WASHBURN UNIVERSITY OF TOPEKA BOARD OF REGENTS A G E N D A _________________________________________________________ DATE: July 8, 1998 PRE-MEETING DINNER: - 6:00 p.m. Thomas Room, Mem.Union BUSINESS MEETING: - 7:00 p.m. Henderson Room 107 __________________________________________________________ I. Call to Order Chairperson Parks II. Roll Call Mr. Craig Mrs. Porter Mr. Dick Mr. Roth Mr. Engel Mrs. Wagnon Mr. Ferrell Dr. Ybarra Mrs. Parks III. Approval of Minutes of June 10, 1998 meeting as circulated. IV. President's Report V. New Business A. Action Items: 1. 1998-99 Budget - Approval to Publish 2. Program Changes in Criminal Justice 3. Direct Deposit for Administrative Staff 4. Board Meeting Schedule - September 1998-August, 1999 B. Consent Agenda: 1. Expenditures over $25,000 a. Purchase of Microscopes for Biology Department b. Physical Plant Roof Replacement 2. Personnel a. Voluntary Phased Retirement b. Personnel Changes 3. Public Fund Investments 4. Depository Security Transactions Agenda Item No. V. A. 1. Washburn University Board of Regents SUBJECT: 1998-99 Budget Approval to Publish DESCRIPTION: Attached are the following documents related to the 1998-99 Budget. 1. A brief summary of the 1997-98 financial results of the four tax funds: General Fund, Debt Retirement and Construction Fund, Employee Benefit Contribution Fund, and Liability Expense Fund. 2. A schedule from the Treasurer outlining the changes in the 1998-99 Plan of Operations resulting from current tax information. 3. The 1998-99 Budget in summary form, to be published. 4. A brief analysis of tax levies and a comparison of total budgets for 1997-98 compared with 1998-99. FINANCIAL IMPLICATIONS: N/A RECOMMENDATION: President Farley recommends Board of Regents tentative approval of the 1998-99 Budget as outlined above and authority for the Treasurer to publish the Notice of Public Hearing as required by law. _________________ __________________________ (date) Jerry B. Farley, President Agenda Item No. V. A. 2. WASHBURN UNIVERSITY BOARD OF REGENTS SUBJECT: PROGRAM CHANGES IN CRIMINAL JUSTICE DESCRIPTION: Over the past three years, the faculty in the Department of Criminal Justice have undertaken a major study to improve the curriculum. In this process, it has been possible to incorporate the insights of several new faculty members who have joined the department in recent years, while building on the experience of the veteran faculty. The package includes a proposal to revise the requirements for the two existing degrees offered in the department, the Bachelor of Science in Criminal Justice, and the Associate of Arts in Criminal Justice. Additionally, a new major is proposed in Security to supplement the two existing majors in Corrections and Law Enforcement. As a matter of information, the new requirements for the minor in Criminal Justice are also included. A brief rationale for each proposal submitted is attached. The General Faculty approved the proposed changes at its meeting on May 7, 1998. FINANCIAL IMPLICATIONS: The New Degree Option does not produce additional cost. The security emphasis is created by packaging existing courses. RECOMMENDATION: President Farley recommends Board of Regents approval of the program changes in Criminal Justice. ________________ ___________________________ (date) Jerry B. Farley, President Agenda Item No. V. A. 3. Washburn University Board of Regents SUBJECT: Direct Deposit for Administrative Staff DESCRIPTION: On July 10, 1995, the Board of Regents approved the implementation of a direct deposit of payroll program for faculty members. On May 14, 1997, the Board approved implementation of a direct deposit program for wage and hour employees. However, direct deposit has not been implemented for administrative staff. Issues surrounding implementation have been resolved. It is appropriate, therefore, to implement direct deposit for administrative staff consistent with University practices for all other employees. The current forms and processes applicable to the direct deposit of faculty and wage and hour employees can be used for the direct deposit of administrative staff payroll with minimal revisions. Attached is a revised APPENDIX F of the Business And Financial Affairs Handbook indicating the proposed changes. The state's wage claim statutes provide that an employer's direct deposit plan be approved by the Kansas Human Resources Secretary. FINANCIAL IMPLICATIONS: - Save 1.5 cents per pay check that is direct deposited. Currently, the University is charged 8.5 cents per paycheck which clears. Direct deposit transactions cost 7 cents per transaction. RECOMMENDATION: President Farley recommends approval of the revisions to APPENDIX F of the Business And Financial Affairs Handbook and implementation of the direct deposit plan for administrative staff the later of (1) August 1, 1998; or, (2) approval from the Secretary of Human Resources. _______________ __________________________ (date) Jerry B. Farley, President Agenda Item No. V. A. 4. Washburn University Board of Regents SUBJECT: Board Meeting Schedule September, 1998-August, 1999 DESCRIPTION: Following are dates proposed by the Secretary of the Board of Regents for