annual basic salary of $36,000 effective August 1, 2000;
Charles Heller as Assistant Professor in the Dept. of Military Studies at an annual basic salary of $41,100 effective August 1, 2000;
Roberta Jolly as Lecturer in the Dept. of Education at an annual basic salary of $38,304 effective August 1, 2000;
Douglas H. Jones as Instructor/Coordinator of the ultrasound program in the Dept. of Allied Health at an annual basic salary of $49,500 effective July 1, 2000;
Beth Brown Kane as Lecturer in the Dept. of HPEES at an annual basic salary of $29,004 effective August 1, 2000;
Rebecca Meador as Assistant Professor in the Dept. of Music at an annual basic salary of $34,008 effective August 1, 2000;
Ann Marie Snook as Lecturer in the Dept. of Music at an annual basic salary of $33,504 effective August 1, 2000;
Sandra Tutwiler as Associate Professor in the Dept. of Education at an annual basic salary of $41,200 effective August 1, 2000;
Carol Vizzier as Associate Dean for Student Affairs in the SChool of Law at an annual basic salary of $41,200 effective August 1, 2000;
Rosemary Walker as Assistant Professor in the School of Business at an annual basic salary of $50,508 effective August 1, 2000;
Mary Dorsey Wanless as Lecturer/Photographer in the Dept. of Art at an annual basic salary of $15,000 effective August 1, 2000;
Jill Lohmeier half-time contract as Lecturer in the Dept. of Psychology at an annual basic salary of $15,600 effective August 1, 2000; and,
reduce Cecil Schmidt in the Dept. of Computer Information Science from .75 to .56 for one year at an annual salary of $43,284 effective August 1, 2000.
C. Information Items
President Farley recognized James Concannon, Dean of the School of Law.
1. Law Accreditation - Dean Concannon
Dean Concannon reported that every seven years the School of Law is subject to accreditation review by an ABA accreditation team. He said a seven member team visited the University's campus in October. He said that he, as a legal educator, has served on several accrediting teams and in most instances the accreditation reports prepared by the visitation team requires the school to report back on any accreditation concerns expressed by the team in its report. He said he was proud to report that for the second consecutive accreditation visit the Washburn School of Law has not been required to report back on any accreditation concerns. He said the accreditation team's report is very positive, particularly highlighting the Law Library and the technology staff. He said it recognizes its ground breaking efforts in electronic technology and the internet. He said it also praises the working relationship between the Law School and the University as well as the University's Law School financing plan. He said the report did indicate a need to enhance environment for faculty scholarly activity and student recruitment. He said in the former they are developing initiatives to provide incentives for faculty to engage in activity. The next accreditation visitation is scheduled for the 2006-2007 academic year.
He reported that the University's Law School summer program in England is accredited on a five year cycle and that its visitation was performed last year. It has also been reaccredited and it also has had no accreditation concerns expressed by the committee.
President Farley commended the Dean of the Law School and Associate Dean Easley and all of the faculty for its efforts in providing a high quality legal education at Washburn.
The Chair recognized the director of the University's leadership program, Dr. Gary Forbach.
2. Leadership Program Update - Dr. Forbach
Dr. Forbach reported that support for the leadership program continues to grow and that the program structure is beginning to take place. He said his program is on target to begin in the fall of 2000 with seven scholarship students. On the issue of curriculum, he said they will have one course in place, 'Exploring Leadership', and planned to phase in one course each year. If the program is as successful as he and others believe, they will accelerate the phase in of additional curriculum programs. He said the program is coordinating efforts with lecturers or speakers series. They are working presently with Menninger Lecture Series and will also be working in the near future with the Georgia Neese Gray Lecture Series. He said they have had tremendous interest from alums in developing mentorships for persons participating in the leadership program.