meeting dates for the Board of Regents for the upcoming year. With the exception of the dates for the October, 1998 and April 1999 meetings, the dates proposed fall on the second Wednesday of the month. The October and April meeting dates were selected to coordinate with Homecoming and Alumni Weekend. The administration anticipates scheduling a Fall retreat and would expect, if possible, to fold the regular monthly business meeting into the retreat so as to avoid having two separate meetings. Proposed Meeting Dates Sept 9, 1998 Oct. 17 (Sat. 11:00 a.m.; Homecoming Weekend, Game at 2:00 p.m.) Nov. 11 Dec. 9 Jan. 13, 1999 Feb. 10 Mar. 10 Apr. 17 (Sat. 9:30 a.m., (Alumni Weekend 4/15-17; Alumni Luncheon, 11:30-1:30) May 12 (Commencement 5/15 & 16) June 9 July 14 July 28 (Public Budget Hearing) FINANCIAL IMPLICATIONS: None RECOMMENDATION: President Farley recommends approval of the proposed meeting schedule above. _________________ __________________________ (date) Jerry B. Farley, President Agenda Item No. V. B. 1. a. Washburn University Board of Regents SUBJECT: Purchase of Microscopes for Biology Department DESCRIPTION: A request for quotation was submitted on June 16, 1998 for the purchase of nineteen microscopes for the Biology Department. The Chair of the Biology Department requested NIKON microscopes as the department currently uses this brand and desires to maintain brand consistency and interchangeable parts for the brightfield microscopes used in the student labs. NIKON scientific equipment is sold exclusively through local "full service" dealerships. The dealership serving the state of Kansas is Boyce Scientific Instruments. Boyce Scientific submitted a quote of $25,791.88 for these nineteen (19) microscopes. The Chair of the Biology Department has reviewed this quote and recommends the issuance of a sole-source purchase order in the amount of $25,791.88 to: Bryce Scientific Inc. 2726 South Brentwood Blvd. St. Louis, MO 63144 The funds for this purchase are available in the FY98 budget of account 13531, Biology Department Equipment. Since these funds were FY98 funds, this order had to be placed prior to June 30, 1998. In accordance with Regents' policy, the Chair of the Regents was contacted and approval was received to issue this order. This item is being brought to the Regents for confirmation. FINANCIAL IMPLICATIONS: Expenditure of $25,791.88 from the FY98 budget for Biology Department Equipment, Account 13531. RECOMMENDATION: President Farley recommends the confirmation of the approval to issue this purchase order prior to the end of FY98 at June 30, 1998. _________________ __________________________ (date) Jerry B. Farley, President Agenda Item No. V. B. 1. b. Washburn University Board of Regents SUBJECT: Physical Plant Roof Replacement DESCRIPTION: Roof Replacement on Physical Plant Building The present roof was installed soon after the 1966 tornado and has been trouble free for 32 years. However, recently the roof has developed leaks in several areas requiring frequent repairs. As a part of the most recent repair, we obtained a report as to the condition of the roof. We learned that the asphalt (tar) has aged out and is causing the roofing membranes to become brittle and subject to splitting. Temporary repairs have been made and can continue to be made but a full roofing replacement is urgently needed to protect the integrity of the building before we experience a major failure and extensive interior building and contents damage. Bids were received from the following: Guilfoyle Roofing $30,653 Vincent Roofing, Inc. $32,475 FINANCIAL IMPLICATIONS: $30,653.00 from account number 03-00302 (Capital Improvements). RECOMMENDATION: President Farley recommends the approval of a contract with Guilfoyle Roofing for $30,653.00 to replace roofing on the Physical Plant Building. __________________ __________________________ (Date) Jerry B. Farley, President Agenda Item No. V. B. 2. a. Washburn University Board of Regents SUBJECT: Voluntary Phased Retirement DESCRIPTION: At the February 18, 1998 meeting, the Board of Regents approved the voluntary phased retirement plans under which employees meeting applicable criteria could apply for, and receive if deemed in the "best interests of the University," voluntary phased retirement from the University. Three people who have applied have been recommended by both their respective deans and the academic vice president. All these employees are long term tenured appointments and the administration recommends approval. 1) Dr. Billy Milner, Professor of Mathematics Dr. Milner has requested to begin phased retirement in the fall of 1998. He has proposed to teach one-half time in 1998-99 and one-quarter for two academic years following and fully retire after three total years. Because three outstanding faculty have retired in the last three years, we are fortunate to retain Dr. Milner and his fine experienced instruction. Dr. Milner, who specializes in the instruction of beginning level math, has served as a mentor for these new faculty. There is sufficient money left in this line to hire a new faculty member at the assistant professor level to replace Dr. Milner. 