On the recruiting front Dr. Forbach noted that the recruitment for the University for the fall of 2000 was nearly complete at the time he assumed the directorship in January so that most of the work had been done. He did say, however, they had mailed to 800 prospects. There will be five orientation seminars this summer and says that they are "on the cusp of mailing literature to 27,000 alums" to enlist their support as recruiters for prospective students who fit the program. He said they are gearing up for recruitment efforts by coordinating not only with the Dean of Admissions, Al Dickes, but also with marketing efforts by Mr. Monical and these efforts will continue to be coordinated. He said they anticipate unveiling the leadership program web site on July 24. He said the program will have five things it hopes to do. They are: enhance Washburn image, create additional marketing opportunities for the University, help create a recruiting advantage for Washburn University, to serve as a focal point for alumni and friends of the University, and to provide students a positive experience so they will be active alums of the University as well.
Chairperson Blair recognized Regent Roth as Chair of the Nominating Committee. Mr. Roth reported that he and the committee met and formed a slate of officers for the Board and that the committee recommends unanimously that they place into nomination for Chair and Vice Chair respectively the incumbents, Mr. Blair and Mr. Engel. He then moved the nomination of Mr. Blair and Mr. Engel and it was seconded. It was moved and seconded to cast a unanimous ballot for the re-election of Mr. Blair and Mr. Engel as Chairperson and Vice Chairperson respectively with the Board of Regents. Motion passed.
It was moved and seconded to nominate Mr. Hackler for Secretary to the Board of Regents, Wanda Hill as Treasurer and Jerry Farley as President. Motion passed unanimously.
VII. EXECUTIVE SESSION
It was moved and seconded the Board recess to Executive Session for the purpose of discussing a personnel matter and to reconvene in the Kansas Room of the Memorial Union at 8:45 p.m. Motion passed unanimously. The Board recessed to Executive Session at 8:35 p.m.
At 8:45 p.m. the Board of Regents reconvened in open session in the Kansas Room of the Memorial Union. It was moved and seconded to recess to Executive Session for the purpose of discussing a personnel matter and to reconvene in open session at 9:15 p.m. in the Kansas Room of the Memorial Union. Motion passed. The Board recessed to Executive Session at 8:45 p.m.
At 9:15 p.m. the Board reconvened in open session in the Kansas Room of the Memorial Union and it was moved and seconded to recess to Executive Session for the purpose of discussing a personnel matter and to reconvene in open session at 9:30 p.m. in the Kansas Room of the Memorial Union. Motion passed unanimously. The Board recessed to Executive Session at 9:15 p.m.
At 9:30 p.m. the Board reconvened in open session of the Kansas Room of the Memorial Union. It was moved and seconded to appoint John M. Warren as the Director of University Policy/Security at an annual basic salary of $60,000 effective July 1, 2000. Motion passed.
Chairperson Blair recognized Mr. Roth who served as the chair of an ad hoc committee to formulate a recommendation for salary for the President.
Mr. Roth reported that the Board had performed a formal evaluation of the President and that it was the overall opinion of the entire Board of Regents that Dr. Farley has done an outstanding job as President of Washburn University. He said it was the opinion of his committee that the Board that it ought to support the President as much as it can. Regent Roth reported that his committee compared the salaries for presidents of the University's peer institutions and with the Kansas state educational institutions. He said that it appeared from their analysis that President Farley's salary was below the norm and underpaid compared to universities of our type and quality. He said the committee also reviewed past raises for presidents of peer institutions, state educational institutions and Washburn University. He noted that the committee took note that the faculty salary survey found that the faculty at Washburn were underpaid also with respect to peers and that, despite significant merit salary pool available for distribution this year, the faculty salary issue hasn't been fully solved but that we're taking substantial steps to do so. He said the committee also took into consideration the salaries of all employees at the institution. He said it's the committee's unanimous recommendation that the President be awarded a salary increase of 5.5%, to $147,000. It was moved and seconded to award President Farley the recommended increase. Motion passed unanimously.
President Farley thanked the Board for the salary adjustment, saying it tells him that he is doing some very positive things at the University. He said he appreciates the support of the Board and the support of the process and commented that he felt that the evaluation process was thorough and fair.
It was moved and seconded to adjourn. The meeting adjourned at 9:37 p.m.
Kenneth P. Hackler
Secretary, Board of Regents