2) Rita Tracy, Assistant Professor of Nursing Professor Tracy has been a full time member of the faculty since 1976. She has served the last few years in the clinical instruction phase which occurs over twelve consecutive hours in a hospital setting. She has requested to be reassigned away from the clinical supervision and just teach the lecture section. With an accreditation visit coming in 1998, it is crucial that we retain Professor Tracy in her faculty role. She has requested a two year period of phased retirement teaching a one-half load for this period. The remaining funds provide salary for a one-half time replacement. 3) Dr. Linda Woolf, Associate Professor, School of Business Dr. Woolf, a long-time, dedicated teacher of economics, has requested a phased retirement over a period of two years. She would teach half-time with the rest of her load being covered by adjuncts. It is felt by both the retiring dean and the incoming dean that a replacement will most probably be selected from a field other than economics. This change will allow us to make an important shift to better address changes that are enrollment driven. There will be no cost because there is sufficient money remaining in the line to cover a new position once the decision is made. FINANCIAL IMPLICATIONS: No additional general fund dollars are needed; a nominal increase in employee benefit contribution funds to provide fringe benefits for the new positions. RECOMMENDATION: President Farley recommends approval of the attached retirement agreements for Dr. Milner, Professor Tracy and Dr. Woolf. ________________ __________________________ (date) Jerry B. Farley, President Agenda Item No. V. B. 2. b. Washburn University Board of Regents SUBJECT: Personnel Changes DESCRIPTION: Faculty: Diane McMillen, Department of Human Services, completed her PhD at the University of Kansas, May 27, 1998. Increase her 1998-99 academic salary by $1,200. Reduce Dr. Bradley Seibert's assigned load in the Fall 1998 from FTE .75 to FTE .68; he will return to FTE .75 in the Spring 1999. Administrative Staff: Chad Stith, Assistant Manager in the University Bookstore, title changed to Assistant Manager/Network Administrator as a result of additional duties and responsibilities assigned by Vice President for Administration and Treasurer (VPAT). FINANCIAL IMPLICATION: Take $1,200 from 29700-21-0, Human Services Other Salaries, and add to McMillen's budget line 29700-02-2, making her 1998-99 academic salary $36,780. Seibert's 1998-99 academic salary will be reduced from $31,380 to $28,242, reflecting his reduced assignment load. Stith, increase annual salary from $27,876 to $32,876. Funds to cover this increase are available in the VPAT budget line for uncommitted salaries/wages, 63000-43-0. RECOMMENDATION: President Farley recommends that the Board approve the above faculty and administrative staff personnel changes. ________________ __________________________ (date) Jerry B. Farley, President Agenda Item No. V. B. 3. Washburn University Board of Regents SUBJECT: Public Fund Investments DESCRIPTION: The Treasurer reports the following public fund investments: Amount Investme nt Period Public Fund Rates Wall Street Journal Rates T-Bill Rate Success ful Bidder Rate $2,065,0 00 182 days 5.42% 5.54% 5.065% Kaw Valley 5.82% $ 525,000 364 days 5.45% 5.69% N/A MIP's 5.45% Bids for investment of the University's public funds are solicited from area financial institutions in accordance with University policy and in conformance with State law regarding public fund investment (K.S.A. 9-1401 et. seq.) FINANCIAL IMPLICATIONS: This investment will generate the following interest income at maturity: Agency Fund $ 7,550.78 Tort Fund $40,002.85 Loan Fund $ 5,932.76 Building Construction Fund $34,817.51 Total $88,303.90 RECOMMENDATION: President Farley recommends approval by the Board of Regents of the Public Fund Investments reported in the description above. ________________ ____________________________ (date) Jerry B. Farley, President Agenda Item No. V. B. 4. Washburn University Board of Regents SUBJECT: Depository Security Transactions DESCRIPTION: Following is a list of the depository security transactions that have occurred. With Kaw Valley State Bank Released 6-19-98 3134A1VE7 7.12 MCDB 98-04 A Maturity Date 6-24-04 $ 750,000 Added 6-19-98 3133M2E86 6.00 FHLB 98-01 E5 Maturity Date 1-29-01 $1,000,000 With Fidelity State Bank Released 6-19-98 912827X23 5 5/8 Note F 01 Maturity Date 2-28-01 $1,000,000 912827Y71 6 5/8 Note L 01 Maturity Date 7-31-01 $1,000,000 31364CHX9 6.69 FNNT A 08/01 Maturity Date 8-7-01 $ 200,000 With Mercantile Bank Released 6-1-98 31282UFZ5 06.000 FGPC M90184G Maturity Date 6-1-98 $1,500,000 Released 6-5-98 313391RG1 5.98 FHLB 98 PG Maturity Date 6-15-98 $3,000,000 Added 6-5-98 31364FXT3 5.875 FNNT B 99-01 Maturity Date 4-12-01 $3,000,000 FINANCIAL IMPLICATIONS: The Treasurer believes the University deposits are properly secured. See note on 9-15-82 agenda item VI.J. RECOMMENDATION: President Farley recommends approval by the Board of Regents of the Treasurer's Report that the University funds are properly secured. __________________ __________________________ (date) Jerry B. Farley, President